The page uses Browser Access Keys to help with keyboard navigation. Click to learn moreSkip to Navigation

Different browsers use different keystrokes to activate accesskey shortcuts. Please reference the following list to use access keys on your system.

Alt and the accesskey, for Internet Explorer on Windows
Shift and Alt and the accesskey, for Firefox on Windows
Shift and Esc and the accesskey, for Windows or Mac
Ctrl and the accesskey, for the following browsers on a Mac: Internet Explorer 5.2, Safari 1.2, Firefox, Mozilla, Netscape 6+.

We use the following access keys on our gateway

n Skip to Navigation
k Accesskeys description
h Help
    Indian Hills Community College
   
 
  Aug 24, 2017
 
 
    
Skip Navigation
College Catalog 2017-18

Student Services



 Indian Hills has an open-door admissions policy and welcomes applications from all prospective students who desire, and can benefit from, programs offered by the college.

How to Apply for Admission

  1. Students should go to the college’s website (www.indianhills.edu) to apply online.
  2. Hover over the “Admissions” button on the home page.
  3. Choose the “Apply Now” link from the drop down menu.
  4. Create an account with your e-mail address and a password. 
  5. Complete and submit the online application. 
  6. Students may be required to provide the college with an official high school transcript or High School Equivalency diploma.
  7. Provide IHCC with an official transcript from any other college(s) attended in order for the evaluation of any applicable transfer credit.
  8. All prospective students in specific Health Sciences programs (Clinical Laboratory Sciences, Dental Assisting, Early Childhood Education, Emergency Medical Services, Health Informatics, Nursing, Occupational Therapy Assistant, Pharmacy Technology, Physical Therapist Assistant, Radiologic Technology, Surgical Technology and Therapeutic Massage) are required to take the ACCUPLACER test or the ACT test and have a minimum score. Meeting minimum requirements does not guarantee acceptance into a program.
  9. To be considered for a Health Sciences program, a prospective student must have at least a 2.0 grade point average or a specified score on the High School Equivalency Diploma and a pre-determined minimum score on the ACCUPLACER, ACT or SAT.
  10. A letter of acceptance will be sent as soon as all needed information is received by the college and it is determined that the program admission requirements are met.
  11. Acceptance may be determined by the total number of openings in a program at the time the application is received.​

Please send all requested documents to:

Admissions & Orientation
Indian Hills Community College
623 Indian Hills Drive
Ottumwa, Iowa 52501-1398
(641) 683-5153
(800) 726-2585, ext. 5153

Pre-Admission Policy for Applicants Under the Age of 18

A pre-admission agreement is required for applicants under the age of 18 without a high school diploma. This agreement will address, but is not limited to, the applicant’s ability to benefit, exposure to harmful situations and the adult setting in which the youthful applicant will be placed.

Individual pre-admission agreements may be waived by Indian Hills Community College if the applicant is enrolled through existing post-secondary initiatives covered by Iowa Administrative Rules or a contract between IHCC and the resident school district of the applicant.

For more information, call the college’s Coordinator of High School Programs at (641) 683-5202.

Residency Policy

Residency Requirements

Requirements for proof of Iowa residency are established for community colleges by the Iowa Department of Education.

Residency is determined based on the address information provided at the time of application and will not be changed except in the case of unusual circumstances. If you feel you should be considered for an exception, please submit a letter of explanation along with the documents described below to the Registrar’s Office.

Please note that a student cannot be a resident of two states at the same time. If your home is in another state and you are living in Iowa for the purpose of attending school, you are a resident of your home state and not a resident of Iowa.

You will be considered a resident of Iowa for IHCC tuition and fee purposes if you are:

  • Permanently domiciled in Iowa (not living in Iowa primarily for educational purposes); and
  • Have resided here for a period of not less than ninety (90) days prior to the first day of the beginning of the first term for which you are enrolling; and
  • You provide supporting documentation issued/dated on or before the appropriate date on the timeline below to prove your Iowa residency. (See list of acceptable documents under Application Process below.)

If you are classified as an out-of-state student, it is your responsibility to submit the appropriate documents needed to prove Iowa residency to the IHCC Registrar (follow steps below). In-state residency status is not automatically changed after a certain period of time. If you seek to be reclassified after the term begins, your new classification will be effective beginning with your next term of enrollment. In no case will the reclassification to residency status be made retroactive for tuition and fee purposes, even if you could have previously qualified for residency status had you applied.

Residency Application Timelines

To meet the 90-day requirement, you must provide documentation proving that you began residing in Iowa on or before the following dates:

Term

Date

FALL

On or before May 25

WINTER

On or before August 15

SPRING

On or before November 15

SUMMER

On or before February 25

 

 

Residency status cannot be re-classified once the semester begins.

Minors

Students enrolling at Indian Hills Community College will be considered minors until the legal age of 18. Proof of parents’ residency will be required for these students.

Students Age 18 and Over

Students age 18 and older must provide proof of their residency, rather than that of their parents.

Veterans, Federal Personnel and Their Dependents

A veteran of U.S. military service or National Guard, or his/her spouse or dependent child shall be classified as a resident if the veteran is domiciled in Iowa and one of the following conditions is met:

  • The veteran has separated from a U.S. military force with an honorable discharge or a general discharge, is eligible for benefits, or has exhausted benefits, under the federal Post-9/11 Veterans Assistance Act of 2008 or any other federal veteran educational benefits program.
  • The individual is an active duty military person, or activated or temporarily mobilized National Guard member.

To be eligible for the exemption, a dependent child must be claimed as a dependent on an eligible veteran’s Internal Revenue Service tax filing for the previous year.

A person, or his/her spouse or dependent child, who has moved into the state of Iowa as the result of military or civil orders from the U.S. Government, and the minor children of such persons, are entitled to immediate Iowa residency status.

For more information, visit our Veterans Affairs site.

International Students

International students who are in the United States on any type of student visa (e.g. an F-1 or F-2 visa) cannot establish in-state residency while studying in this country.

Application Process for U.S. Citizens

To apply for reclassification from nonresident to resident status, follow these steps and submit items to IHCC Registrar:

  1. Submit written explanation detailing your reason (other than educational purposes) for moving to Iowa.
  2. Submit supporting, dated documentation demonstrating residency in Iowa. To show that your purpose for living in Iowa is for more than attending school and to show that you have been a resident of Iowa for 90 days or more prior to the date of initial enrollment, you must provide one of the items listed in A through C below as evidence. The second document you provide may be from A through G.
    1. Iowa state income tax return, signed and dated
    2. Written and notarized documentation from an employer that you have been employed in Iowa for a minimum of 90 days prior to the start of the semester or a signed and notarized statement from you describing employment and sources of support.
    3. Proof of Iowa Homestead credit on property taxes
    4. Iowa driver’s license
    5. Iowa vehicle registration form
    6. Iowa voter registration card
    7. Other indicators of Iowa residency, such as apartment lease dated and signed by both you and the manager, utility bills, bank statements, etc., dated and showing your Iowa address.

Application Process for Non-U.S. Citizens

If you are a lawful permanent resident (LPR) of the United States or an approved refugee, you may apply for residency status. Follow the steps below and submit all items to the IHCC Registrar. International students who are in the United States on any type of student visa (e.g. an F-1 or F-2 visa) cannot establish in-state residency while studying in this country.

  1. Submit written explanation detailing your reason (other than educational purposes) for moving to Iowa.
  2. Submit proof of your legal immigration status in the form of:
    1. A copy of an I-94 card showing political asylum, refugee or other appropriate status. OR
    2. A copy of your U.S. Permanent Resident Card. If you have applied for but have not yet received a Permanent Resident Card, you have not been approved to permanently reside in the U.S. and may not apply for residency status regardless of how long you have lived in Iowa.
    3. Submit supporting, dated documentation demonstrating residency in Iowa. To show that your purpose for living in Iowa is for more than attending school and to show that you have been a resident of Iowa for 90 days or more, you must provide one of the items listed in A through C below as evidence. The second document you provide may be from A through F.
      1. Iowa state income tax return, signed and dated
      2. Written and notarized documentation from an employer that you have been employed in Iowa for a minimum of 90 days prior to the start of the term or a signed and notarized statement from you describing employment and sources of support.
      3. Proof of Iowa Homestead credit on property taxes
      4. Iowa driver’s license
      5. Iowa vehicle registration form
      6. Other indicators of Iowa residency, such as apartment lease dated and signed by both you and the manager, utility bills, bank statements, etc., dated and showing your Iowa address.

In all events, to be determined a resident of Iowa, the individual must document residing in the state of Iowa for at least 90 days prior to the beginning of the first term for which he/she is enrolling, and not be enrolled in any Iowa college or university.

Appeal of a Residency Decision

Students wishing to appeal a residency decision need to contact the Executive Dean of Students, (641) 683-5152 or dean.students@indianhills.edu

International Student Admissions

Non-immigrant international students wishing to attend Indian Hills Community College on an F-1 visa are welcome to apply at Indian Hills Community College. Non-immigrant international students may find admission information and apply online on the Indian Hills International Student webpage at www.indianhills.edu/internationalstudents. Questions may be emailed to the International Affairs Office at internationals@indianhills.edu. All application documents should be mailed to the International Affairs Office.

The student’s application will be reviewed for an admissions decision upon submission of all required international student admissions documents. An acceptance letter will be mailed to the student at the address provided on the application form, along with the SEVIS I-20 form and other pertinent information.

The student will need to present the following documents when applying for an F-1/M-1 student visa: signed I-20, proof of having paid the SEVIS fee, financial support documentation, a valid passport, Form DS-160 “Nonimmigrant Visa Electronic Application,” high school transcript, and a current photograph.

F-1/M-1 international students are charged non-resident tuition, and must provide financial proof of a full academic year (9 months) of cost of attendance prior to acceptance. If an applicant wishes to bring a dependent (spouse or child) with them, an additional $3,000US per dependent must be shown in the Financial Letter requirement.

All costs are estimated. Please see the International Student webpage at www.indianhills.edu/internationalstudents for current academic year tuition and fees. Tuition is charged on a per credit hour basis, and tuition rates are determined by the IHCC Board of Trustees each Summer. Note that some specific academic programs require year-round enrollment (enrollment during the Summer term) and/or additional fees for the program could be required. The costs for these programs are not reflected on the webpage at www.indianhills.edu/internationalstudents. For any questions, please contact the International Affairs Office.

Please note the following:

New International Student Applicants

Application documents required for new (non-transfer) international students:

  • International Student Application for Admission. Apply online at www.indianhills.edu/internationalstudents.
  • Financial letter from bank/government sponsorship (must provide an official letter on official letterhead written in English showing sufficient funds in U.S. dollars for one year of study at Indian Hills Community College that is dated within 60 days of submission)
  • Copy of passport photo page
  • If the applicant has completed high school, send a copy of the final high school transcript showing date of graduation or High School Equivalency Transcript showing date of graduation (send the transcript in its original language and a second transcript translated into English).
    • If the applicant is still enrolled in the final year of high school, send a copy of a current in-progress high school transcript (send the transcript in its original language and a second transcript translated into English). In addition, after graduation from high school, send the final high school transcript showing proof of date of graduation. The final high school transcript with proof of graduation must be provided to the International Affairs Office in order to attend orientation and prior the start of the student’s first term at IHCC.

 

International Student Transfer Applicants

Application documents required for international students transferring from a U.S. institution:

  • International Student Application for Admission. Apply online at www.indianhills.edu/internationalstudents
  • Official transcript from the institution you are currently attending
  • International Student Transfer-In Form
  • Final high school transcript showing date of graduation or High School Equivalency Transcript showing date of graduation if the student has less than 24 transferrable credit hours completed from a U.S. higher education institution. (send a transcript in its original language and a second transcript translated into English.) The final high school transcript with proof of graduation does not need to be provided for admission, but must be provided to the International Affairs Office in order to attend orientation and prior to the start of the student’s first term at IHCC.
  • Financial letter from bank/government sponsorship (must provide an official letter on official letterhead written in English showing sufficient funds in U.S. dollars for one year of study at Indian Hills Community College that is dated within 60 days of submission)
  • Copy of passport photo page
  • Copies of current student visa and I-20 Form
  • Transfer-In Form

All Health Sciences Applicants must also submit:

  • Official ACT, SAT or ACCUPLACER score
  • Health Sciences applicants (who have graduated high school outside of the US) are required to have their final high school transcript evaluated by an accredited evaluating agency. The evaluation must include a grade point average. Indian Hills can provide a list of approved evaluation companies upon request. Evaluations from a non-approved evaluation agency will be rejected.
  • Nursing programs applicants must also pass the TEAS exam. Information about the TEAS can be found on our Testing Center webpage at www.indianhills.edu/testingcenter.
  • Dental Hygiene program applicants must also pass the Dental Assisting National Board (DANB) exam.

Aviation Pilot Training Applicants must also submit:

  • Prior to being admitted, applicants must be approved by the Alien Flight Student Program (AFSP). Please visit www.flightschoolcandidates.gov/ for more information.
  • Due to the higher tuition costs associated with this progra, student are required to show a higher available amount on the Financial Letter. Please contact the International Affairs Office with questions.

All international student “guest students” (students whose home institution is not Indian Hills Community College, but who would like to take a class at the college) in the Arts and Sciences program, must submit:

  • International Student Application for Admission. Apply online at www.indianhills.edu/internationalstudents. Please select the “Guest Student” option for program of study.
  • Transcript from the U.S. institution you are currently attending (unofficial copy is acceptable)
  • Copies of current student visa and I-20 Form

Note to ALL applicants: At the discretion of the Director of International Affairs, students may be required to submit documents to an Education USA Advisor for certification prior to mailing materials to the Indian Hills International Affairs Office, or they may be required to have their high school transcript evaluated by an accredited agency (even if they are not a Health Sciences applicant). Evaluations from a non-approved evaluation agency will be rejected.

 A TOEFL/IELTS score is not required for admission into Indian Hills Community College.

Once your application is complete, your file will be reviewed. Careful attention must be given to the completion of all appropriate documents, as incomplete or improperly completed items will result in a delay in processing your application.

Official English translations are required for all documents.

ALL new Indian Hills Community College international students must:

  • Complete the Online Orientation prior to arrival
  • Report in-person to the multi-day Indian Hills International Student Orientation prior to registering for courses
  • Enroll full-time and attend Indian Hills Community College for a minimum of two 12–week terms
  • Be a high school graduate or have a High School Equivalency Diploma prior to the first day of classes at Indian Hills Community College
  • Present these original documents at International Student Orientation: Passport, student visa and I–20
  • Complete the ACCUPLACER or ESL ACCUPLACER test at Indian Hills prior to registering for courses
  • Have a Tuberculosis (TB) test during International Student Orientation

International students are encouraged to apply for scholarships. Please visit www.indianhills.edu/internationalstudents and click on the “Scholarship Opportunities” tab for more information.

Health insurance is mandatory for all F-1 & M-1 students. International students will be required to enroll in the Indian Hills Community College health insurance program, even if the student has health insurance through another company. Fees will be added to the student’s account each term of enrollment.

International students can apply for admission to both the Ottumwa and Centerville campuses.

Indian Hills Community College will provide the initial I-20 free of charge. In the event that a student is issued an I-20 and requests a deferral after the initial I-20 has been mailed to the applicant, the applicant will need to pay a $50 deferral fee prior to Indian Hills Community College shipping the I-20 document to his/her home country.

All correspondence and questions should be addressed to:

Indian Hills Community College
International Affairs Office
Trustee Hall
525 Grandview Avenue
Ottumwa, IA 52501
(641) 683-5755 or (641) 683-5266
(800) 726-2585, ext. 5755 or ext. 5266
FAX: (641) 683-5274
Email: internationals@indianhills.edu


Proof of United States Status Required for Foreign-Born Applicants

Applicants to Indian Hills Community College whose country of birth is outside of the United States are required to provide proof of their status within the United States prior to being offered admission. If you have been asked to provide proof of your United States status, please submit at least one of the following documents that apply:

  • Copy of valid US Passport Photo page
  • Copy of US Naturalized Citizenship Certificate
  • Copy of US birth born abroad birth certificate
  • Copy of US Permanent Resident card
  • Copy of Work Authorization for DACA status
  • Copy of US Visa
  • Copy of I-94

Documents must be submitted to the International Affairs Office, and can be submitted via email, fax, or postal mail.

Indian Hills Community College
International Affairs Office
Trustee Hall
525 Grandview Avenue
Ottumwa, IA 52501
Email: internationals@indianhills.edu
FAX: (641) 683-5274

International/Multicultural Activities and Services

The Indian Hills International Affairs Office serves as the hub of multicultural activities and services in order to provide cultural understanding among local and international students currently studying at the institution. The International Affairs Office is located in Trustee Hall on the Main Campus and may be reached by calling (800) 726-2585, ext. 5755 or ext. 5266. The fax number is (641) 682-5274, and email is internationals@indianhills.edu.

Foreign Transcripts

Any prospective international student who is applying for admission into any Health Sciences program who has attended a high school and/or college/university outside the United States must have their foreign transcript(s) translated (if necessary) by and evaluated by one of the agencies listed below. At the discretion of the International Affairs Office representatives, students applying to other programs outside of the Health Sciences division may be required to have their high school transcript evaluated by one of the approved agencies below. The transcripts must be sent from that agency directly to:

International Affairs Office
Indian Hills Community College
Trustee Hall
525 Grandview Ave
Ottumwa, Iowa 50251

The evaluation must include the results of any examinations required by the country of origin as proof of successful completion (Example: Ordinary Level and/or Advanced Level examination scores). Students applying for a Health Sciences program must request an evaluation that includes a Grade Point Average.

In the event that a student is unable to have their high school transcript translated (if necessary) and evaluated, then the student must successfully complete the High School Equivalency Diploma and submit appropriate documentation of completion to the above office/address.

Academic 38 Credential Records Evaluation Verification Service
1778 Clear Lake Avenue
Milpitas, CA 95035
www.acrevs.com

Career Consulting International
1304 SW 160th Avenue
Sunrise, FL 33326
www.thedegreepeople.com

Foreign Consultants Inc.
(Credential Evaluation Services)
10955 Westmoor Drive, Suite 400
Westminster, CO 80021
www.foreignconsultants.com

International Education Research Foundation, Inc.
P.O. Box 3665
Culver City, CA 90231
www.ierf.org

AACRAO
One Dupont Circle NW, Suite 520
Washington, DC 20036
www.aacrao.org

Educational Credential Evaluators, Inc.
P.O. Box 514070
Milwaukee, WI 53203
www.ece.org

Global Education Group Inc.
1205 Lincoln Road, Suite 218
Miami Beach, FL 33139
www.globaledu.com

World Education Services Inc.
P.O. Box 5087
Bowling Green Station
New York, NY 10274
www.wes.org

Academic 38 Professional International Evaluations Inc.
P.O. Box 5787
Los Alamitos, CA 90721
www.apie.org

Academic Credentials Evaluation Institute
P.O. Box 6098
Beverly Hills, CA 90212
www.aceil.com

American Education Research Corporation
P.O. Box 996
West Covina, CA 91793
www.aerc-eval.com

Education Records Evaluation Service
601 University Avenue, Suite 127
Sacramento, CA 95825
www.eres.com 

Curricular Practical Training (CPT)

Students wanting to participate in Curricular Practical Training while enrolled at Indian Hills Community College, must first obtain authorization from the International Affairs Office prior to the start of their internship and must be enrolled in an academic internship credit class for the term. CPT must be authorized for each term the student is enrolled in the internship credit.

Re-admission

Any student who is denied admission or re-admission to Indian Hills Community College may appeal the decision.

A. The appeal shall be a request for a hearing before the College Review Committee and shall be submitted to the Office of the Dean of Student Services. The appeal of the admissions decision must be initiated by the student no later than 15 days after notification of the decision has been issued. The appeal must be in writing and must fully state the basis for the request for admission or re-admission and the basis for why the admissions denial is unwarranted.

B. The appeal shall be presented to the chairperson of the College Review Committee who will set a hearing date in consultation with the other members of the Review Committee. The student appealing the admissions decision will be notified in writing of the date of the hearing. At least five school days of notice must be given to the party appealing the admissions decision.

C. The review committee hearing will be held in closed session unless the student requests in writing to the Chair of the Review Committee that it be open.

D. The student initiating the appeal has the responsibility for presenting their case for appeal to the committee. The student may be assisted by any person at the time of the hearing. The admissions department or designated instructional department will present its reason(s) for denying admission.

E. After hearing the appeal, the Review Committee shall decide either to reject the appeal or to uphold it. The Office of the Dean of Student Services will be notified of the decision in writing by the College Review Committee chairperson, who in turn will notify the appellant and admissions department of the decision. The decision of the College Review Committee is final. 

Tuition and Fees

Tuition

(Tuition and fees are subject to change by action of the IHCC Board of Trustees.)

Effective Fall 2018:
Resident: $170 per credit hour
Non-Resident $240 per credit hour

Fees

Course fees, web fees or ICN fees may be assessed on the individual course level if applicable.

Continuing Education

Tuition charges for non-credit courses offered through the Continuing Education and Workforce Solutions Department are established on a course-by-course basis. Course listings are published three times per year and can be found at www.indianhills.edu/docs/customized_learning_schedule.pdf. You may also call (800) 346-4413 to find out more information on available courses.

IHCC Institutional Refund Policy

Students who formally withdraw from a class within the first eight class days of any 12-week term or the first four days of any six-week term may receive a 100% refund of tuition and fees.

Students who withdraw on or after the ninth class day of a 12-week term (or the fifth day of a six-week term) are entitled to no refund.

Refund dates are posted on the Indian Hills Community College Calendar each term.

The Federal Higher Education Funding authorization requires a return of Title IV funds (Pell Grant, Supplemental Educational Opportunity Grant, Federal Direct and PLUS Loans) to the federal government if a student withdraws on or before 60 percent of the term has elapsed.

Students, please be advised that if you withdraw or drop from classes, it will impact your eligibility for financial aid grants and loans. The student will be required to return/repay the dollar amount calculated as unearned aid.

Students must complete all proper withdrawal papers and procedures to ensure they will not receive failing grades for all coursework during the term of withdrawal. Please refer to Academic Policies section, Schedule Changes/Withdrawal , for specific information.

Agencies and organizations sponsoring the payment of student tuition will be subject to the tuition refund policy.

Return of Student Federal Financial Aid Funds (Title IV Funds)

If a student withdraws completely or fails all courses (or any combination of the two), the Higher Education Amendments of 1998, Public Law 105-244, requires colleges to determine how much aid must be returned (repaid). Students could be required to return (repay) all or a portion of federal grants if they earned zero credit hours for the term.

Students will be notified if they must return (repay) federal financial aid (grant) funds. Failure to repay this, or to make satisfactory arrangements for payment, will result in becoming ineligible for Federal Financial Aid funds at any institution.

In addition, this regulation requires colleges to also return a portion of Financial Aid funds originally used to pay charges at Indian Hills Community College. When that occurs, students will then owe Indian Hills for the amount of tuition, fees, room and board, books, etc. paid for by the aid the school had to return to the Department of Education. Students will receive a statement if they owe Indian Hills Community College.

Completion of proper withdrawal papers and procedures ensures the student will not receive failing grades for all coursework during the term of withdrawal. Please refer to the section marked Schedule Changes/Withdrawal  for specific information.

Agencies and organizations sponsoring the payment of student tuition will be subject to the tuition refund policy.

For more detailed information on return of Federal Title IV Funds, go to www.indianhills.edu/financialaid.

Financial Assistance

Financial assistance for eligible students attending Indian Hills Community College is available in the form of grants, scholarships, work-study and loans. The Financial Assistance Office provides information services and counseling for students, parents, high school personnel and community agencies. Individual assistance is available on a drop-in basis during normal office hours.

Applying for Financial Assistance

  • Complete the Free Application for Federal Student Aid (FAFSA) form, which is available online through www.fafsa.ed.gov. The FAFSA should be submitted no later than the last week in March so your application will receive priority consideration for state and federal assistance. If needed, a paper application can be obtained from FAFSA by calling 1-800-4-FED-AID (1-800-433-3243).
  • List Indian Hills Community College on the FAFSA so the IHCC office will receive your financial information. The number for Indian Hills Community College is 008298.  Complete the State of Iowa Application at www.iowacollegeaid.gov for state grants and scholarships available to Iowa residents.

Student Eligibility General Requirements

  • Must be a regular college student who is enrolled or accepted for enrollment in a degree or diploma program
  • Must be a United States citizen or in the U.S. for other than a temporary purpose and with the intention of becoming a permanent resident.
  • Must have an official high school diploma, or
    • have the recognized equivalent of a high school diploma such as a High School Equivalency Diploma certificate or a state certificate that is recognized as being equivalent to a high school diploma and certify receipt on the FAFSA.
    • have completed homeschooling at the secondary level.
  • Must not be in default on any prior student loans.
  • Must not owe a refund to any Federal Title IV program.
  • Must be enrolled for a minimum of four credit hours to be considered eligible to receive a federal student loan.
  • Must re-apply for financial aid each academic year that you attend IHCC. Academic years begin each Fall term.
  • Transfer students must also supply information regarding financial aid received at all other “after high school” institutions they have attended.
  • Students may be subject to other eligibility requirements of federal, state, and program regulations, depending upon the student’s situation and the particular aid program involved. These regulations are subject to change by the governing bodies.

Student Enrollment Status - Title IV Funds and Disbursements

Title IV eligibility, based on enrollment status (full-time, ¾ time, ½ time and less than ½ time), will be determined after the Pell census date (at the end of the add/drop period).

If full-time, ¾ time or ½ time status hinges on compressed coursework (courses less than 12 weeks in length) for any term, then the Pell census date for that particular student for that term will be the add/drop date for the full session - per Federal Student Aid guidelines. Funds will not be disbursed until after Pell census dates in respective terms based on the above criteria.

NOTE: For Pell eligibility, students must be enrolled in each course by the Pell census date regardless of the start date of the course.

Satisfactory Academic Progress (SAP) Policy

Indian Hills Community College (IHCC) is required to establish satisfactory academic progress (SAP) standards for students receiving federal and state financial aid in accordance with U.S. Department of Education regulations. The standards addressed below are applicable to all students receiving federal and state financial assistance administered by the IHCC Financial Assistance office. Some scholarships may be governed by more stringent criteria specific to those awards. These are the minimum standards.

THE PURPOSE FOR SATISFACTORY ACADEMIC PROGRESS STANDARDS is to ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs, in a timely manner, continue to receive financial aid.

Student SAP will be assessed at the end of each academic term (all summer sessions will be assessed at the completion of the full summer term, with all courses combined as one term). Students must meet all the requirements listed below at the end of each term to be considered satisfactory.

  1. Successful Credit Hour Completion (See Additional Notes for attempted/completed details and determination of cumulative progression towards program requirements.)
    1.  Full-time students must successfully complete at least 6 credit hours per term
    2.  Three-quarter-time students must successfully complete at least 4 credit hours per term
    3.  Half-time students must successfully complete at least 3 credit hours per term
    4.  Less-than-half-time students must successfully complete at least 2 credit hours per term (or 1 credit hour if enrolled for just 1 credit hour)
  2. Cumulative Grade Point Average (GPA) requirement (See Additional Notes for standards regarding zero term GPA progress.)
    1. All students are required to maintain a minimum cumulative (overall) 2.0 GPA based on the number of credit hours completed (some programs or scholarship standards may be higher).
    2. Grades adding any point value (or indicating successful completion) to the cumulative GPA include: A, B, C, D and P. Grades adding no point value to the cumulative GPA include: F and I. Grades not considered in the Cumulative GPA include: J, L, M, N, O, T and W.
  3. Pace – is the measurement of the progression of a student through educational programs at Indian Hills as well as transfer credits accepted toward his/her declared major (please see Transfer Credit Policy  in the IHCC Catalog). The calculation of Pace must be at least 67% (to achieve the 150% limit described in Maximum time limit below).
    1. Cumulative number of credit hours completed divided by the cumulative number of credit hours attempted = Pace
  4. Maximum time limit to complete program of study (See Additional Notes for information regarding program changes.)
    1. Per federal regulations, students must complete their educational program in a reasonable length of time, which is defined as no more than 150% of the credit hours required for graduation, regardless of major changes.
    2. Hours attempted are the sum of all credit hours recorded at IHCC, for which tuition was charged (census date enrollment) whether or not financial aid was received as well as all transfer hours accepted for credit towards the applicable program of study, all developmental education credits, all ESL credits and all courses passed by examination.
    3. All repeats, withdrawals, failures, incompletes and academic renewals/requitals will be included in the sum of all term-equivalent, credit hours attempted.

ADDITIONAL NOTES:

  1. Warning Status followed by Ineligibility (No Aid) Status - Any student failing to maintain the above requirements will be placed on Satisfactory Academic Warning for the next enrolled term. A Warning status may not prevent the student from receiving financial aid. The Warning period is meant to inform the student of potential academic problems and provide time for corrective action and intervention. If a student does not meet the satisfactory academic progress standards after the Warning period, Ineligibility status will be imposed. Ineligibility status will prevent the student from receiving any Title IV or state financial assistance for future enrollment until such time as the student meets all satisfactory academic progress standards.
    1. Students are encouraged to utilize the services at IHCC’s SUCCESS Center for tutoring, testing and other assistance designed to greatly increase their ability to persist with their educational goals.
    2. Academic advisors are also available to review IHCC educational opportunities for individual student needs and assist students in the development of an appropriate Academic Plan
  2. Attempted/Completed Credit Hours – Only grades of A, B, C, D and P are counted as meeting the required successful completion of credit hours attempted. Courses passed by examination (T), courses transferred in (L), courses audited (N) and high school articulation credits (M) do not satisfy the successful completion Pace requirements. Failed courses (F), withdrawn courses (W), incomplete grades (I, J) and academic renewals/requitals (O) do not indicate successful completion of credit hours and may negatively impact Satisfactory Academic Progress.
  3. Zero Academic Progress in Any Term of Enrollment – In addition to the cumulative standards as addressed above (GPA and percentage completed), a student will be placed on immediate financial aid ineligibility (no financial assistance eligibility) if any term results in zero academic progress. Zero academic progress could result from total withdrawal, total failure of all enrolled courses or a combination of both. Eligibility must be reinstated before further financial aid will be available. (Refer to Appeal and Reinstatement policies shown below.)
  4. Cumulative Zero Academic Progress – Students with zero cumulative academic progress may be required to prove ability-to-benefit before an appeal will be considered. The IHCC Testing Center administers the ACCUPLACER Test that may be used to indicate whether the student has the ability to benefit from additional, regular college coursework or whether remediation is recommended. An appeal may be considered in which an Academic Plan may be required to assist him/her toward college readiness.
  5. Appeal – If there were extraordinary circumstances contributing to the lack of academic progress, the student may appeal his/her Ineligibility status by submitting an appeal letter and any other requested documentation to the Financial Assistance office for review. Some circumstances, such as medical problems, illness or death in the family, relocation or employment changes, can be considered as extraordinary for an appeal.
    1. The appeal must contain information regarding WHY the student failed to make satisfactory progress; and WHAT HAS CHANGED in the student’s situation that will allow him/her to demonstrate satisfactory academic progress at the next evaluation (student’s next enrollment period).
    2. Some appeal letters may not be considered until the subsequent term’s mid-term grades are evaluated and deemed successful.
    3. The appeal may require an approved Academic Plan each student can obtain with the assistance of the Academic Advising Office on a case-by-case basis. The Academic Plan will be required if SAP is not feasible at the next measurement period (student’s next period of enrollment).
    4. Failure to adhere to the Academic Plan will result in ineligibility until such time the student regains SAP without the assistance of federal and state funds.
    5. The student will be notified in writing of the decision of the Appeal Committee. Ineligibility for financial assistance does not preclude the student from enrolling in subsequent terms and paying out of pocket. 
    6. The student is responsible for charges on his/her account if the appeal determination is negative and the ineligibility status remains in effect.
  1. Reinstatement – Students will have their financial aid reinstated by the Financial Assistance office once all satisfactory academic progress standards are met, providing all other eligibility requirements remain the same. These SAP standards may be met at the student’s own expense or through the appeal process.
  2. Repeated Courses – Students are allowed to repeat courses at IHCC, but only the highest grade will be counted in the cumulative GPA (appropriate paperwork must be filed with the Registrar’s Office); however, all credits will be included in the total attempted credit hours for measurement of the 150% maximum time limitation on Title IV aid. Please note that there are limits on the number of times a course may be repeated and financial aid received to pay for that course.
  3. Remedial Courses – A student may receive Federal Title IV aid for up to one academic year’s worth of remedial coursework. For IHCC, one academic year is 24 credit hours in 36 weeks (3 terms), so a total of 24 credit hours will be considered towards federal assistance enrollment eligibility. However, eligibility will be monitored to determine the 150% point, which includes remedial courses and may be monitored on a case-by-case basis (for effects of remedial courses) to establish progression towards graduation.
  4. Transfer Students – After evaluation of a transfer student’s loan records on the National Student Loan Data System (NSLDS), IHCC may request official transfer transcripts before a student’s SAP eligibility can be determined. Only credit hours completed at IHCC will be used in calculating the cumulative GPA requirement. The sum of all transfer credits accepted toward their program of study, as well as IHCC credits will be included in total hours completed for the measurement of the 150% maximum time limitation on Title IV aid. (See Attempted/Completed Credit Hours above.)
  5. Withdrawal and Re-Enrollment at IHCC – A student who withdraws from IHCC and re-enrolls at a later date will re-enter with the same financial aid status in effect at the end of the term for which he/she withdrew.
  6. Program Changes – Students are allowed to make program changes within the scope of financial aid eligibility; however, if they are on academic warning/ineligibility, that status remains in effect. Program changes will be considered in the appeal process. All IHCC credits already completed will be counted towards the measurement of the 150% maximum time limitation on Title IV aid.
  7. Consortium Agreements – SAP will be monitored by the institution administering the student’s Title IV aid.
  8. Completion of All Required Coursework – Once a student has satisfied all the required coursework for his/her program of study, eligibility for financial aid ends, whether or not the student has received the actual degree or certificate.

The Federal Higher Education Funding authorization requires a return of Title IV funds (Pell Grant, Supplemental Educational Opportunity Grant, Federal Direct and PLUS Loans) to the federal government if a student withdraws completely on or before the 60 percent (60%) mark of the term.

Students please be advised that if you withdraw or drop from classes it will affect your eligibility for financial aid grants and loans. The student will be required to return/repay the dollar amount calculated as unearned aid. (see Return of Title IV Funds)

Completion of proper withdrawal papers and procedures ensures the student will not receive failing grades for all coursework during the term of withdrawal. Please refer to the section marked Schedule Changes/Withdrawal   for specific information. 

Agencies and organizations sponsoring the payment of student tuition will be subject to the tuition refund policy.

Federal Programs

For additional information on federal grants, scholarships and loans, please visit our website at www.indianhills.edu/finaid.

Federal Pell Grant

The Pell Grant Program provides gift funds to eligible students who have not yet earned their first bachelor’s degree. To be eligible for a Pell Grant, a student must be admitted to the college and be in good standing in a program leading to a certificate or degree. You may only receive a total lifetime eligibility of 600% (one full-time term at IHCC equals 33.33% of a grant).

To apply for a Pell Grant, students must complete the Free Application for Federal Student Aid (FAFSA). Students must include the Indian Hills Community College code number (008298) on the FAFSA. Students will receive a Student Aid Report (SAR) from the Federal Processors.

The Pell Grant award ranges from $598 to $5815 per academic year. The award amount for any student is determined by information on the FAFSA application. (Awards dependent on Federal authorization.)

Federal Supplemental Educational Opportunity Grant

The Federal Supplemental Educational Opportunity Grant (FSEOG) Program provides gift funds to eligible students with exceptional need. To be eligible for FSEOG, students must be admitted to the college and be enrolled in a program leading to a certificate or degree. The maximum FSEOG at IHCC is $300 per academic year. To apply for this program, students must complete the Free Application for Federal Student Aid (FAFSA). This grant is not available for the Summer term.

William D. Ford Federal Direct Loan (Subsidized and Unsubsidized)

The Federal Direct Loan program provides funds that must be repaid through the U.S. Department of Education. Eligible students must be admitted to the college and be enrolled at least half-time in a program leading to a diploma or degree.

Federal interest subsidies are available to qualifying students. To apply for the Direct Loan, students must complete the Free Application for Federal Student Aid (FAFSA). The student must also “accept” any loan eligibility online via their WebAdvisor. For first-time student loan borrowers, there are two additional online steps that must be completed: Master Promissory Note and Entrance Counseling. These are both available at www.studentloans.gov.

FSA Ombudsman: If you have made a resonable effort to resolve a problem or dispute iwth your student loan through normail processes and it is not resolved, you can contacct the Ombusdman Office. This free service is offered by the U.S. Department of Education. To contact the FSA Ombudsman: Phone  (877) 557-2575, Fax (606) -396-4821, Mail FSA Ombudsman Group, PO Box 1843 Monticello, KY 42633.

Federal PLUS Loan

The PLUS loan program provides funds, which must be repaid, through the U.S. Department of Education to parents of dependent undergraduate students. Students must be admitted to the college and be enrolled at least half-time in a program leading to a diploma or degree.

The college determines the amount parents of dependent students may borrow, according to federal regulations, up to the cost of attendance for the academic year. To apply for a PLUS loan, regulations require students to complete the Free Application for Federal Student Aid (FAFSA), and the parent-borrower must complete a PLUS application online at www.studentloans.gov or fill out a paper application, which is available in the Financial Assistance Office. The parent-borrower must also complete a Master Promissory Note at www.studentloans.gov.

State Programs

For additional information on specific State of Iowa Grants and Scholarships, please visit www.iowacollegeaid.gov.

State of Iowa Grants and Scholarships

To receive consideration for any of the state programs, Iowa residents must first complete and submit their Free Application for Federal Student Aid (FAFSA), and then complete their State of Iowa application at www.iowacollegeaid.gov. For priority consideration, students should complete the applications no later than March 1.

IHCC Programs

Indian Hills Community College Foundation Scholarship Program

IHCC Foundation Scholarships are awarded by the Indian Hills Community College Foundation to eligible students based upon academic performance and other demonstrated qualities and needs of the students. Several hundred scholarships, ranging from $600 to full tuition, are awarded each year.

To apply for IHCC Foundation scholarships, students must complete a Foundation Scholarship Application available online at www.indianhills.edu/scholarshipapp. The online scholarship application is available beginning October 1 each year for awards pertaining to the subsequent academic year.

Payment of Tuition and Fees

Payment dates for tuition and fee payments can be made online in WebAdvisor. These payment dates may be found in in the calendar on the Indian Hills website.

There are three options available for the payment of tuition and fees:

  1. Online by ACH, Visa, MasterCard or Discover. Login to WebAdvisor, click “Students”, under Financial Information, click “Studednt Account Suite”, then click “Payments” in the toolbar.
  2. At the Bennett Student Services Center - OneStop 7:15 a.m. to 4:45 p.m. - via cash, check, cashier’s check, money order or Visa, MasterCard or Discover.
  3. By mail to:

Indian Hills Community College
Business Office - Student Accounts
525 Grandview Ave.
Ottumwa, IA 52501

OR

Indian Hills Community College
Business Office - Student Accounts
721 N. 1st St.
Centerville, IA 52544

Indian Hills Community College Payment Plan

This payment plan assists students in the payment of tuition, fees and/or books on a short-term basis.  You must be enrolled in a current term and sign-up for the payment plan before the tuition and fee due date to avoid late fees.  To sign-up, login to WebAdvisor and click “Students”, under Financial Information, click “Student Account Suite”, then click “Payment Plans” in the toolbar.  

The payment plan provides three equal installments to be paid each term. Due dates will be specified on registration materials and must be met to avoid late payment charges. Payment in full must be made before the student will be allowed to enroll in a future term.

Note: Indian Hills Community College participates in the State of Iowa Offset Program established by Section 8A.504 of the Code of Iowa. The Offset Program is a method used by the State of Iowa to Collect money owed to the State and other Iowa governmental agencies by matching records of past due claims to out-going tax refunds, vendor payments, Iowa Treasure Hunt payments and Iowa Lottery winnings. Please be aware your account my be subject to the Offset Program processing if not paid in full.

Additional Student Resources

Additional sources of financial assistance are available to students depending upon individual needs. Some programs may provide allowances for tuition, fees, books, child care and/or transportation expenses. Contact the following agencies in the area in which you reside. Local telephone numbers have been provided for Ottumwa area residents.

  • Vocational Rehabilitation Services
    (641) 682-7569 or (641) 683-5276
  • Veterans Administration
    (888) 442-4551 or (641) 683-5328
  • IowaWORKS - Southern Iowa
    (641) 684-5401

Financial Assistance Office

OneStop Service Center
Bennett Student Service Center
Indian Hills Community College
623 Indian Hills Drive
Ottumwa, IA 52501
(641) 683-5262 or (800) 726-2585, ext 5262
onestop@indianhills.edu

Office Hours: 7:15 a.m. - 4:45 p.m.
Monday through Thursday 

Veterans

Indian Hills Community College degree programs are approved by the Iowa Department of Education for education benefits administered by the U.S. Department of Veterans Affairs. Information concerning eligibility and application for these benefits may be obtained from the VA Regional Office in St. Louis, Mo., on the internet at www.gibill.va.gov or the Veterans Affairs Office at IHCC. Veterans or eligible dependents planning to enroll at IHCC should contact the Veterans Affairs Office at least six weeks prior to their anticipated enrollment date to establish eligibility and to avoid delays in payments by the VA. Veterans Affairs is located in the Admissions Office at the Bennett Student Services Center on IHCC’s Ottumwa campus. Contact may also be made by telephone at (641) 683-5328 or (800) 726-2585, ext. 5328, or by emailing veterans@indianhills.edu.

IHCC is a member of the Servicemembers Opportunity Colleges (SOC) Consortium. SOC Consortium members subscribe to principles and criteria ensuring that quality academic programs are available to military students, their family members, civilian employees of the Department of Defense and Coast Guard, as well as veterans. A list of current SOC Consortium member institutions can be found at www.soc.aascu.org.

Tuition Credit for Students Called to Active Military Duty

Indian Hills Community College is supportive of a student who is a member, or the spouse of a member if the member has a dependent child, of the Iowa National Guard or reserve forces of the United States and who is ordered to National Guard duty or federal active duty. Upon verification of orders requiring active duty, you may select from several tuition credit options. Additional information regarding tuition credit may be obtained by contacting the Registrar’s office (www.indianhills.edu/Registrar)

Options available to qualified students: Upon meeting with the Registrar to verify orders, the college will work with you to determine the best plan for your circumstances. The college has three options to review and consider with you.  

  • Withdraw from the student’s entire registration and receive a full refund of tuition and mandatory fees.
     
  • Make arrangements with the student’s instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student’s registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.
     
  • Make arrangements with only some of the student’s instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.

These rules are in compliance with Iowa Code 261.9(1)(g)

Academic/Career Advising

Academic/career advisors are available to assist students in the development of a meaningful education plan consistent with their life goals.

IHCC recognizes the importance of a joint effort between the advisor and student to plan their academic path, select courses needed and complete their educational goals. The academic/career advisors will also facilitate a seamless transfer for those students wishing to continue their learning at another educational institution.

Orientation

Accepted students are required to complete online orientation and a mandatory advising session before enrolling in their first term at Indian Hills.  The online orientation module is designed as a go-to source of information for students entering the college.  We believe that the information provided in the online orientation module will prepare you to be successful as you begin your journey at Indian Hills. 

Please complete the following steps to begin the orientation and advising process:

Step 1: Change Your Password in WebAdvisor

Log In to WebAdvisor and change your password.

If you need help changing your password in WebAdvisor, read these instructions or watch this demo.



Step 2: Complete your New Student Orientation in MyHills

  • Open the “MyHills Login” page.
  • Type your “Username” and new “Password” in the provided fields.
  • Click “Login.”
  • Select your New Student Orientation from the “My Courses” module.
  • Complete your New Student Orientation.


Step 3: Begin Course Registration Process

  • Follow the instructions in the Final Step of your New Student Orientation to begin the course registration process. This step will instruct you to schedule an Academic Advising Appointment, register for an Academic Program Session, or email your Academic Program Contact.

Term registration dates begin on the following:

Summer 2017 - Thursday, April 20, 2017 (ADVISING DATES WILL BE AVAILABLE MID-APRIL)
Fall 2017 - Thursday, April 20, 2017 (ADVISING DATES WILL BE AVAILABLE MID-APRIL)



If you have questions about your advising appointment, please contact our OneStop Office at 641-683-5262 or onestop@indianhills.edu and we will be happy to assist you! ! If you will be taking classes on the Centerville campus, you may also call 641-856-2143 for assistance with your appointment.

Placement

Placement services are available in most departments to assist students, graduates and alumni in obtaining employment. Contacts with business, industry, education and government are maintained to help the student find employment. Interviews by employers may be conducted at the college. Every reasonable effort is made to assist the student in finding satisfactory job opportunities.

Housing and Residence Halls

Indian Hills Community College provides housing for students with five residence halls located on the Ottumwa Campus and one on the Centerville Campus. Each residence hall is supervised by resident assistants and a residence hall supervisor. IHCC’s facilities provide rooms for a total of 590 students in a variety of room styles ranging from single occupancy to traditional doubles and apartment-style housing. Wireless internet access is available in all residential rooms, as well as central air, cable, and telephone service. All are located within short walking distances from student classrooms, the library, and all campus offices.

On campus housing is available year-round. Residence hall stays are available during official college breaks for an additional charge. Arrangements must be made in advance with the Housing office.

Meal plans are required with each residence hall contract, and are based on a meals per week system. Several options are available on the Ottumwa campus.

To apply for housing, students must complete and submit a Room and Board Application/Contract, available in the housing office or at http://www.indianhills.edu/life/housing/index.php,  along with a room/damage deposit.

In addition, information on rentals available in the Ottumwa area may be obtained through the IHCC Housing Office.

For more information, contact the Housing Office in Trustee Hall at (641) 683-5152 or (800) 726-2585, ext. 5152, or visit the college’s website at http://www.indianhills.edu/life/housing/index.php.

Centerville Campus

Double occupancy housing is available to those students wishing to live in a residence hall facility on the Centerville campus. Residential housing is available year round; however, the resicence hall is closed during official college breaks.

A meal plan is required with each residence hall assignment in Centerville and includes breakfast, lunch and dinner in a four-day meal plan. The residence hall is wired for internet service, is supervised by residence hall staff, and is located a short walking distance from classes.

To apply for housing, students must complete and submit a Room and Board Application/Contract, available in the Housing office or at , http://www.indianhills.edu/life/housing/index.php, along with a room/damage deposit.

In addition, information on rentals in Centerville may be obtained through the main office.

For more information, contact the Centerville Campus at (641) 856-2143 or (800) 670-3641.

Safe and Healthy Environment

Safety and Security

At Indian Hills Community College, having a safe campus is a cooperative effort of students, staff, faculty, visitors and professionals. Indian Hills’ security is staffed 24-hours a day, 365 days a year and spearheads the effort to maintain a safe and secure environment. Security works closely with the Ottumwa Police Department to accomplish this mission and with the Ottumwa Fire Department regarding fire protection and safety. The college strives to maintain an open, secure campus that all can enjoy and benefit from. Security personnel assist with problems of any type and can be contacted at (641) 683-5300. Persons can also call the Ottumwa Police Department at (641) 683-0661 or, in the event of an emergency or fire, 911.

Drug and Alcohol Policies

Indian Hills Community College is committed to providing a drug-free environment for all students and staff. In support of this effort, the college holds membership and affiliation with these organizations: Iowa Safety Council, Will Rogers Institute, Presidents Drug and Alcohol Free Colleges and the Department of Educations’ Drug Free Schools and Campuses (The Drug Free Schools and Communities Act Amendments of 1989 – Public Law 101-226).

Indian Hills prohibits the use of illegal drugs and alcohol on or around its property at any time except for those areas licensed under the laws of the State of Iowa. Areas where the use is prohibited include dormitories, student campus activities, classrooms, school parking lots, roadways and leisure activity areas.

Any violation of this policy will result in prosecution under Iowa law when applicable, as well as disciplinary action by the college deemed appropriate within the policies of conduct prescribed and approved by the Indian Hills Community College Board of Trustees.

This policy addresses alcohol, drugs and other intoxicants. The purpose of this policy is to clarify the rules regarding possession, consumption and distribution of intoxicants within university-owned or operated buildings, property and grounds including administrative, instructional and research facilities; the policy applies to all university employees, students and visitors. This policy supplements Iowa Administrative Code Section 681-13.17(2). In all instances, this policy will be construed to comply with federal and state law. 

Indian Hills Community College acknowledges its legal obligation to conduct a biennial review of compliance with the Drug-Free Schools and Communities Act and authorized an administrative review to be conducted to determine if the college fulfills the requirements of the previously mentioned Federal regulations. The Vice President of Academic Affairs Office along with the Institutional Research Office and the Student Services Office, is responsible for conducting the review and reporting on the findings. The purpose of this report is to comply as best as possible, using data collected over the past two years, and to give evidence of the procedures in place for subsequent biennial reports.  A copy of the Biennial Review can be found at the following web address: http://www.indianhills.edu/about/docs/drug_alcohol_biennial_20132015.pdf 

Communicable Disease Responsibility

Indian Hills Community College believes students or employees with communicable diseases should be allowed to attend to their regularly assigned duties as long as they are physically able to perform the tasks assigned them and as long as their attendance does not create a substantial risk of transmission of the illness to students or employees in the college. The college will make every effort, in light of the individual’s circumstances, to provide the least restrictive environment for continued attendance. A complete policy is available upon request.

Education and Awareness 

Indian Hills provides quality educational programs for its students and staff on the subjects of drugs, alcohol, and sexual violence. Guest lectures, video presentations, and seminars are held to provide information to our college community about such areas as peer pressure resistance, health concerns, rehabilitation, and awareness.
When applicable, instructors provide educational information concerning drugs and alcohol within the academic environment. These areas may include: health, physical education, human service, and the behavioral science offerings.
Indian Hills Community College recognizes that use of illicit drugs and alcohol abuse may lead to severe health risks.

Campus Sexual Violence Elimination (SaVE) Act and Women Against Violence Act (VAWA)

The Campus SaVE Act seeks to address the violence women face on campus: the highest rates of stalking, the highest risk of nonfatal intimate partner violence and 20-25% of female students experiencing rape or attempted rape. In 2013, President Obama signed a bill that strengthened and reauthorized the Violence Against Women Act (VAWA). Included in the bill was the Campus Sexual Violence Elimination Act (Campus SaVE), which amends the Jeanne Clery Act and affords additional rights to campus victims of sexual violence, dating violence, domestic violence, and stalking. This bill requires colleges to adopt certain institutional policies to address and prevent campus sexual violence, such as to train students on awareness topics relating to sexual misconduct including domestic violence, dating violence and stalking. 

Indian Hills cares about student safety, therefore, all students must complete an online educational course which discusses sexual violence, bystander intervention and drug and alcohol use. The course is located at www.mystudentbody.com. Students will need their log in information in order to enter the course.

Emergency Notification System - Indian Hills Alert

Indian Hills Alert is the emergency notification system of Indian Hills Community College. Indian Hills Alert allows the college to communicate timely emergency information quickly to students, faculty, staff and interested members of the community.  To sign up to receive alerts, go to https://ihccalert.bbcportal.com/ and create an account to receive information via phone, email, and/or text message about college–related emergencies, college closings or delayed openings due to inclement weather, or other urgent campus communications.  Indian Hills Alert will only be used to send you messages related to college emergencies or safety issues, never to send you advertisements.

AlertUs

Truly effective mass notification must reach your users more than one way. In addition to IHCC Alert, AlertUs Desktop gets the attention of computer users immediately.  When an emergency occurs, IHCC will activate a warning, AlertUs Desktop will pop up a full-screen alert on all PCs owned by Indian Hills Community College, taking over the whole screen with a warning that’s impossible to miss.

Clery Act

Indian Hills Community College is required by law in Section 485 of the Higher Education Act (also known as the Jeanne Clery Disclosure of Campus Security Act) to submit crime and fire statistics to the Department of Education and compile an annual security and fire safety report for distribution to current students and staff. 

The Clery Act, formerly known as the Crime Awareness and Campus Security Act, was signed in 1990 and is named after 19-year-old Jeanne Clery, who was raped and murdered in her Lehigh University residence hall in 1986. Clery’s parents lobbied Congress to enact the law when they discovered students at Lehigh hadn’t been notified about 38 violent crimes that had occurred on campus in the three years prior to Clery’s murder.

The 2016 Annual Security and Fire Safety Report for Indian Hills Community College includes statistics for both the Ottumwa campus and the Centerville campus for 2013, 2014, and 2015 concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Indian Hills Community College; and on public property within, or immediately adjacent to and accessible from the campus. 

The report also includes institutional policies concerning campus security, reporting crimes on campus, confidential reporting, policies concerning sexual assault, drug and alcohol policies, missing students, fire safety information, and other safety matters.  You can obtain a paper copy of this report by contacting the Student Services office on the Ottumwa campus, the Dean’s office on the Centerville campus, or by accessing report on the following web site:  www.indianhills.edu/security

In addition, Indian Hills Security maintains a public log of all crimes reported.  This crime log is available for inspection in the Executive Dean, Student Services office in Trustee Hall during normal business hours. 

Questions about this report should be directed to the Executive Dean, Student Services Office at (641) 683-5159.

Tobacco-Free Environment

Indian Hills is committed to providing a tobacco-free environment for our staff, students, constituents and visitors to our campuses. Tobacco use, including the use of electronic cigarettes, is prohibited on college property including in its buildings, college-owned vehicles, outdoor areas or any vehicle located on college grounds. The use of electronic cigarettes are also prohibited on any of our campuses. This policy is consistent with the Iowa Smokefree Air Act. Fines are issued by IHCC Security for non-compliance: 1st offense/$25, 2nd offense/$50, 3rd offense/$100.

Photographic/Videotape Productions

IHCC maintains the right to photograph and/or videotape students and staff for promotional and instructional purposes. Persons with questions can contact the Director of Informational Services, (641) 683-5105, or the Coordinator of Video Productions, (641) 683-5268.

Child Development Center

 The Child Development Center at Indian Hills Community College is dedicated to providing age-appropriate early childhood education along with quality child care and preschool services to children ages six weeks through five years. A Summer Adventure Club is offered for school-age (finished kindergarten through age 12) children from June to August each year.

The center is open from 6:00 a.m. to 6:00 p.m., Monday through Friday year-round, except for two weeks of Indian Hills Winter Break and other noted holidays. 

Parents select a weekly schedule based on the hours and days care is needed. Drop-in care is not offered.

The center is located near Trustee Hall on the Ottumwa Campus. For more information, visit 
www.indianhills.edu/community/childcare.

Student Health and Wellness Services

Location

Student Health and Wellness Services is located on the ground floor of Trustee Hall on the Main Campus and houses the clinic as well as the campus behavioral health counseling services. Hours of operation are Monday - Thursday; 8:00 a.m. to 3:00 p.m. The clinic is not open on weekends, during holidays, or when school is not in session.

 

Student Activities

In keeping with the philosophy of the college, extracurricular activities are designed to provide an environment conducive to student growth. Planned programs provide for experiences that lend enrichment to career-oriented activities and assist in the development of social skills and social responsibility.

Co-curricular activities, such as athletics, intramurals, dances, concerts, clubs, film series, drama groups and field trips, provide a meaningful complement to academic programs.

Indian Hills is very proud of its Performing and Visual Arts program. The mainstays of an impressive calendar of events are the student, faculty and professional art exhibits and music recitals that appear throughout the year. Also highlighting the program are three annual dramatic productions and the IHCC Jazzfest. Aspiring writers are given the opportunity to read their material to public audiences. Many of these events take place in St. John Auditorium, located in the Arts and Sciences Building. The college’s’ uniquely designed Art Gallery is located within the Learning Resources Center on the Ottumwa campus.

Indian Hills offers men and women an opportunity to participate in intercollegiate competition in basketball, baseball, co-ed competitive cheer, cross country, golf, soccer, softball, track and field and volleyball. In past years, IHCC has received state and national recognition in these sports. Many athletes from IHCC programs have continued athletic participation at four-year colleges and universities after completing their eligibility at Indian Hills. The college maintains membership in the National Junior College Athletic Association and competes as a member of the Iowa Community College Athletic Conference.

Intramural sports are planned around student interests to provide maximum opportunity for participation.

The Hellyer Student Life Center on the Ottumwa Campus and the Multi-Purpose Building on the Centerville Campus provide optimum opportunities for the college to offer a variety of activities that contribute to the physical, social, and educational growth of the student.

In addition, the Tom Arnold Net Center on the Ottumwa campus provides additional opportunities for activities, specifically tennis, volleyball, free weight training and social gatherings.

Access to Activities

Indian Hills Community College has responsibility for ensuring that activities contribute to the growth and enjoyment of all students, regardless of race, creed, color, sex, sexual orientation, gender identity, marital status, national origin, religion or disability. Responsibilities in this area of concern are established by board and administrative policy whereby the role of the college is defined.

Student Government 

The Student Senate organizes and coordinates the many student activities at Indian Hills on both the Ottumwa and Centerville campuses. The Director of Student Services, Housing and Retention serves as the faculty or staff advisor.

The Student Senate functions as the executive body for students. It holds general meetings twice a month to discuss campus concerns and to plan activities.

Student Senate membership is open to all students. Officers are elected by students, ensuring that the best interests of the student body and Indian Hills Community College are served.

Student Clubs and Organizations

The following student clubs and organizations have been recognized by the IHCC Student Senate:

  • Academy 
  • Aerospace Club
  • Ag Club (Centerville Campus)
  • Allies for Equality
  • Art Club
  • Automotive Technology Club
  • Business Office Professionals Club
  • Chamber Singers
  • CLS (Clinical Lab Sciences) Club
  • Code Warriors (Computer Programming)
  • Collision Technology Club
  • Computer Networking Club
  • Construction Technology Club (Centerville Campus)
  • Criminal Justice Club
  • Culinary Arts Club
  • Diesel Power Systems Club
  • Disc Golf Club
  • Drama Club
  • ECE (Early Childhood Education) Club
  • EMS (Emergency Medical Services) Club
  • E-Tech (Electronic Engineering Tech) Club
  • Horticulture Club
  • HOSA (Future Health Professionals) Club
  • International Student Organization
  • Jazz Band
  • Laser Optics Club
  • New Life Campus Fellowship
  • Occupational Therapy Club
  • Phi Theta Kappa
  • PTA (Physical Therapy) Club
  • Renewable Energy Club
  • Robotics Club
  • Science Club (Centerville Campus)
  • Science Club (Ottumwa Campus)
  • Scrub Club (Nursing) (Centerville Campus)
  • Scrub Club (Nursing) (Ottumwa Campus)
  • Skeleton Crew Club (Radiologic Technology)
  • Smile Squad (Dental Assisting)
  • Talons and Tea Leaves
  • Therapeutic Massage Club

Student Code of Conduct

Indian Hills Community College is an academic community built on the principles of mutual respect, integrity, and honesty. The college strives to provide a community wherein individuals have the right to express their opinions and ideas, to assemble peacefully, and to associate freely in a manner that does not interfere with the rights of others and is in the confines of intellectual honesty. In order to thrive as an educational institution, the college has adopted this Student Conduct Code (“Student Code”) to promote and preserve its educational mission for the benefit of all who are invited to be a part of the community.

Purpose

It is in the best interest of the college and all those who are students or who may desire to become students at the college that the disciplinary procedure be defined. This document prescribes procedures to be followed in disciplinary cases in order that cases may be handled in a timely manner while serving the interests of the college community and safeguarding the rights of all students. Administrative responsibility for the establishment and enforcement of policies governing non-academic student conduct and disciplinary action has been delegated by the Indian Hills Community College President to the Executive Dean of Student Services. The Executive Dean has, in turn, delegated considerable authority for the establishment of rules and handling of violations to the Student Discipline Administrator and the Director of Housing and other bodies as designated in this policy.

 

Article I: Definitions

  1. The term “Accused Student” means any student accused of violating this Student Code.
  2. The term “Business Days” means all days except Fridays, Saturdays, Sundays, and college holidays. When counting days, the day a complaint is received at any point in the procedure shall be considered “day one.”
  3. The term “college” means Indian Hills Community College.
  4. The term “college premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the college (including adjacent streets and sidewalks.
  5. The term “college official” includes any person employed by the college or any person performing assigned administrative or professional responsibilities on behalf of the college.
  6. The term “Complainant” means any person who submits a charge alleging that a student violated this Student Code. When a student believes that s/he has been a victim of another student’s misconduct, the student who believes s/he has been a victim will have the same rights under this Student Code as are provided to the Complainant, even if another member of the college community submitted the charge itself.
  7. The term “faculty member” means any person hired by the college to conduct classroom or teaching activities or who is otherwise considered by the college to be a member of its faculty.
  8. The term “member of the college community” includes any person who is a student, faculty member, college official or any other person employed by the college. A person’s status in a particular situation will be determined by the Executive Dean or designee.
  9. The term “staff member” means any person employed by the college who is not a faculty member or student employee.
  10. The term “student organization” means any number of persons who have complied with the formal requirements for college recognition as a club or organization.
  11. The term “policy” means the written regulations of the college as found in, but not limited to, the student conduct code, student handbook, academic program handbook, college catalog, and college website.
  12. The term “student” includes all persons taking courses at Indian Hills Community College, either full-time or part-time, pursuing degree or non-degree programs including customized learning and distance courses. Persons who withdraw after allegedly violating the Student Code, who are not officially enrolled for a particular term but who have a continuing relationship with the college or who have been notified of their acceptance for admission are considered “students,” although not enrolled in this institution.
  13. The term “Student Discipline Administrator” means a college official authorized by the Executive Dean of Student Services to determine whether a student has violated the student conduct code and to impose sanctions.
  14. The term “Student Conduct Board” means any person or persons selected by the Executive Dean, including but not limited to members of the Student Conduct Committee, to determine whether a student has violated the Student Conduct Code and to recommend sanctions that may be imposed when a rules violation has been committed.
  15. The term “Student Conduct Board Chairperson” means an individual selected by the Executive Dean or designee to facilitate a Student Conduct Board.
  16. The term “Student Conduct Committee” means the college committee appointed by the Executive Dean of Student Services to serve as participants on the Student Conduct Committee.

 

Article II: Student Code Authority

  1. The Executive Dean of Student Services along with the Student Discipline Administrator will determine the composition of Student Conduct Boards and will determine which Student Conduct Board will be authorized to hear each matter.
  2. The Executive Dean of Student Services will develop policies for the administration of the student conduct system and procedural rules for the administration of Student Conduct Board Hearings that are not inconsistent with provisions of the Student Code.
  3. Decisions made by a Student Conduct Board and/or Student Discipline Administrator are final, pending the normal appeal process.

 

Article III: Prohibited Conduct


A.        Jurisdiction of the Student Conduct Code

The Student Conduct Code will apply to conduct that occurs on college premises, at college-sponsored activities, and to off-campus conduct, including, but not limited to, activities on college partners’ premises, that adversely affects the college community and/or the pursuit of its objectives. Each student will be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded). The Student Conduct Code applies to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending.


B.        Conduct - Rules and Regulations

Any student found to have committed or to have attempted to commit the following offenses is subject to the full range of disciplinary sanctions outlined in Article IV including warning, probation, suspension, or expulsion:

  1. Acts of dishonesty, including but not limited to the following:
    1. Furnishing false information to any college official, faculty member, or office.
    2. Forgery, alteration, or misuse of any college document, record, or instrument of identification.
  2. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, other college activities, including its public service functions on or off campus, or of other authorized non- college activities when the conduct occurs on college premises.
  3. Physical abuse, verbal abuse, threats, intimidation, harassment, bullying, coercion, and/or other conduct which threatens or endangers the physical/mental health or safety of any person.
    • Verbal abuse includes but is not limited to: derogatory remarks directed at another person or
      use of foul language that is excessive and pervasive on college property or at a college sponsored event.
  4. Telephone (cell, landline or social media apps that use a phone number) or Internet harassment, which shall include:
  1. Making calls containing lewd or obscene remarks.
  2. Making calls intended to harass or harm whether or not conversation ensues.
  3. Making the telephone ring repeatedly with intent to harass or harm.
  4. Making repeated calls in which conversation ensues solely to harass or harm.
  5. Sending text, picture or video messages with intent to harass or harm.
  6. Sending text, picture, video, or audio messages over electronic forums, including, but not limited to, social media websites, instant messenger or chat services, message boards or any other electronic format with intent to harass or harm.
  1. Violation of the Sexual Misconduct Policy, which prohibits sexual misconduct in any form and which includes any unwelcome behavior of a sexual nature that is committed without consent, by force, intimidation, coercion, or manipulation.
  2. Attempted or actual theft of and/or damage to property of the college or property of a member of the college community or other personal or public property, on or off campus.
  3. Hazing, defined as an act which, intentionally or recklessly, endangers the physical health or safety of a student, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, any organization operating in connection to the college.
  4. Unauthorized possession, duplication or use of keys to any college premises or unauthorized entry to or use of college premises.
  5. Violation of any college policy, rule, or regulation published in hard copy or available electronically on the college website.
  6. Violation of any federal, state or local law.
  7. Manufacturing, selling, distribution, use, or possession of marijuana, heroin, narcotics, or other controlled substances except as expressly permitted by law or possession of a device (drug paraphernalia) used to ingest or inhale an illegal drug or narcotic.
  8. Manufacturing, selling, distribution, use, or possession of alcoholic beverages (except as expressly permitted by college regulations), or public intoxication. Alcoholic beverages may not, in any circumstance, be used by, possessed by, or distributed to any person under twenty-one (21) years of age.
  9. Paricipating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of the college and/or infringes on the rights of other members of the college community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area.
  10. Obstruction of the free flow of pedestrian or vehicular traffic on college premises or at college sponsored or supervised functions.
  11. Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or procuring another person to breach the peace on college premises or at functions sponsored by, or participated in by, the college or members of the college community.
  12. Any unauthorized use of electronic or other devices to make an audio or video record of any person while on college premises without his/her prior knowledge, or without his/her effective consent when such a recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person in a gym, locker room, or restroom.
  13. Theft or other abuse of computer facilities and resources, including but not limited to:
    1. Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.
    2. Unauthorized transfer of a file.
    3. Use of another individual’s identification and/or password.
    4. Use of computing facilities and resources to interfere with the work of another student, faculty member or college official.
    5. Use of computing facilities and resources to send obscene or abusive messages.
    6. Use of computing facilities and resources to interfere with normal operation of the college computing system.
    7. Use of computing facilities and resources in violation of copyright laws.
    8. Any violation of college policies pertaining to use of information technology, including computer use policies..
  14. Abuse of the Student Conduct Code, including but not limited to:
    1. Failure to obey the notice from a Student Conduct Board or college official to appear for a meeting or hearing as part of the Student Conduct System.
    2. Falsification, distortion, or misrepresentation of information before a Student Conduct Board.
    3. Disruption or interference with the orderly conduct of a Student Conduct Board proceeding.
    4. Institution of a student conduct code proceeding in bad faith (e.g. filing a false complaint).
    5. Attempting to discourage an individual’s proper participating in, or use of, the conduct system.
    6. Attempting to influence the impartiality of a member of a Student Conduct Board prior to, and/or during the course of, the Student Conduct Board proceeding.
    7. Harassment (verbal or physical) and/or intimidation of a victim or other person who files a student conduct complaint or any participant(s) of a conduct proceeding, including but not limited to, their family members, friends, or acquaintances, witnesses, panel members, or advisors, prior to, during, and/or after a student conduct proceeding.
    8. Retaliation against a victim or other person who files a student conduct complaint or any participant(s) of a conduct proceeding, including but not limited to, their family members, friends, or acquaintances, witnesses, Board members, or advisors, prior to, during, and/or after a student conduct proceeding. This includes any form of intimidation, threats, harassment (verbal or physical) or knowingly filing a false complaint.
    9. Failure to comply with the sanction(s)imposed under the Student Conduct Code.
    10. Influencing or attempting to influence another person to commit an abuse of the student conduct code system.
  15. Intentionally sounding a false alarm or tampering with fire safety equipment.
  16. Use or possession on the campus or at or during any college-authorized function or event of firearms, ammunition, or other dangerous weapons, substances, or materials, except as expressly authorized by the College, or of bombs, explosives, or explosive or incendiary devices prohibited by law or any other violation of the college weapons policy.
  17. Undue or willful neglect to meet financial obligations to the College when properly notified by the College. Failure to comply with directions of college officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so.
  18. Misuse of college identification – Transferring, lending, borrowing, or altering a college identification.
  19. Violation of the Student Conduct Code while on disciplinary probation, or violation of the terms of one’s probation.

C.        Violation of Law and College Discipline

  1. College conduct proceedings are separate from criminal or civil litigation. Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in student conduct code proceedings.
  2. College disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law and this Student Code (that is, if both possible violations result from the same factual situation) without regard to the pendency of civil or criminal litigation in court or criminal arrest and prosecution. Proceedings under this Student Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Executive Dean of Student Services or designee. Determinations made or sanctions imposed under this Student Code will not be subject to change because criminal charges arising out of the same facts giving rise to violation of college rules were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
  3. When a student is charged by federal, state, or local authorities with a violation of law, the college will not request or agree to special consideration for that individual because of his or her status as a student. If the alleged offense is also being processed under the Student Code, the college may advise off-campus authorities of the existence of the Student Code and of how such matters are typically handled within the college community. The college will attempt to cooperate with law enforcement and other agencies in the enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators (provided that the conditions do not conflict with campus rules or sanctions). Individual students and other members of the college community, acting in their personal capacities, remain free to interact with governmental representatives as they deem appropriate.

 

Article IV: Student Conduct Code Procedures


A.        Charges and Student Conduct Hearings

  1. Any person may file charges against a student for violations of the Student Conduct Code. A charge should be prepared in writing and directed to the Student Discipline Administrator or designee. Any charge should be submitted as soon as possible after the event takes place, preferably within one calendar year. With respect to any complaint that is 1) by a person who is not a member of the college community, and 2) relating to non-college conduct, the College reserves the right to determine, in its sole discretion, whether the conduct described in the complaint constitutes a sufficient risk to the college community to warrant processing the complaint.
  2. The Student Discipline Administrator or designee may conduct an investigation to determine if the charges have merit. If the accused student elects to acknowledge his or her actions and take responsibility for the alleged misconduct, the Student Discipline Administrator or designee will propose a resolution to the complaint and issue a sanction. If the accused student agrees to the proposed sanction, the complaint is resolved without a hearing and without any further rights of appeal. If the accused student objects to the proposed sanction, a hearing will be convened for the sole purpose of determining a sanction, and in these cases, the decision is subject to appeal pursuant to Article IV, D.

    If the charges are not admitted to and/or cannot be disposed of by mutual consent, the Executive Dean of Student Services or designee will determine if the matter will be resolved through an administrative hearing or by a Student Conduct Board. Complaints that may result in a sanction of suspension or expulsion will be disposed of through a Student Conduct Board. All other cases will be disposed of through an administrative hearing conducted by the Executive Dean of Student Services, Student Discipline Administrator, or designee.
  3. Complaints alleging conduct that includes sexual harassment and other forms of sexual misconduct will be handled according to the rules and procedures described in the Sexual Misconduct Involving Students policy and the applicable sections of this policy.
  4. All charges will be presented to the Accused Student in written form. A time will be set for an administrative hearing or Student Conduct Board hearing that ensures a prompt and equitable resolution, not less than five (5) nor more than thirty (30) business days after the accused student has been notified. Maximum time limits for scheduling of an administrative hearing or Student Conduct Board hearing may be extended at the discretion of the Executive Dean of Student Services. Written notification to the Accused Student will include:
    1. the alleged conduct violation,
    2. a summary of the specific allegations,
    3. the time, date, and place of the hearing,
    4. the name(s )of the Student Discipline Administrator or Student Conduct Board members, who will hear the case,
    5. the potential disciplinary sanctions, and
    6. the related procedures outlined in Article IV.
    7. like notice will also be provided to the Complainant.
  5. Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in Student Code proceedings.
  6. The determination of whether or not a violation of the Student Conduct Code occurred will be made on the basis of whether it is more likely than not that the Accused Student violated the Student Conduct Code. This is more formally referred to as the, “Preponderance of the Evidence Standard.”
  7. The Executive Dean of Student Services or designee will notify the Accused Student and the Complainant of the outcome of the hearing in writing within ten (10) business days of completion of the hearing.
  8. If an Accused Student, with notice, does not appear for the hearing, the information in support of the charges will be presented and considered even if the Accused Student is not present.
  9. A conduct violation that may not result in the sanction of suspension or expulsion will be resolved through an administrative hearing with the Executive Dean of Student Services, Student Discipline Administrator, or designee. During the administrative hearing the accused student will have an opportunity to respond to the charges and to present evidence or witnesses contesting the charges. The Executive Dean of Student Services, Student Discipline Administrator, or designee will determine if a violation occurred and will issue appropriate sanctions.
  10. An alleged violation of the Student Conduct Code in which the accused student contests responsibility and that may result in the sanction of suspension or expulsion will be resolved through a Student Conduct Board Hearing according to the following guidelines:
    1. Hearings will be conducted in private.
    2. The Student Conduct Committee chairperson and two members of the Student Conduct Committee will be appointed by the Executive Dean of Student Services to serve on the Student Conduct Board.
    3. The Complainant, Accused Student and their advisors, if any, will be allowed to attend the entire portion of the Student Conduct Board Hearing at which information is received (excluding deliberations). Admission of any other person to the Student Conduct Board Hearing will be at the discretion of the chairperson of the Student Conduct Board.
    4. In hearings involving more than one Accused Student, the Executive Dean of Student Services, in his or her discretion, may permit the Student Conduct Board Hearing(s) concerning each student to be conducted either separately or jointly.
    5. The Complainant and the Accused Student have the right to challenge any member of the Student Conduct Board on grounds of prejudice. This challenge, with the reasons for the challenge, must be submitted in writing to the Executive Dean of Student Services at least two (2) business days prior to the hearing. The Executive Dean of Student Services or designee will determine if the member will sit on that case. If the challenge is upheld, the Executive Dean of Student Services or designee will select another Student Conduct Committee member for the Student Conduct Board.
    6. The Complainant and the Accused Student have the right to be assisted by an advisor they choose, at their own expense. The Complainant and/or the Accused Student is responsible for presenting his or her own information, and therefore, advisors are not permitted to speak or to participate directly in any Student Conduct Board Hearing before a Student Conduct Board. The participants should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the Student Conduct Board Hearing because delays will not normally be allowed due to the scheduling conflicts of an advisor.
    7. The Complainant, the Accused Student, Student Discipline Administrator, and the Student Conduct Board may arrange for witnesses to present pertinent information to the Student Conduct Board. The College will try to arrange the attendance of possible witnesses who are members of the college community, if reasonably possible, and who are identified by the Complainant and/or Accused Student at least two (2) weekdays prior to the Student Conduct Board Hearing. Witnesses will provide information to and answer questions from the Student Conduct Board.
    8. Questions may be suggested by the Accused Student and/or Complainant to be answered by each other or by other witnesses. This will be conducted by the Student Conduct Board with such questions directed to the chairperson, rather than to the witness directly. This method is used to preserve the educational tone of the hearing and to avoid creation of an adversarial environment. Questions of whether potential information will be received will be resolved in the discretion of the chairperson of the Student Conduct Board.
    9. Pertinent records, exhibits, and written statements (including Student Impact Statements) may be accepted as information for consideration by a Student Conduct Board at the discretion of the chairperson.
    10. All procedural questions are subject to the final decision of the chairperson of the Student Conduct Board.
    11. After the portion of the Student Conduct Board Hearing concludes in which all pertinent information has been received, the Student Conduct Board will determine by majority vote whether the Accused Student has violated each section of the Student Code which the student is charged with violating.
    12. There will be a single verbatim record, such as a tape recording, of all Student Conduct Hearings before a Student Conduct Board (not including deliberations). Deliberations will not be recorded. The record will be the property of the college.
    13. The Student Conduct Board may accommodate concerns for the personal safety, well-being, and/or fears of confrontation of the Complainant, Accused Student, and/or other witness during the hearing by providing separate facilities, by using a visual screen, and/or by permitting participation by telephone, videophone, closed circuit television, video conferencing, videotape, audio tape, written statement, or other means, where and as determined in the sole judgment of the Executive Dean of Student Services or designee to be appropriate.

 

B.        Sanctions

  1. The following sanctions may be imposed upon any student found to have violated the Student Conduct Code:
    1. Warning – a notice in writing to the student that the student is violating or has violated institutional regulations.
    2. Probation – a written reprimand for violation of specified regulations. Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the student is found to violate any institutional regulation(s) during the probationary period.
    3. Loss of Privileges – denial of specified privileges for a designated period of time.
    4. Fines–previously established and published fines may be imposed.
    5. Restitution – compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.
    6. Discretionary Sanctions – work assignments, essays, service to the college, or other related discretionary assignments.
    7. Deferred Suspension – A serious and final notification that any violation of College policy may result in the immediate suspension of the student from the College for a specified period of time after which the student would be eligible to return. Conditions for readmission may be specified prior to the student being eligible to return.
    8. Suspension – separation of the student from the college for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
    9. Expulsion – permanent separation of the student from the college.
    10. Revocation of Admission and/or Degree – admission to or a degree awarded from the college may be revoked for fraud, misrepresentation, or other violation of college standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.
    11. Withholding Degree – The College may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Conduct Code, including the completion of all sanctions imposed, if any.
    12. Delayed Registration – A student may be required to delay his/her course registration until a complainant or any other student(s) involved in a conduct matter has completed course registration. Delayed registration is for a specified number of terms or may be required until the complainant or other involved student(s) graduate.
  2. More than one of the sanctions listed above may be imposed for any single violation.
  3. Other than college expulsion or revocation or withholding of a degree, disciplinary sanctions will not be made part of the student’s permanent academic record but will become part of the student’s disciplinary record.
  4. In situations involving both an Accused Student(s) (or group or organization) and a student(s) claiming to be the victim of another student’s conduct, the records of the process and of the sanctions imposed, if any, will be considered to be the education records of both the Accused Student(s) and the student(s) claiming to be the victim because the educational career and chances of success in the academic community of each may be impacted.
  5. The following sanctions may be imposed upon groups or organizations:
    1. Those sanctions listed above in article IV(B)(1)(a)–(k).
    2. Loss of selected rights and privileges for a specified period of time.
    3. Deactivation-loss of all privileges, including college recognition, for a specified period of time.
  6. In each case in which a Student Conduct Board or Student Discipline Administrator determines that a student and/or group or organization has violated the Student Code, the sanction(s) will be determined and imposed by the Executive Dean of Student Services or Student Discipline Administrator with the exception of cases involving sexual misconduct, in which case the Sexual Misconduct Board or chair will determine the sanctions as prescribed in the Sexual Misconduct policy.

 

C.        Interim Suspension

In certain circumstances, the Student Discipline Administrator or designee, may impose an interim suspension prior to the disposition of a student conduct hearing.

  1. Interim suspension may be imposed only:
    1. to ensure the safety and well-being of members of the college community or preservation of college property;
    2. to ensure the student’s own physical or emotional safety and well-being; or
    3. if the student poses an ongoing threat of disruption of, or interference with, the normal operations of the college
  2. During the interim suspension, a student will be denied access to the campus (including classes) and/or all other college activities or privileges for which the student might otherwise be eligible, as the Executive Dean of Students or designee may determine to be appropriate.
  3. The interim suspension does not replace the regular process, which will proceed on the normal schedule, up to and through an Administrative or Student Conduct Board proceeding, if required. However, the student should be notified in writing of this action and the reasons for the suspension. The notice should include the time, date, and place of a subsequent hearing at which the student may show cause why his or her continued presence on the campus does not constitute a threat and at which they may contest whether a campus rule was violated.


D.        Appeals

  1. The decision of a Student Discipline Administrator or Student Conduct Board including sanctions imposed may be appealed by the Accused Student(s) or Complainant(s) to the Executive Dean of Student Services or designee within five (5) business days of the decision. Such appeals will be in writing and will be delivered to the Executive Dean of Student Services or his or her designee. The Executive Dean or designee will determine if the decision and/or sanctions imposed will be stayed pending the outcome of the appellate decision.
  2. Except as required to explain the basis of new information, an appeal will be limited to a review of the verbatim record of the student conduct hearing and supporting documents for one or more of the following purposes:
    1. To determine whether the Student Conduct Board Hearing was conducted fairly in light of the charges and information presented, and in conformity with prescribed procedures. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.
    2. To determine whether the sanction(s) imposed were appropriate for the violation of the Student Conduct Code which the student was found to have committed.
    3. To consider new information, sufficient to alter a decision or other relevant facts not brought out in the original hearing, because such information and/or facts were not known to the person appealing at the time of the original hearing.
  3. The Executive Dean of Student Services may affirm, reverse, or modify the decision regarding the violation and/or sanctions imposed. The appeal decision of the Executive Dean is the final decision of the college, and no further appeals are permitted under this policy.
  4. All parties will be informed of whether the grounds for an appeal are accepted and the results of the appeal decision.

Article V: Composition of Student Conduct Committee

The Student Conduct Committee is appointed by the Executive Dean of Student Services and is composed of three (3) staff members nominated by the Director of Human Resources, three (3) faculty members nominated by the Vice President for Academic Affairs, and one (1) faculty/staff chairperson appointed by the Executive Dean of Student Services. The Executive Dean, Student Discipline Administrator or designee will preside over all meetings of the Student Conduct Committee.

 

Article VI: Training

The Student Discipline Administrator or designee will conduct annual training with persons involved in the administration of the student conduct system. This includes, but is not limited to, the Student Conduct Committee members and other Student Conduct Administrators. Training will be conducted in a manner that is consistent with provisions of the student conduct code.

 

Article VII: Interpretation and Revision

  1. Any question of interpretation or application of the Student Conduct Code will be referred to the Executive Dean of Student Services or designee for final determination.
  2. The Student Conduct Code will be reviewed every three years under the direction of the Executive Dean of Student Services.

Student Grievance Procedure for Discriminatory Practices

The following grievance procedure is for students, applicants for employment and employees of Indian Hills Community College. This grievance procedure is also intended to coincide with the current employee grievance procedure and the Americans with Disabilities Act of 1990.

LEVEL 1 - A person with a grievance of discrimination on the basis of age, race, creed, color, gender, sexual orientation, gender identity, marital status, national origin, religion or disability may first discuss it with their instructor, counselor, immediate supervisor, administrator or the person most directly involved in order to resolve it informally.

LEVEL 2 - If the grievance is not resolved at Level 1 and the grievant wishes to pursue the case they may formalize it by filing a complaint in writing within three school days to the next level of supervision with a copy going to the Dean of Students (students) or Dean of Human Resources (employees/applicants). At this time a meeting will be arranged between the grievant, the appropriate dean and any representatives of the college involved. This formal meeting must take place within 15 school days after the written grievance has been received by the office of the appropriate dean. One additional meeting may be needed to resolve the matter. A final written decision will be supplied to the grievant by the appropriate dean or the second level supervisor within 30 school days after the receipt of the original written complaint. Should the grievance not be resolved at Level 2, the grievant may proceed to Level 3.

LEVEL 3 - At Level 3, the grievant will present a written appeal to the college president within 10 school days after the grievant has received the report from the appropriate dean. The grievant may also request a personal meeting with the president or his/her designee. A decision will be rendered by the president or his/her designee within 10 school days after receipt of the written appeal. This procedure in no way denies the right of the grievant to file a formal complaint with the Iowa Civil Rights Commission, the Federal Office of Civil Rights or the Equal Opportunity Commission for Mediation or Rectification of Civil Rights Grievances or to seek private counsel for complaints alleging discrimination. No person filing a grievance will be subjected to coercion or retaliation for filing a grievance.

Grievance & Appeals Procedures

Student Appeals Process

  1. A student shall first try to resolve his/her difference with the person against whom he/she has a complaint.
  2. If the difference is not resolved, the student shall take his/her concern to the coordinator or instructor of the appropriate course.
  3. If this does not resolve the problem, the student shall meet with the appropriate dean. In the event the situation involves a violation of the standards of student conduct as outlined in the Policy for Student Conduct Suspension and Dismissal in the program student handbook, a written statement shall be prepared notifying the student of the alleged violation and intended action.
  4. If the problem is not resolved, the student shall have three (3) days to request a hearing with the Dean of Students. The Dean of Students will hold a hearing within three (3) days of the request and receive all evidence by listening to the testimony of the student and other relevant witnesses and considering any relevant documents. Within two (2) days of the hearing, the Dean of Students will issue a decision.

Student Grievance Procedure for Discriminatory Practices

The following grievance procedure is for students, applicants for employment, and employees of Indian Hills Community College. This grievance procedure is also intended to coincide with the current employee grievance procedure and the Americans with Disabilities Act of 1990.

LEVEL 1 - A person with a grievance of discrimination on the basis of age, race, creed, color, gender, sexual orientation, gender identity, marital status, national origin, religion or disability may first discuss it with their instructor, counselor, immediate supervisor, administrator or the person most directly involved in order to resolve it informally.

LEVEL 2 - If the grievance is not resolved at Level 1 and the grievant wishes to pursue the case they may formalize it by filing a complaint in writing within three school days to the next level of supervision with a copy going to the Dean of Students (students) or Dean of Human Resources (employees/applicants). At this time a meeting will be arranged between the grievant, the appropriate dean and any representatives of the college involved. This formal meeting must take place within 15 school days after the written grievance has been received by the office of the appropriate dean. One additional meeting may be needed to resolve the matter. A final written decision will be supplied to the grievant by the appropriate dean or the second level supervisor within 30 school days after the receipt of the original written complaint. Should the grievance not be resolved at Level 2, the grievant may proceed to Level 3.

LEVEL 3 - At Level 3, the grievant will present a written appeal to the college president within 10 school days after the grievant has received the report from the appropriate dean. The grievant may also request a personal meeting with the president or his/her designee. A decision will be rendered by the president or his/her designee within 10 school days after receipt of the written appeal.

This procedure in no way denies the right of the grievant to file a formal complaint with the Iowa Civil Rights Commission, the Federal Office of Civil Rights or the Equal Opportunity Commission for Mediation or Rectification of Civil Rights Grievances, or to seek private counsel for complaints alleging discrimination. No person filing a grievance will be subjected to coercion or retaliation for filing a grievance.

RISE

RISE stands for Raising Individual Student Expectations. It is a support program designed for secondary students who have been receiving special education services while in high school. Continued educational support and instructional services provide students an opportunity to develop career- or occupationally-specific skills. Student conduct rules are structured to provide respect and protection to the rights and welfare of all students. While RISE students must adhere to the IHCC Code of Conduct, the IEP team may make the final decision about suspension and dismissal without meeting with the IHCC Student Discipline Administrator. Participation in this program may lead to a variety of outcomes including completing an instructional program to earn a certificate, diploma or an Associate of Arts, Associate of Science or Associate of Applied Science degree.

Civil Rights

Indian Hills Community College is in compliance with all federal regulations pertaining to post-secondary institutions. Indian Hills Community College declares and reaffirms to its students, employees, and the public that it is firmly committed to a policy of recruitment, employment, and promotion in all job classifications and for all educational programs without regard to color, sex, sexual orientation, gender identity, marital status, religion or genetic information. Indian Hills Community College’s policy is in compliance with Section 504 of the Rehabilitation Act of 1973, as amended: No qualified individual with a disability shall, solely by reason of disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. As evidence of compliance, the following documents are available upon request:

  • the affidavit certifying compliance with the Civil Rights Act of 1964;
  • a detailed policy and procedure for compliance with the Family Educational Rights and Privacy Act of 1974; and
  • an affirmative action plan in compliance with state and federal codes relating to civil rights and equal employment.

Title IX

Title IX of the Education Amendments of 1972, and its implementing regulation at 34 C.F.R. Part 106:
No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.”

Indian Hills Community College is dedicated to providing a learning, living, and working environment that is free from sexual assault and sex discrimination. We are committed to ensuring a safe campus climate for all of our students and the entire College community. We promote fundamental rights, advance individual and institutional integrity, and uphold the vital aims of Title IX.

Pregnant and Parenting Students

Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681 et seq., is a Federal civil rights law that prohibits discrimination on the basis of sex—including pregnancy and parental status—in educational programs and activities.

All public and private schools, school districts, colleges, and universities receiving any Federal funds (“schools”) must comply with Title IX.*

Here are some things you should know about your rights:

Classes and School Activities – your school MUST:

  • Allow you to continue participating in classes and extracurricular activities even though you are pregnant. This means that you can still participate in advanced placement and honors classes, school clubs, sports, honor societies, student leadership opportunities, and other activities, like after-school programs operated at the school.
    • Allow you to choose whether you want to participate in special instructional programs or classes for pregnant students. You can participate if you want to, but your school cannot pressure you to do so. The alternative program must provide the same types of academic, extracurricular and enrichment opportunities as your school’s regular program.
  • Allow you to participate in classes and extracurricular activities even though you are pregnant and not require you to submit a doctor’s note unless your school requires a doctor’s note from all students who have a physical or emotional condition requiring treatment by a doctor. Your school also must not require a doctor’s note from you after you have been hospitalized for childbirth unless it requires a doctor’s note from all students who have been hospitalized for other conditions.
  • Provide you with reasonable adjustments, like a larger desk, elevator access, or allowing you to make frequent trips to the restroom, when necessary because of your pregnancy.

Excused Absences and Medical Leave – your school MUST:

  • Excuse absences due to pregnancy or childbirth for as long as your doctor says it is necessary.
  • Allow you to return to the same academic and extracurricular status as before your medical leave began, which should include giving you the opportunity to make up any work missed while you were out.
  • Ensure that teachers understand the Title IX requirements related to excused absences/medical leave. Your teacher may not refuse to allow you to submit work after a deadline you missed because of pregnancy or childbirth. If your teacher’s grading is based in part on class participation or attendance and you missed class because of pregnancy or childbirth, you should be allowed to make up the participation or attendance credits you didn’t have the chance to earn.
  • Provide pregnant students with the same special services it provides to students with temporary medical conditions. This includes homebound instruction/at-home tutoring/independent study.

Harassment – your school MUST:

  • Protect you from harassment based on sex, including harassment because of pregnancy or related conditions. Comments that could constitute prohibited harassment include making sexual comments or jokes about your pregnancy, calling you sexually charged names, spreading rumors about your sexual activity, and making sexual propositions or gestures, if the comments are sufficiently serious that it interferes with your ability to benefit from or participate in your school’s program.

Helpful Tips for Pregnant and Parenting Students:

  • Ask your school for help—meet with your school’s Title IX Coordinator or counselor regarding what your school can do to support you in continuing your education. Click here for Title IX contact information.
  • Keep notes about your pregnancy-related absences, any instances of harassment and your interactions with school officials about your pregnancy, and immediately report problems to your school’s Title IX Coordinator, counselor, or other staff. 
  • If you feel your school is discriminating against you because you are pregnant or parenting you may file a complaint:
    • Using your school’s internal Title IX grievance procedures. Click here for more information about the Student Code of Conduct and making a complaint.
  • Contact OCR if you have any questions. We are here to help make sure all students, including pregnant and parenting students, have equal educational opportunities!

If you want to learn more about your rights, or if you believe that a school district, college, or university is violating Federal law, you may contact the U.S. Department of Education, Office for Civil Rights, at (800) 421-3481 or ocr@ed.gov. If you wish to fill out a complaint form online, you may do so at: http://www.ed.gov/ocr/complaintintro.html.

Supporting Transgender Students

Schools are increasingly being called upon to include and support transgender students. Recognizing that this can seem daunting or overwhelming, we have put together a brief synopsis of the guidance from the Departments of Education and Justice below.  If you have any additional questions or concerns, please don’t hesitate to reach out to our Title IX staff. 

Terminology

  • Gender Identity: an individual’s internal sense of gender; it may be different from or the same as the person’s sex assigned at birth.
  • Sex assigned at birth: the sex designation recorded on an infant’s birth certificate.
  • Transgender: an individual whose gender identity is different from the sex they were assigned at birth.
    • A transgender male was assigned as female at birth but identifies as male.
    • A transgender female was assigned as male at birth but identifies as female.
  • Gender transition: the process in which transgender individuals begin asserting the sex that corresponds with their gender identity instead of the sex assigned at birth. Individuals begin to live and identify as the sex consistent with their gender identity and may dress differently, adopt a new name, and/or use pronouns consistent with their gender identity. The gender transition may happen at any stage in their lives and can happen swiftly or over a long period of time.

Safe and Nondiscriminatory Environment

  • If a student is being targeted or harassed based on their gender identity, transgender status, or gender transition, it falls under Title IX and must be handled accordingly.

Identification Documents, Names/Pronouns, and Education Records

  • FERPA requirements apply to a student’s transgender status, birth name, sex assigned at birth, etc. Records can be kept regarding this information, but the records must remain private. Disclosure violates FERPA and Title IX.
  • Education records must be updated to reflect a person’s gender identity and name when requested.
  • Students must be addressed using the names and pronouns that are consistent with their gender identities.

Sex-Segregated Activities and Facilities

  • When housing, restrooms, locker rooms, etc. are sex-specific, transgender students must have access to the facility or activity that matches their gender identities.
  • The rules concerning athletics is slightly more complex. The NCAA has guidelines that are generally accepted; the NCAA guidelines can be found at http://www.ncaapublications.com/productdownloads/11INCL.pdf

Also, under “Safe and Healthy Environment” please make the following changes to the “Sexual Misconduct Policy”, change the title to “Gender-Based and Sexual Misconduct Policy”  Content changes to the policy are below:

I.  Statement of Purpose and Values

Indian Hills Community College is dedicated to providing a learning, living, and working environment that is free from sexual assault and sex discrimination. We are committed to ensuring a safe campus climate for all of our students and the entire College community. We promote fundamental rights, advance individual and institutional integrity, and uphold the vital aims of Title IX.

Indian Hills Community College prohibits sexual and gender-based misconduct in any form, including sexual assault, sexual harassment, sexual exploitation, stalking, intimate partner violence (domestic violence and dating violence), and retaliation, all as defined in Section VI of this policy. The College will respond to reports of sexual and gender-based misconduct in accordance with This Policy.

This policy encompasses any unwelcome behavior of a sexual nature that is committed without consent, including by force, intimidation, coercion, or manipulation.  Sexual misconduct can be committed by a person of any gender, and it can occur between people of the same or different gender.

II. Notice of Non-Discrimination

It is the policy of Indian Hills Community College to provide equal educational and employment opportunities and not to illegally discriminate on the basis of age, race, creed, color, sex, sexual orientation, gender identity, marital status, national origin, religion, genetic information or disability in its educational programs, activities or its employment and personnel policies as required by the following state and federal laws:

Iowa Code sections 216.9 and 256.10(2), Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX Educational Amendments, 20 U.S. C §§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

It is the further policy of Indian Hills Community College that no retaliatory action shall be taken against any person exercising their rights as an employee or student, irrespective of the outcome of any procedure instituted hereunder.

III. Policy Scope

a.     Jurisdiction – Who this policy covers

This policy applies to all Indian Hills Community College students, and in particular, students who fit either of the following descriptions:

  1. Are victims of any form of sexual misconduct, by any other person (student, employee, or others outside the College community).
  2. Are accused of engaging in behavior prohibited by this Policy.

Any person may file a complaint alleging sexual misconduct against a student. However, with respect to any complaint that is 1) by a person who is not a member of the College community, and 2) relating to non-College conduct, the College reserves the right to determine, in its sole discretion, whether the conduct described in the complaint bears a sufficient nexus to the educational program or employment relationship of an Indian Hills student/employee or constitutes a sufficient risk to the College community to proceed under this Policy.

b. Geographic location

This Policy applies to any allegation of sexual misconduct against an Indian Hills student, regardless of where the alleged sexual misconduct occurred.

According to the Dear Colleague Letter from April 3, 2011, the United States Department of Education; Indian Hills Community College has an obligation to respond to student-on-student sexual harassment that initially occurred off school grounds, outside a school’s education program or activity. If a student files a complaint with the school, regardless of where the conduct occurred, the school must process the complaint in accordance with its established procedures.  Because students often experience the continuing effects of off-campus sexual harassment in the educational setting, Indian Hills Community College will consider the effects of the off-campus conduct when evaluating whether there is a hostile environment on campus.

c.  Amnesty for Investigation Participants

The College encourages students to report incidences of sexual and gender-based misconduct and to participate in good faith in an investigation into an incident of misconduct and will not pursue disciplinary action against those students for improper use of alcohol or other drugs

  • Time Frames for Reporting and Response

The College strongly encourages prompt reporting of complaints and information. While there is no time limit in invoking this Policy in responding to complaints of alleged sexual misconduct, a complaint should be submitted as soon as possible after the event takes place.

Individuals are encouraged to report sexual misconduct immediately in order to maximize the College’s ability to respond promptly and equitably. The College does not, however, limit the time frame for reporting. The College will not be able to pursue disciplinary action against an individual who is no longer affiliated with the College. Under those circumstances, the College will still conduct a Title IX review and offer resources to complainants.

In all cases, the College will conduct a prompt and equitable investigation of allegations of sexual misconduct. Generally, the College will attempt to complete the process within 60 days. However, the time frames set forth in these procedures are meant to provide guidance, and the College may alter or extend time frames, with notice to the parties, as appropriate. The time it takes to complete the resolution of a sexual misconduct complaint may vary based on the complexity of the investigation and the severity and extent of the alleged conduct, as well as on whether there is a parallel criminal investigation, or if school breaks occur during the process. However, the College would not halt or suspend a case because of an ongoing criminal investigation.

IV. Privacy and Confidentiality

Indian Hills Community College is committed to creating an environment that encourages students to come forward if they have experienced any form of sexual or gender-based misconduct. The College will work to safeguard the identities and privacy of students who seek help or who report sexual or gender-based misconduct. However, it is important that students understand the limits of confidentiality of individuals whom students may contact for assistance. Different individuals, depending on their positions, have different obligations regarding confidentiality.

Under Iowa law, communications with some individuals are confidential. Students who want to maintain confidentiality should always confirm whether confidentiality applies to the communication before they make the communication. Generally, confidentiality applies when a student seeks services from the following persons:

  • Trained and statutorily certified victim’s advocate See Section V. Confidential Advocacy and Support.
  • Licensed Psychological counselor (including counselors at Student Health and Wellness)
  • Licensed Health care provider (including medical professionals at Student Health and Wellness)
  • Personal attorney representing the victim
  • Religious/spiritual counselor

Any other College employee cannot guarantee complete confidentiality. However, information is disclosed only to select officials who have an essential need to know in order to carry out their job responsibilities. As is the case with any educational institution, the College must balance the needs of the individual student with its obligation to protect the safety and well-being of the community at large. Therefore, depending on the seriousness of the alleged incident, further action may be necessary, including a timely warning notice. The notice, would not contain any information identifying the student who brought the complaint.

As required by law, all information received by any Indian Hills Community College employee of sexual misconduct are tabulated for statistical purposes without personally identifying information in annual IHCC-published reports.

In order to protect the confidentiality of victims and other necessary parties, Indian Hills Community College will:

  • Complete publicly available recordkeeping, including Clery Act reporting and disclosures, without the inclusion of personally identifying information about the victim.
  • Maintain as confidential any accommodations or protective measures provided to the victim, to the extent that maintaining such confidentiality would not impair the ability of Indian Hills Community College to provide the accommodations or protective measures.

V.  Confidential Advocacy and Support

a.  Crisis Intervention Services

(641) 673-0336
24 Hour Crisis Line: (800) 270-1620
www.stopdvsa.org

Locations and counties served:

  • Office:
    500 High Ave. West
    Oskaloosa, IA 52577
  • Ottumwa Campus (Trustee Hall)
  • Centerville Campus (Opposite Room 17)
  • Counties served: Appanoose, Davis, Jasper, Mahaska, Marion, Monroe, Lucas, Keokuk, Poweshiek, Wapello, and Wayne

Crisis Intervention Services provides trained advocates to assist victims of sexual assault. Advocates can assist students with medical and legal advocacy, counseling, and case management. Advocates can speak with students confidentially. Any communication with a Crisis Intervention Services advocate is legally protected under Iowa Code Section 915.20, which allows for confidential communications that cannot be disclosed without a student’s permission.

  • Crisis Center & Women’s Shelter
    (641) 683-1750
    24 Hour Crisis Line: (800) 464-8340
    ottumwacrisiscenter.org

Counties Served:

  • Appanoose, Davis, Jasper, Jefferson, Keokuk, Lucas, Mahaska, Marion, Monroe, Poweshiek, Wapello, and Wayne

The Crisis Center & Women’s Shelter offers support services for victims of intimate partner violence. Services include safety planning; legal advocacy; counseling and support groups; medical advocacy; language services; and assistance finding housing, food, and other resources. Any communication with a Crisis Center & Women’s Shelter advocate is legally protected under Iowa Code Section 915.20, which allows for confidential communications that cannot be disclosed without a student’s permission.

c.     Indian Hills Counseling Services

Ottumwa Campus
Student Health and Wellness Center
Trustee Hall, First Floor
(641) 683-5336
www.indianhills.edu/behavioralhealth

Students can meet with a counselor during business hours, Monday-Thursday. Services are free and confidential.

After Hour’s Emergency: (641) 682-8772

In an emergency after hours, students may call the local crisis line to speak with a trained counselor, social worker, nurse, or psychologist. If it is preferred to see someone in person after hours, please go to the Emergency Room at the Ottumwa Regional Health Center or the Emergency Room at your local hospital.

VI. Immediate Actions

The Executive Dean of Student Services Office and Campus Security may take immediate interim actions to protect the safety of the college community, to enable students with complaints and witnesses to continue studies, and to ensure the integrity of an investigation. These actions may include, but are not limited to, the following:

  • Immediate Suspension of the accused student
  • Modifying class or work schedules, or housing arrangements
  • Addressing other academic concerns (e.g., assignments, grades, leaves of absence, withdrawal)
  • Safety planning
  • Education/training
  • Issuance of a no-contact directive if the College determines that continued contact between the student who has made a complaint, a student who has been accused of sexual misconduct, and/or a witness would be detrimental to the parties’ welfare. – for details, please contact the Executive Dean of Student Services, (641) 683-5159

The accommodations are available if requested and they are reasonably available, regardless of whether the victim chooses to report the crime to campus security or local law enforcement.

VII.  Prohibited Conduct

a. Sexual Harassment

Sexual harassment can include unwelcomed behavior (verbal, written, physical) that is directed at someone because of that person’s sex or gender and that meets either of the following criteria:

  • A college employee or agent explicitly or implicitly conditions an educational decision or benefit on submission to sexual conduct
    • Examples can include sexual favors for a better grade or more playing time; threatening (explicitly or implicitly) negative consequences if the student rejects sexual advances.

OR

  • The behavior creates a hostile, intimidating, or demeaning environment that is sufficiently severe, pervasive, or objectively offensive to substantially interfere with or deny participation in a student’s educational activities and benefits or employment opportunities.
  • Examples can include persistent efforts to develop a sexual relationship, bullying/cyberbullying of a sexual nature or for sexual purpose; unwelcome commentary about an individual’s body or sexual activities; unwanted sexual attention; repeated and unwelcome sexually-oriented teasing, joking, or flirting; verbal abuse of a sexual nature.
  • Behavior could be verbal, non-verbal (gestures, touching, etc.), written, or electronic.

Determination as to whether the alleged conduct constitutes sexual harassment should take into consideration all of the circumstances, including the context in which the alleged incidents occur.

b. Sexual Assault

Sexual Assault as defined by Indian Hills Community College: Sexual assault occurs when physical sexual contact or a sexual activity is engaged in without the consent of the other person or when the other person is unable to consent to the contact or activity due to incapacitation.

  • Any sexual penetration or sexual contact with another individual without consent.
  • Sexual contact includes intentional contact with the intimate parts of another person, causing another person to touch one’s intimate parts, or disrobing or exposure of another person without permission.
  • Intimate parts may include the breasts, genitals, buttocks, groin, mouth, or any other part of the body that is touched in a sexual manner.
  • Sexual contact also includes attempted sexual penetration.

c. Sexual Exploitation

Sexual exploitation involves taking sexual advantage of another person, even though the behavior might not constitute sexual assault. Examples can include, but are not limited to, the following:

  • Distribution or publication of sexual or intimate information about another person without consent;
  • Electronic recording, photographing, or transmitting sexual or intimate utterances, sounds, or images without knowledge and consent of all parties;
  • Engaging in indecent exposure
  • Sexual intimidation: An implied or actual threat to commit a sex act against another person, or behavior used to coerce participation in a sex act when no sex act actually occurs;
  • Voyeurism: A secretive observation of another’s sexual activity and/or secretive observation of another for personal sexual pleasure.

d. Stalking

The perpetrator (“stalker”) engages in a course of conduct directed at a specific person that would cause a reasonable person to feel fear. The perpetrator may engage in a wide range of behaviors, including, but not limited to, the following (repeatedly or in combination):

  • Contacting someone by phone, email, or other social media or communication technology, even after being told to stop;
  • Using social networking sites and other forums to harass, threaten, or release sensitive information about a person;
  • Using technology to locate, track, and/or follow another person without their knowledge and/or consent;
  • Following another person without that person’s permission;
  • Appearing at the workplace or residence of another person with no legitimate reason to be there;
  • Vandalizing a person’s property.

e. Intimate Partner Violence (Dating Violence & Domestic Violence)

Intimate partner violence includes any act of violence that occurs between individuals who are or have been involved in a sexual, dating, spousal, or other intimate relationship. Intimate partner violence may include and form of “Prohibited Conduct” under this policy, including the following:

  • The use of physical violence, coercion, threats, intimidation, isolation, stalking, or other forms of emotional, sexual, or economic abuse directed towards a partner in an intimate relationship.
  • Can be a single act or a pattern of behavior in relationships.

VIII. Related Definitions

a. Consent

Consent means words or clear, unambiguous actions that show a knowing and voluntary agreement to engage in mutually agreed-upon sexual contact or activity.

  • Consent is voluntary. It must be freely given without coercion, force, threats, or intimidation.
  • Consent is affirmative. Consent means positive cooperation in the act or expression of intent to engage in the act pursuant to an exercise of free will. Silence or the absence of resistance does not equate to consent.
  • Consent is clear. If confusion or uncertainty on the issue of consent arises anytime during the sexual interaction, the sexual contact or activity should cease.
  • Consent is revocable. A person can change their mind at any time during the sexual contact or activity.
  • Consent is ongoing. Consent to some form of sexual contact or activity does not imply consent to other forms of sexual contact or activity. Consent to sexual contact or a sexual activity on one occasion is not consent to engage in sexual contact or sexual activity on another occasion. A current or previous dating or sexual relationship, by itself, is not sufficient to constitute consent. Even in the context of a relationship

b. Incapacitation

The inability (temporarily or permanently) to give consent because the individual is mentally and/or physically helpless, asleep, unconscious, or unaware that sexual activity is occurring.

  • Being intoxicated by drugs or alcohol oneself does not diminish the responsibility to obtain consent from the other party.
  • The factors to be considered when determining whether consent was given include whether the accused knew, or whether a reasonable person should have known, that the complainant was incapacitated.

c. Retaliation

This Policy prohibits retaliation against a person who reports sexual misconduct, assists someone with a report of sexual misconduct, or participates in any manner in an investigation or resolution of a sexual misconduct report. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment or education.

d. Investigators

Investigators are individuals designated by the Executive Dean of Student Services to conduct investigations of alleged sexual and gender-based misconduct and to determine whether to grant a hearing.

e. Sexual and Gender-based Misconduct Board

Appointed by the Executive Dean of Student Services, the sexual and gender-based misconduct board is a group of faculty, staff, and administrators who are trained to hear complaints of sexual and gender-based misconduct.

f. Student

The term “student” includes all persons taking courses at Indian Hills Community College, either full-time or part-time, who are pursing either degree or non-degree programs, including continuing education and distance courses. Persons Persons who withdraw after allegedly violating the Student Code, who are not officially enrolled for a particular term but who have a continuing relationship with the College, or who have been notified of their acceptance for admission are also considered “students,” although not enrolled in this institution.

IX. Reporting

a. Emergency vs. Non-Emergency Reporting

In an emergency, students should always call 9-1-1. If the situation is not an emergency, students can report to campus security, local law enforcement, or both.

Because sexual and gender-based misconduct may constitute both a violation of a college policy and a criminal activity, the college encourages, but does not require, students to report concerns of sexual and gender-based misconduct to law enforcement as soon as possible after the incident. A student may proceed under this Policy whether or not the student elects to report to law enforcement as well.

Campus Security, Ottumwa
(641) 683-5300
Ottumwa Police Department
330 W 2nd St
Ottumwa, IA
(641) 683-0661

Centerville Police Department
1125 W Van Buren St
Centerville, IA
(641) 437-7100

b. Reporting Requirements

The College can take action only if the College is made aware of the behavior. Therefore, if a College employee becomes aware of a complaint or other violation of this Policy, the employee must bring the information to the Title IX Coordinator(s) or a Deputy Title IX Coordinator(s) so that concerns are heard and services can be offered to the affected students

c. Reporting to Indian Hills Community College

To seek assistance and support or to report misconduct in non-emergency situations students may contact any of the following:

Campus Security
(641) 683-5300
Executive Dean of Student Services
Main Campus, Trustee Hall
(641) 683-5152

Title IX Coordinator:

Deputy Title IX Coordinator:

  • Marcia Seddon, Psychology Faculty, Centerville Campus
    (641) 856-2143 ext. 2239, Marcia.Seddon@indianhills.edu
    (For complaints against students)

  X. Process for Responding to Reports of Sexual and Gender-Based Misconduct

a. Initial Meeting with the Complainant

Upon receipt of any report of sexual misconduct, the Executive Dean of Student Services or designee will first schedule a meeting with the reporter (referred to as “Complainant” for ease of reference, although a report does not necessarily have to result in a formal complaint) in order to provide the Complainant a general understanding of this Policy and to identify forms of support or immediate interventions available to the Complainant. The intake meeting may also involve a discussion of any accommodations that may be appropriate concerning the Complainant’s academic, employment, or housing arrangements.

If the Complainant would like assistance throughout any College investigation or adjudication process, the Executive Dean of Student Services office will make a student services staff member available to the Complainant. This staff member is not an “advocate” as that term is used in Section IV, nor is that staff person a representative who will speak on behalf of the Complainant in any investigatory or adjudication process. Rather, the staff member serves as a point of contact to answer questions and explain processes, to make sure the Complainant’s expressed needs are being addressed, and to join the Complainant in meetings if requested. (The Executive Dean also will provide the same resource to students accused of sexual misconduct.)

At the initial intake meeting with the Complainant, the Executive Dean or designee will seek to determine how the Complainant wishes to proceed. The Complainant may opt for: (1) formal resolution (see section XI, below); (2) informal resolution (see section XII, below); or (3) not proceeding (section XIII).

d. Notification of the Title IX Coordinator

The Executive Dean or designee will notify the Title IX Coordinator(s) and the deputy Title IX coordinator(s) of the report (even if the report does not proceed). This is to keep the Title IX Coordinator(s) apprised of any potential patterns of misconduct and/or the need for further training or other prevention measures.

XI. Formal Resolution

A Complainant may elect to pursue a formal resolution, which involves a hearing before the Sexual Misconduct Board. Such a hearing is also referred to as “formal resolution,” and is described more specifically in this section.

a. Investigation

When the Complainant indicates a desire to pursue formal resolution, the Executive Dean of Student Services will meet with the Complainant and prepare a written complaint. The Executive Dean will consult with the Title IX coordinator(s) and the deputy Title IX coordinators in appointing a person(s) to serve as investigator(s) of the complaint. The investigator(s) may be a College administrator or someone retained by the College, such as an attorney, mental health professional, or another person trained to conduct investigations of sexual misconduct. The investigators serve as neutral fact-finders, who during the course of the investigation, typically conduct interviews with the Complainant, the accused student(s) and each third-party witness; visit and take photographs at each relevant site; and where applicable, coordinate with law enforcement agencies to collect and preserve relevant evidence.

b. Investigative Report

After conducting the investigation, the investigator(s) will complete a report that includes, among other things:

  • Summaries of interviews with the complainant, the accused student and each third-party witness; photographs of relevant sites and related logs; electronic and forensic evidence; and a detailed written analysis of the events in question.
  • A recommendation on whether or not there should be a hearing, based on factors including whether there is a substantial dispute in the facts, the availability of witnesses and evidence, etc. The Title IX coordinator will make the ultimate decision on whether a hearing will be held.

The investigative report will be distributed, concurrently, to both of the parties and to the Executive Dean of Student Services and Title IX Coordinator(s). If a hearing is held, the Sexual Misconduct Board will also be provided with a copy of the report.

c. Determining Whether to Hold a Hearing

If the Title IX Coordinator decides, upon consideration of the investigator’s recommendation, to hold a hearing, notice of that determination will be delivered, concurrently, to the Executive Dean, the Complainant, and the accused student(s). A student whose request for a hearing is denied by the Title IX Coordinator may appeal that decision to the President or designee, whose decision will be final.

d. Complainant Changes Election to Informal Resolution or Accused Student Elects to Accept Responsibility

After reviewing the investigative report, the Complainant may decide to elect Informal Resolution instead of formal resolution, by making such a request to the Executive Dean of Student Services prior to the hearing date. At any point prior to the hearing, the accused student may elect to admit responsibility for the alleged sexual misconduct. In such cases, the Executive Dean of Student Services or designee will propose a resolution to the complaint and a sanction. If both the Complainant and the accused student agree to the proposed sanction, the complaint is resolved without a hearing and without any further rights of appeal by either party. If either the complainant or the accused student objects to the proposed sanction, a hearing before the Board will be convened for the sole purpose of determining a sanction, and in these cases, the decision of the Board may be appealed pursuant to XI(l), “Appeals,” below. For purposes of this sanction hearing, all of the other provisions of this Policy relating to the imposition of a sanction for Sexual Misconduct will apply.

e. Advisors

The Complainant and the Accused Student may have an advisor present to assist them during the pre-hearing, hearing, and appeal stages of the complaint process. The advisor may be an attorney chosen at the student’s expense. However, advisors are not permitted to speak or to participate directly in the process, including at any hearing before a Sexual Misconduct Board. Students should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the hearing because delays will not normally be allowed due to the scheduling conflicts of an advisor.

f. Notice of Hearing and Pre-Hearing Meetings

If a hearing is scheduled, the Executive Dean of Student Services will provide written notice to both parties pursuant to Article IV. A. 4 of the Student Conduct Code. In addition, the Executive Dean of Student Services or designee will schedule separate meetings with the Complainant and the accused student to review the hearing procedures and the complaint of sexual misconduct.

g. Hearing Procedures

Unless otherwise stated in this Policy, the pre-hearing and hearing procedures will follow the rules and procedures described in Article IV of the Student Conduct Code.

h. Conduct of the Hearing

Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in these proceedings. During the hearing, the parties will be expected not to repeat undisputed details or non-material circumstances that would merely duplicate information contained in the investigative report or in other written materials. Only the Board Chair and Board members may question the parties and other witnesses directly. The parties may pose written questions to the Chair to be asked of the other party or other witnesses consistent with Article IV(A)(10)(i) of the Student Conduct Code. All procedural questions, including the decision to accept evidence and/or statements, will be made by the Chair, in his or her sole discretion.

In cases of sexual assault, measures may be taken to avoid contact during the hearing between the complainant and the alleged perpetrator (e.g., videoconferencing).

i. Standard of Proof

The determination of whether or not a violation of this Policy occurred will be made on the basis of whether it is more likely than not that the accused student violated this Policy. This standard is more formally referred to as the “preponderance of evidence” standard. In making its determination, the Board will carefully consider all of the evidence presented and follow the procedures stated in this Policy and the applicable sections of the Student Conduct Code in order to ensure as fair a hearing as possible for all parties.

j. Sanction

The Board is required to consider the suspension or expulsion (permanent suspension) of any student found responsible for sexual assault; however, the Board may impose any sanction that it finds to be fair and proportionate to the violation and in accordance with Article IV(B) of the Student Conduct Code.

k. Decision

The Board Chair will notify the Executive Dean of Student Services of the decision and any sanctions imposed in writing within five (5) business days of completion of the hearing. Within ten (10) business days of completion of the hearing, the Executive Dean of Student Services will notify the Complainant and accused student of the decision and any sanctions imposed.

l. Appeals

Within five business days of delivery of the written decision to them, the Complainant, accused student, or both, may appeal the Board’s decision and/or the sanction imposed to the President or designee. Such appeals will be in writing and will be delivered to the Executive Dean of Student Services or his or her designee. The President or designee will determine if the decision and/or sanctions imposed will be stayed pending the outcome of the appellate decision. Except as required to explain the basis of information, an appeal will be limited to a review of the verbatim record of the hearing and supporting documents for one or more of the following purposes:

  • Determine whether the Sexual Misconduct Board Hearing was conducted in substantial compliance with prescribed procedures. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results.
  • Determine whether substantial evidence supports the Board’s findings of fact.
  • Determine whether the sanction(s) imposed were appropriate for the violation of this Policy and/or the Student Conduct Code which the student was found to have committed.
  • Consider new, material information, which was not brought out in the original hearing, because such information was not known or was not available to the person appealing at the time of original hearing.

The President of the College or designee may affirm, reverse, or modify the decision regarding the violation and/or sanctions imposed. The appeal decision of the President or designee is the final decision of the College, and no further appeals are permitted under this Policy.

XI. Informal Resolution

A Complainant who does not wish to pursue formal resolution may request a less formal proceeding, known as “Informal Resolution.” Although less formal than formal resolution, Informal Resolution is an appropriate resolution process; it is not mediation.

a. Election of Informal Resolution

The College Title IX Coordinator will assess the severity of the alleged harassment and the potential risk of a hostile environment for others in the community to determine whether informal resolution may be appropriate.

b. Investigation

Upon determining that informal resolution is appropriate, and in instances when the Complainant makes such a request to the Executive Dean of Student Services, the Title IX Coordinator(s) will assign the informal resolution to an Investigator. The Investigator will consult further with the person initiating the request, inform the person who is the subject of the allegations, and gather additional relevant information as necessary from the parties and others, as indicated. The Title IX Coordinator(s) also may put in place any appropriate interim measures to protect the educational and work environment. The Title IX Coordinator(s) or the Investigator will attempt to aid the parties in finding a mutually acceptable resolution.

c. Advisors

The complainant and the accused student each may be assisted by an advisor throughout the Informal Resolution process. Advisors are assigned and subject to the same restrictions set forth for advisors in Formal Resolution.

d. Informal Resolution Where Accused Student Acknowledges Responsibility

If during the course of the Informal Resolution, the accused student elects to admit responsibility for the alleged sexual misconduct, the Investigator will propose a resolution to the complaint and a sanction. If both the complainant and the accused student agree to the proposed sanction, the complaint is resolved without a hearing and without any further rights of appeal by either party. If either the complainant or the accused student objects to the proposed sanction, a hearing before the Sexual Misconduct Board will be convened for the sole purpose of determining a sanction, and in these cases, the decision of the board is subject to appeal pursuant XI(l) “Appeals,” above. For purposes of this sanction hearing, all of the other provisions of this policy relating to the imposition of a sanction for Sexual Misconduct will apply.

e. Election of Formal Resolution

The college or the complainant may, at any time prior to the conclusion of the informal resolution, elect to end such proceedings and initiate formal resolution instead. In such cases, statements or disclosures made by the parties in the course of the informal resolution may be considered in the subsequent formal resolution.

f. Privacy of Informal Resolution

In order to promote honest, direct, communication, information disclosed during informal resolution must remain private while the informal resolution is pending, except where disclosure may be required by law or authorized in connection with duties on behalf of the College.

XIII. Complainant Does Not Wish to Pursue Resolution or Requests Confidentiality

If the Complainant does not wish to pursue formal or informal resolution and/or requests that his or her report remain confidential, the Executive Dean of Student Services or designee will inform the Complainant that the College’s ability to respond may be limited. The Executive Dean or designee may conduct a preliminary investigation into the alleged sexual misconduct and may weigh the Complainant’s request against the following factors:

  • The seriousness of the alleged sexual misconduct,
  • Whether there have been other complainants of sexual misconduct against the same accused student,
  • Accused student’s right to receive information about allegations, including the name of the complainant.

The Executive Dean of Student Services or designee will inform the Complainant if the College cannot ensure confidentiality. Even if the College cannot take disciplinary action against the accused student because the Complainant insists on confidentiality or that the complaint not be resolved, the College reserves the authority to undertake an appropriate inquiry, issue a “no contact” order, and/or take other reasonably necessary measures, including the Immediate Actions described in VI, above, to promote a safe learning environment for the complainant and/or the entire College community.

Contacts

Note: Each school must designate at least one employee to evaluate current policy practices to ensure an institutions’s compliance with Title IX, coordinate efforts to effectively and efficiently respond to complaints of sex discrimination, including complaints of sexual harassment, and ensure as much as possible that every IHCC student and employee has an equal education and employment opportunity.

College Title IX Coordinators

To seek assistance and support, or to report misconduct in non-emergency situations, contact the Campus Security, (641) 683-5300, or the Executive Dean of Student Services 38 Housing Office, Main Floor Trustee Hall, (641) 683-5152. Other reporting options include:

Contacting a Title IX Coordinator

Contacting a Deputy Title IX Coordinator:

Sexual and Gender-Based Misconduct Policy

 

I. Statement of Purpose and Values

Indian Hills Community College is dedicated to providing a learning, living, and working environment that is free from sexual assault and discrimination. We are committed to ensuring a safe campus climate for all of our students and the entire College community. We promote fundamental rights, advance individual and institutional integrity, and uphold the vital aims of Title IX.

Indian Hills Community College prohibits sexual and gender-based misconduct in any form, including sexual assault, sexual harassment, gender-based harassment, sexual exploitation, stalking, intimate partner violence (domestic violence and dating violence), and retaliation, all as defined in Section VII of This Policy. The College will respond to reports of sexual and gender-based misconduct in accordance with This Policy.

 

II. Notice of Non-Discrimination

It is the policy of Indian Hills Community College to provide equal educational and employment opportunities and not to illegally discriminate on the basis of age, race, creed, color, sex, sexual orientation, gender identity, marital status, national origin, religion, genetic information or disability in its educational programs, activities or its employment and personnel policies as required by the following state and federal laws:

Iowa Code § 216.9 and 256.10(2), Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX Educational Amendments, 20 U.S.C. §§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and the Americans with Disabilities Act (42 U.S.C. § 12101, et

seq.).

 

III. Policy Scope

a. Who This Policy covers

This Policy applies to all Indian Hills Community College students, all individuals employed by Indian Hills Community College, and all third-party vendors related to Indian Hills Community College. In particular, This Policy protects students, employees, and third-party vendors, regardless of sexual orientation or gender identity, who fit either of the following descriptions:

1. Are victims of any form of sexual or gender-based misconduct, by any other person (student, employee, or others outside the College community)

2. Are accused of engaging in behavior prohibited by This Policy

 

Any person may file a complaint alleging sexual or gender-based misconduct against a student or employee. However, with respect to any complaint that is 1) by a person who is not a member of the College community, and 2) relating to non-College conduct, the College reserves the right to determine, in its sole discretion, whether the conduct described in the complaint bears a sufficient nexus to the educational program or employment relationship of an Indian Hills student/employee or constitutes a sufficient risk to the College community to proceed under This Policy.

b. Geographic Location

This Policy is applicable to College community members (faculty, staff, and students) regardless of the geographic location or virtual location of the incident.

c. Conduct This Policy Covers

This Policy encompasses any unwelcome conduct of a sexual nature that is committed without consent, including by force, intimidation, coercion, or manipulation. Sexual and Gender-based misconduct can be committed by a person of any gender, and it can occur between people of the same or different gender. Conduct prohibited under This Policy is further defined in Section VII.

d. Amnesty for Investigation Participants

The College encourages all individuals to report incidents of sexual and gender-based misconduct and to participate in good faith in an investigation into an incident of misconduct. The College will not pursue disciplinary action against those individuals for improper use of alcohol or other drugs.

e. Retaliation

It is the policy of Indian Hills Community College that no retaliatory action shall be taken against any person exercising their rights as an employee or student, irrespective of the

 

 

outcome of any procedure instituted hereunder.

f. Time Frames for Reporting and Response

The College strongly encourages prompt reporting of complaints and information. While there is no time limit in invoking This Policy in responding to complaints of alleged sexual or gender-based misconduct, a complaint should be submitted as soon as possible after the event takes place.

Individuals are encouraged to report sexual and gender-based misconduct immediately in order to maximize the College’s ability to respond promptly and equitably. The College does not, however, limit the time frame for reporting. The College will not be able to pursue disciplinary action against an individual who is no longer affiliated with the College. Under those circumstances, the College will still conduct a Title IX review and offer resources to Complainants or reporting students.

In all cases, the College will conduct a prompt and equitable investigation of allegations of sexual and gender-based misconduct. Generally, the College will attempt to complete the process within 60 days. However, the time frames set forth in these procedures are meant to provide guidance, and the College may alter or extend time frames, with notice to the parties, as appropriate. The time it takes to complete the resolution of a sexual or gender-based misconduct complaint may vary based on the complexity of the investigation and the severity and extent of the alleged conduct, as well as on whether there is a parallel criminal investigation, or if school breaks occur during the process. However, the College would not halt or suspend a case because of an ongoing criminal investigation.

IV. Privacy and Confidentiality

Indian Hills Community College is committed to creating an environment that encourages individuals to come forward if they have experienced or witnessed any form of sexual or gender-based misconduct. The College will work to safeguard the identities and privacy of individuals who seek help or who report sexual or gender-based misconduct. However, it is important to understand the limits of confidentiality of individuals who may be contacted for assistance. Different individuals, depending on their positions, have different obligations regarding confidentiality.

a. Confidential Communications

Under Iowa law, communications with some individuals are confidential. If the individual reporting wants to maintain confidentiality, they should always confirm whether confidentiality applies to the communication before they make the communication. Generally, confidentiality applies when services are sought from the following persons:

● Trained and statutorily certified victim’s advocate (Eg. Crisis Intervention Services advocate or Crisis Center and Women’s Shelter advocate)

● Licensed Psychological counselor (including counselors at Student Health and Wellness)

● Licensed Health care provider (including medical professionals at Student Health

 

and Wellness)

● Personal attorney representing the victim

● Religious/spiritual counselor

 

The following organizations and offices can provide services to any individual who would like to speak with someone confidentially:

• Crisis Intervention Services

 

(641) 673-0336

24 Hour Crisis Line: (800) 270-1620

www.stopdvsa.org

Locations and counties served:

• Office:

 

500 High Ave. West

Oskaloosa, IA 52577

• Ottumwa Campus (Trustee Hall)

• Centerville Campus (Opposite Room 17)

• Counties served: Appanoose, Davis, Jasper, Mahaska, Marion, Monroe, Lucas, Keokuk, Poweshiek, Wapello, and Wayne

 

Crisis Intervention Services provides trained advocates to assist victims of sexual assault. Advocates can assist individuals with medical and legal advocacy, counseling, and case management. Advocates can speak with victims confidentially. Any communication with a Crisis Intervention Services advocate is legally protected under Iowa Code Section 915.20, which allows for confidential communications that cannot be disclosed without permission.

• Crisis Center & Women’s Shelter

 

(641) 683-1750

24 Hour Crisis Line: (800) 464-8340

ottumwacrisiscenter.org

Counties Served:

• Appanoose, Davis, Jasper, Jefferson, Keokuk, Lucas, Mahaska, Marion, Monroe, Poweshiek, Wapello, and Wayne

 

The Crisis Center & Women’s Shelter offers support services for victims of intimate partner violence. Services include safety planning; legal advocacy; counseling and support groups; medical advocacy; language services; and assistance finding housing, food, and other resources. Any communication with a Crisis Center & Women’s Shelter advocate is legally protected under Iowa Code Section 915.20, which allows for confidential communications that cannot be disclosed without a student’s permission.

• Indian Hills Student Health & Wellness Center

 

Ottumwa Campus

Trustee Hall, First Floor

(641) 683-5336

http://www.indianhills.edu/students/healthservices.html

 

Students can schedule an appointment with a nurse or counselor during office hours, Monday - Thursday. There may be a minimal fee for vaccinations, laboratory tests, etc.; behavioral health services are free.

After Hour’s Emergency: (641) 682-8772

In an emergency after hours, students may call the local crisis line to speak with a trained counselor, social worker, nurse, or psychologist. If it is preferred to see someone in person after hours, please go to the Emergency Room at the Ottumwa Regional Health Center or the Emergency Room at your local hospital.

For a complete list of campus, community, and national confidential advocacy and support services, including cultural specific resources, please see Section XIII.

b. Responsible Employees

College employees, except for medical and behavioral health professionals in Student Health & Wellness, are not confidential resources. They are considered “Responsible Employees” and are required to share knowledge of prohibited conduct under This Policy with a Title IX Coordinator, but they will not share information with any other faculty, staff, or student. In the event a Title IX Coordinator is made aware of an incident, the Title IX Coordinator will contact the student to inquire whether the student would like to make a complaint or receive information about resources.

c. Timely Warnings and Clery Compliance

As is the case with any educational institution, the College must balance the needs of the individual student with its obligation to protect the safety and well-being of the community at large. Therefore, depending on the seriousness of the alleged incident, further action may be necessary, including a timely warning notice. The notice would not contain any information identifying the student who brought the complaint.

As required by law, all information regarding sexual and gender-based misconduct that is received by any Indian Hills Community College employee is tabulated for statistical purposes, without personally identifying information, in annual IHCC-published reports (e.g. Annual Security & Fire Safety Report).

In order to protect the confidentiality of victims and other necessary parties, Indian Hills Community College will do the following:

● Complete publicly available recordkeeping, including Clery Act reporting and disclosures, without the inclusion of personally identifying information about the victim.

● Maintain as confidential any accommodations or protective measures provided to the victim, to the extent that maintaining such confidentiality would not impair the ability of Indian Hills Community College to provide the accommodations or protective measures.

 

 

V. Immediate Actions (Interim Measures)

Title IX Coordinators and Campus Security may take immediate interim actions to protect the safety of the college community, to enable individuals with complaints and witnesses to continue studies and employment, and to ensure the integrity of an investigation. These actions may include, but are not limited to, the following:

● Immediate suspension of the accused student or employee (also referred to as the “Respondent”)

● Modifying class schedules, work schedules, or housing arrangements

● Addressing other academic concerns (e.g., assignments, grades, leaves of absence, withdrawal)

● Safety planning

● Education/training

● Issuance of a no-contact directive if the College determines that continued contact between the individual who has made a complaint, an individual who has been accused of sexual or gender-based misconduct, and/or a witness would be detrimental to the parties’ welfare.

 

For details, please contact the Title IX Coordinator for students/Executive Dean of Student Services at (641) 683-5159 or the Title IX Coordinator for staff/Director of Human Resources (641) 683-5108.

The accommodations are available if requested and they are reasonably available, regardless of whether the victim chooses to report the crime to campus security, a Title IX Coordinator, or local law enforcement.

Students may seek accommodations, like those listed above, without reporting to a Title IX Coordinator or non-confidential College employee. A student and/or confidential advocate can contact IHCC Student Health & Wellness about the need for accommodations related to an incident of sexual or gender-based misconduct. Student Health & Wellness will coordinate with the Executive Dean of Student Services without identifying the reason a student needs accommodations.

VI. Medical Services

In case of emergencies, dial 9-1-1.

Victims of sexual violence or any unwanted touching should consider seeking medical advice for treatment of injuries, in case of exposure to sexually transmitted infections (STIs), for pregnancy concerns, and to preserve evidence of sexual assault so that options can be considered at a later time. A confidential advocate can accompany a victim to the hospital and throughout the reporting process. To request an advocate, please contact the Crisis Intervention Services 24-hour hotline at (800) 270-1620.

a. Sexual Assault Forensic Exams

DNA evidence can be collected from a victim’s body, clothing, and other personal

 

belongings. To have this evidence collected, the victim may choose to have a sexual assault forensic exam. The victim does not have to report the crime to have an exam, but the exam allows the victim to have evidence stored in case the individual chooses to report at a later time.

To learn more about what can be expected during a sexual assault forensic exam and locations that perform these exams, please visit https://www.rainn.org/articles/rape-kit.

b. On Campus Medical Services

Student Health & Wellness

Trustee Hall First Floor (641) 683-5336 Open Mon-Thurs 7:15 a.m. – 4:45 p.m. www.indianhills.edu/healthservices

c. Off Campus Medical Services

Ottumwa Regional Health Center

1001 Pennsylvania Ave

Ottumwa, IA 52501

(641) 684-2300

Mercy Medical Center – Centerville

One St. Joseph’s Drive

Centerville, IA 52544

(641) 437-4111

VII. Prohibited Conduct

The following section defines the conduct that is prohibited under This Policy. When an alleged incident of sexual or gender-based misconduct is being investigated by a Title IX Coordinator or Investigator, the Coordinator or Investigator will utilize the definitions in this section to determine whether it is more likely than not that This Policy was violated.

a. Gender-Based Harassment

Gender-based harassment is unwelcome conduct of a nonsexual nature based on an individual’s actual or perceived sex, including conduct based on gender identity, gender expression, and nonconformity with gender stereotypes.

b. Intimate Partner Violence (Dating Violence & Domestic Violence)

Intimate partner violence includes any act of violence that occurs between individuals who are or have been involved in a sexual, dating, spousal, or other intimate relationship. Intimate partner violence may include and form of “Prohibited Conduct” under This Policy,

including the following:

● The use of physical violence, coercion, threats, intimidation, isolation, stalking, or other forms of emotional, sexual, or economic abuse directed towards a partner in an intimate relationship.

● Can be a single act or a pattern of behavior in relationships.

 

c. Retaliation

Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment or education. This Policy prohibits retaliation against a person who reports sexual or gender-based misconduct, assists someone with a report of sexual or gender-based misconduct, or participates in any manner in an investigation or resolution of a sexual or gender-based misconduct report.

 

d. Sex-Based Harassment

“Sex-based harassment” includes sexual harassment and gender-based harassment.

 

 

e. Sexual Assault

Sexual assault occurs when physical sexual contact or a sexual activity is engaged in without the consent of the other person or when the other person is unable to consent to the contact or activity due to incapacitation.

● Any sexual penetration or sexual contact with another individual without consent.

● Sexual contact includes intentional contact with the intimate parts of another person, causing another person to touch one’s intimate parts, or disrobing or exposure of another person without permission.

● Intimate parts may include the breasts, genitals, buttocks, groin, mouth, or any other part of the body that is touched in a sexual manner.

● Sexual contact also includes attempted sexual penetration.

 

f. Sexual Exploitation

Sexual exploitation involves taking sexual advantage of another person, even though the behavior might not constitute sexual assault. Examples can include, but are not limited to, the following:

● Distribution or publication of sexual or intimate information; including video, audio, or photographs; of or about another person without consent;

● Recording images or audio of another person’s sexual activity or intimate body parts without that person’s consent

● Transmitting sexual or intimate utterances, sounds, or images without knowledge and consent of all parties;

● Engaging in indecent exposure;

● Sexual intimidation: An implied or actual threat to commit a sex act against another person, or behavior used to coerce participation in a sex act when no sex act actually occurs;

● Viewing another person’s sexual activity, intimate body parts, or nakedness in a place where that person would have a reasonable expectation of privacy, without that person’s consent and for the purpose of arousing or gratifying sexual desire.

 

g. Sexual Harassment

Sexual harassment is unwelcome conduct of a sexual nature, including but not limited to unwelcome sexual advances; requests for sexual favors; or other verbal or nonverbal conduct of a sexual nature, including rape, sexual assault, and sexual exploitation. In addition, depending on the facts, intimate partner violence and stalking may also be forms of sexual harassment.

 

h. Stalking

An individual engages in a course of conduct directed at a specific person that would cause a reasonable person to feel fear. The individual may engage in a wide range of behaviors, including, but not limited to, the following (repeatedly or in combination):

● Contacting someone by phone, email, or other social media or communication technology, even after being told to stop;

● Using social networking sites and other forums to harass, threaten, or release sensitive information about a person;

● Using technology to locate, track, and/or follow another person without their knowledge and/or consent;

● Following another person without that person’s permission;

● Appearing at the workplace or residence of another person with no legitimate reason to be there;

● Vandalizing a person’s property.

 

VIII. Related Definitions

The definitions in this section clarify terms used throughout the Sexual and Gender-Based Misconduct Policy.

a. Complainant

The Complainant is the person who has allegedly been subject to sexual or gender-based misconduct and for whom a formal or informal complaint has been made with the College. The Complainant may or may not be the person who initially reported an incident to a Title IX Coordinator or Responsible Employee.

b. Consent

Consent means words or clear, unambiguous actions that show a knowing and voluntary agreement to engage in mutually agreed-upon sexual contact or activity.

● Consent is voluntary. It must be freely given without coercion, force, threats, or intimidation.

● Consent is affirmative. Consent means positive cooperation in the act or expression of intent to engage in the act pursuant to an exercise of free will. Silence or the absence of resistance does not equate to consent.

● Consent is clear. If confusion or uncertainty on the issue of consent arises anytime during the sexual interaction, the sexual contact or activity should cease.

● Consent is revocable. A person can change their mind at any time during the sexual contact or activity.

● Consent is ongoing. Consent to some form of sexual contact or activity does not imply consent to other forms of sexual contact or activity. Consent to sexual contact or a sexual activity on one occasion is not consent to engage in sexual contact or sexual activity on another occasion. A current or previous dating or sexual relationship, by itself, is not sufficient to constitute consent, even in the context of a relationship.

c. Hostile Environment

A hostile environment exists when sex-based harassment is sufficiently serious to deny or limit an individual’s ability to participate in or benefit from the College’s programs or activities.

A hostile environment can be created by anyone involved in a College’s program or activity (e.g., administrators, instructors, students, third-party vendors, and campus visitors).

In determining whether sex-based harassment has created a hostile environment, the College considers the totality of the circumstances. Therefore, it will be necessary, but not enough, that the conduct was unwelcome to the individual who was harassed. The College will also need to find that a “reasonable person” would have perceived the conduct as undesirable or offensive in order for the conduct to create or contribute to a hostile environment.

To determine whether a hostile environment exists for an individual, the College considers a variety of factors related to the severity, persistence, or pervasiveness of the sex-based harassment, including the following: (1) the type, frequency, and duration of the conduct; (2) the identity and relationships of persons involved; (3) the number of individuals involved; (4) the location of the conduct and the context in which it occurred; and, (5) the degree to which the conduct affect one or more individual’s education or work environment.

The more severe the sex-based harassment, the less need there is to show a repetitive series of incidents to find a hostile environment. Likewise, a series of incidents may be sufficient, even if the sex-based harassment is not particularly severe.

d. Incapacitation

The inability (temporarily or permanently) to give consent because the individual is mentally and/or physically helpless, asleep, unconscious, or unaware that sexual activity is occurring.

1. Being intoxicated by drugs or alcohol oneself does not diminish the responsibility to obtain consent from the other party.

2. The factors to be considered when determining whether consent was given include whether the accused knew, or whether a reasonable person should have known, that the Complainant was incapacitated.

e. Interim Measures

Reasonable steps that the College may take to protect the parties while a sexual or gender-based misconduct investigation is pending. Also referred to as “immediate actions” in This Policy.

f. Investigators

Investigators are trained individuals designated by the Title IX Coordinator to conduct investigations of alleged sexual and gender-based misconduct.

g. Personal Identifying Information

Any information about an individual that can be used to distinguish an individual’s identity (name, social security number, etc.).

h. Preponderance of the Evidence

Preponderance of the Evidence demonstrates it is more likely than not the conduct occurred. In other words, the standard is 50% plus a feather. Preponderance of the Evidence is the standard utilized by the Title IX Coordinators, Investigators, and the Student Conduct Hearing Board when presented with evidence in a sexual or gender-based misconduct complaint.

i. Respondent

The Respondent is the person or persons who have been formally or informally accused of engaging in acts of sexual or gender-based misconduct and may be subject to College imposed sanctions.

j. Responsible Employee

Responsible Employees on the IHCC campus include any employee that is not specifically listed as “confidential” in This Policy. Responsible Employees are required to report knowledge of alleged sexual or gender-based misconduct to a Title IX Coordinator.

k. Student

The term “student” includes all persons taking courses at Indian Hills Community College, either full-time or part-time, who are pursuing either degree or nondegree programs, including continuing education and distance courses. Persons who withdraw after allegedly violating the Student Conduct Code or Sexual and Gender-based Misconduct Policy, who

are not officially enrolled for a particular term but who have a continuing relationship with the College, or who have been notified of their acceptance for admission are also considered “students,” although not enrolled in this institution.

l. Student Conduct Hearing Board

Appointed by the Executive Dean of Student Services, the Student Conduct Hearing Board is a group of faculty, staff, and administrators who are trained to hear complaints of sexual and gender-based misconduct.

m.Title IX Coordinator and Deputy Title IX Coordinators

College employees who have been trained to conduct investigations of sexual and gender-based misconduct as possible violations of the College Policy.

n. Unwelcome Conduct

Conduct is considered “unwelcome” if the individual did not request or invite it and considered the conduct to be undesirable or offensive.

Unwelcome conduct may take various forms, including, name-calling, graphic or written statements (including the use of cell phones or the Internet), or other conduct that may be physically threatening, harmful, or humiliating. Unwelcome conduct does not have to include intent to harm, be directed at a specific target, or involve repeated incidents. Unwelcome conduct can involve persons of the same or another sex and/or gender identity.

Participation in the conduct or failure to complain does not always mean that the conduct was welcome. The fact that an individual may have welcomed some conduct does not necessarily mean that an individual welcomed other conduct. Also, the fact that an individual requested or invited conduct on one occasion does not mean that the conduct is welcome on a subsequent occasion.

IX. Reporting Policies and Protocols

Title IX provides options for an individual to make a report regarding sexual and gender-based misconduct. If, after reading this section, the options are unclear, please contact a confidential resource (Section XIII) to further discuss options and possible outcomes.

a. Emergency Reporting

In an emergency, students and staff should always call 9-1-1. If the situation is not an emergency and an individual would like to make a report, please choose from the below options.

b. Reporting to an Indian Hills Community College Title IX Coordinator or Deputy Title IX Coordinator

Reports of sexual or gender-based misconduct can be made to a Title IX Coordinator or

Deputy Title IX Coordinators. Title IX Coordinators and Deputy Title IX Coordinators are College employees who are specially trained to investigate complaints of sexual and gender-based misconduct and to come to a determination whether it is more likely than not that a violation of This Policy occurred.

For more information about the investigation process, please see Section X.

Title IX Coordinators

Title IX Coordinators oversee investigations of sexual and gender-based misconduct. When a report of sexual or gender-based misconduct is made to a Title IX Coordinator, the Title IX Coordinator either investigates the incident or assigns it to a Deputy Title IX Coordinator or Investigator. Title IX Coordinators ensure that investigations are handled in a manner that is consistent with This Policy and Title IX. Title IX Coordinators review all complaints to identify and address any patterns or systemic issues.

For complaints involving students:

Chris Bowser, Executive Dean of Student Services

Office of Student Services/Housing, Trustee Hall

(641) 683-5159, Chris.Bowser@indianhills.edu

For complaints involving faculty/staff:

Kristen Parks, Director of Human Resources

Office of Human Resources

(641) 683-5108, Kristen.Parks@indianhills.edu

Deputy Title IX Coordinators

Deputy Title IX Coordinators share information about any reports of sexual or gender-based misconduct with a Title IX Coordinator. Deputy Title IX Coordinators may be assigned to investigate reports of sexual or gender-based misconduct. Additionally, Deputy Title IX Coordinators assist the Title IX Coordinators in ensuring that investigations are handled in a manner that is consistent with This Policy and Title IX and reviewing complaints to identify and address any patterns or systemic issues.

Jennifer Sabourin, Director, Residence Life

Office of Student Services/Housing, Trustee Hall

(641) 683-5240, Jennifer.Sabourin@indianhills.edu

Brett Monaghan, Director of Athletics, Student Services, Student Discipline

Hellyer Student Life Center

(641) 683-5207, Brett.Monaghan@indianhills.edu

Marcia Seddon, Psychology Faculty

Centerville Campus, CV11 Faculty Offices

(641) 856-2143 ext. 2239, Marcia.Seddon@indianhills.edu

(For complaints against students)

Joe Starcevich, Dean

Centerville Campus, CV01 Administration Building

(641) 856-2143 ext. 224, Joe.Starcevich@indianhills.edu

(For complaints against faculty/staff)

c. Reporting to Law Enforcement

Because sexual and gender-based misconduct may constitute both a violation of a college policy and a criminal activity, the college encourages, but does not require, students to report concerns of sexual and gender-based misconduct to law enforcement as soon as possible after the incident. A student may proceed under This Policy whether or not the student elects to report to law enforcement as well.

If a student chooses to proceed with a complaint on campus and with law enforcement, the College, if requested by the student, will coordinate with local law enforcement if possible.

The following contact information includes non-emergency numbers for the police departments that serve both of the Indian Hills Community College’s main campuses:

• Ottumwa Police Department

330 W 2nd St

Ottumwa, IA

(641) 683-0661

• Centerville Police Department

1125 W Van Buren St

Centerville, IA

(641) 437-7100

d. Reporting to a Responsible Employee

Indian Hills Community College encourages victims and witnesses of sexual and gender-based violence to speak with the individuals on campus that they trust the most. For many students and staff, that person is a Responsible Employee. All College employees, except for medical and behavioral health professionals in Student Health & Wellness, are considered “Responsible Employees” and must share knowledge of prohibited conduct under This Policy with a Title IX Coordinator. Because Title IX Coordinators and Deputy Title IX Coordinators have received specialized training, they are best equipped to help individuals understand their options under Title IX. In the event a Title IX Coordinator is made aware of an incident, the Title IX Coordinator or designee will contact the victim and/or witness to inquire whether they would like to make a complaint or receive information about resources.

e. Reporting Anonymously to Indian Hills Community College

Students can make a report anonymously to Indian Hills Community College through a third party, EthicsPoint, online or over the phone. The person reporting will receive a report key and passcode, which allows the reporting person to remain anonymous but still continue contact with IHCC administrators to receive resources and information after the initial report. This system is meant to encourage students to report concerns or incidents and receive the support they need when they are not comfortable speaking to a Title IX Coordinator or other Indian Hills Community College employee.

Online reporting through EthicsPoint

https://secure.ethicspoint.com/domain/media/en/gui/48455/index.html

Reporting over the phone through EthicsPoint

(844) 843-5745

X. Process for Responding to Reports of Sexual and Gender-Based Misconduct

The following section details the process of a sexual or gender-based misconduct investigation. If you have questions regarding this process, please contact a Title IX Coordinator (see Section IX(b)).

a. Right to an Advisor

The Complainant and the Respondent may have an advisor present to assist them during the investigation process. The advisor may be an attorney chosen at the individual’s expense. However, advisors are not permitted to speak or to participate directly in the process, including at any hearing before a Student Conduct Hearing Board. Students should select as an advisor a person whose schedule allows attendance at the scheduled date and time for the hearing because delays will not normally be allowed due to the scheduling conflicts of an advisor.

b. Initial Meeting with the Complainant

Upon receipt of any report of sexual or gender-based misconduct, the Title IX Coordinator or designee will first schedule a meeting with the reporting individual or the person who allegedly experienced the misconduct, if they are not the same individual, (referred to as “Complainant” for ease of reference, although a report does not necessarily have to result in a formal complaint) in order to provide the Complainant a general understanding of This Policy and to identify forms of support or immediate interventions available to the Complainant. The intake meeting may also involve a discussion of any accommodations that may be appropriate concerning the Complainant’s academic, employment, or housing arrangements.

If the Complainant would like assistance throughout any College investigation or adjudication process, the Title IX Coordinator will make a Deputy Title IX Coordinator or Investigator available to the Complainant. This individual is not an “advocate” as that term is used in Section IV, nor is that individual person a representative who will speak on behalf of the Complainant in any investigatory or adjudication process. Rather, the Deputy Title IX Coordinator or Investigator will serve as a point of contact to answer questions and explain processes, to make sure the Complainant’s expressed needs are being addressed, and to join the Complainant in meetings if requested. [The same resource will be offered to students

accused (“Respondents”) of sexual or gender-based misconduct.] Additionally, the Complainant can request the presence of a confidential advocate at any point before or during the Title IX reporting process.

At the initial intake meeting with the Complainant, the Title IX Coordinator or designee will seek to determine how the Complainant wishes to proceed. The Complainant may opt for one of the following: (1) formal resolution (as described in this section); (2) not proceeding (see Section XIII).

c. Notification of Title IX Coordinators and Deputy Title IX Coordinators

The Title IX Coordinator or designee will notify the Title IX Coordinator(s) and the Deputy Title IX Coordinator(s) of the report (even if the Complainant does not wish to proceed). This is to keep the Title IX Team apprised of any potential patterns of misconduct and/or the need for further training or other prevention measures.

d. Investigation

When the Complainant indicates a desire to pursue formal resolution, the Title IX Coordinator will meet with the Complainant to audio record the Complainant’s statement. The Title IX Coordinator will consult with the Title IX Coordinator(s) and the Deputy Title IX Coordinators in appointing a person(s) to serve as Investigator(s) of the complaint. The Investigator(s) may be a College administrator or someone retained by the College, such as an attorney, behavioral health professional, or another person trained to conduct investigations of sexual or gender-based misconduct. The Investigators serve as neutral fact-finders who, during the course of the investigation, typically conduct interviews with the Complainant, the Respondent(s), and each third-party witness; visit and take photographs at each relevant site; and where applicable, coordinate with law enforcement agencies to collect and preserve relevant evidence.

e. Respondent Elects to Accept Responsibility

At any point prior to the Decision, the Respondent may elect to admit responsibility for the alleged sexual or gender-based misconduct. In such cases, the Title IX Coordinator or designee will propose a resolution to the complaint and a sanction. If both the Complainant and Respondent agree to the proposed sanction, the complaint is resolved without any further rights of appeal by either party. If either the Complainant or the Respondent objects to the proposed sanction, a hearing before the Board will be convened for the sole purpose of determining a sanction, and in these cases, the decision of the Board may be appealed pursuant to XI(l), “Appeals,” below. For purposes of this sanction hearing, all of the other provisions of This Policy relating to the imposition of a sanction for Sexual and Gender-based Misconduct will apply.

f. Investigative Report

After conducting the investigation, the Investigator(s) will complete a report that includes, among other information, the following:

● Summaries of interviews with the Complainant, the Respondent, and each third-party witness; photographs of relevant sites and related logs; electronic and forensic evidence; and a detailed written analysis of the events in question.

● An initial finding of whether a violation of This Policy occurred, including any recommendations for sanctions.

The investigative report will be distributed to the Title IX Coordinator(s).

g. Standard of Proof

The determination of whether or not a violation of This Policy occurred will be made on the basis of whether it is more likely than not that the Respondent violated This Policy. This standard is more formally referred to as the “preponderance of evidence” standard. In making its determination, the Title IX Coordinator will carefully consider all of the evidence presented and follow the procedures stated in This Policy and the applicable sections of the Student Conduct Code in order to ensure as fair of an investigation as possible for all parties.

h. Decision of the Title IX Coordinator

The Title IX Coordinator or designee will utilize the investigative report to determine whether it is more likely than not that This Policy was violated. The outcome of the investigation will be either that the Respondent is “Responsible” or “Not Responsible.” If the Title IX Coordinator or designee determines that the Respondent is Responsible (that they violated This Policy), the Title IX Coordinator will utilize the investigative report to determine the most appropriate sanction.

i. Sanction

The Title IX Coordinator or designee is required to consider the suspension or expulsion (permanent suspension) of any individual(s) found responsible for violating This Policy; however, the Title IX Coordinator or designee may impose any sanction that they find to be fair and proportionate to the violation and in accordance with Article IV(B) of the Student Conduct Code. The Student Conduct Code can be found at http://www.indianhills.edu/about/studentconductcode.html.

j. Notice to Complainant and Respondent

When the Title IX Coordinator or designee makes a decision and, if necessary, selects an appropriate sanction, both the Complainant and Respondent will be notified of the Decision in writing at the same time.

If either the Complainant or Respondent wishes to appeal the Decision of the Title IX Coordinator, they must follow the “Appeals” process (see Section X(k)).

k. Appeals

An Appeal can be made by either the Complainant or Respondent. Any request to appeal

must be submitted in writing within 5 business days of delivery of the written Decision.

The grounds on which an appeal may be based:

• Evidence of procedural or material error which could impact the outcome;

• Substantial new evidence now available, which was unavailable at the time of the investigation;

• Improper sanction

The Title IX Coordinator or designee with review the request for appeal. If the appeal is granted, the appeal will be heard by the Student Conduct Hearing Board.

l. Notice of Hearing and Pre-Hearing Meetings

If a hearing is scheduled, the Title IX Coordinator will provide written notice to both parties pursuant to Article IV. A. 4 of the Student Conduct Code. In addition, the Title IX Coordinator or designee will schedule separate meetings with the Complainant and the Respondent to review the hearing procedures.

m.Hearing Procedures

Unless otherwise stated in This Policy, the pre-hearing and hearing procedures will follow the rules and procedures described in Article IV of the Student Conduct Code.

n. Conduct of the Hearing

Formal rules of process, procedure, and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in these proceedings. During the hearing, the parties will be expected not to repeat undisputed details or non-material circumstances that would merely duplicate information contained in the investigative report or in other written materials. Only the Student Conduct Hearing Board Chair and Board members may question the parties and other witnesses directly. The parties may pose written questions to the Chair to be asked of the other party or other witnesses consistent with Article IV(A)(10)(i) of the Student Conduct Code. All procedural questions, including the decision to accept evidence and/or statements, will be made by the Chair, in his or her sole discretion.

In cases of sexual assault, measures may be taken to avoid contact during the hearing between the Complainant and the Respondent (e.g., videoconferencing).

o. Decision

The Board Chair will notify the Title IX Coordinator of the decision and any sanctions imposed in writing within five (5) business days of completion of the hearing. Within ten (10) business days of completion of the hearing, the Title IX Coordinator will notify the Complainant and Respondent of the decision and any sanctions imposed. The Decision of the Student Conduct Hearing Board is final.

p. Privacy

In order to promote honest, direct, communication, information disclosed during formal resolution should remain private while the formal resolution is pending, except where disclosure may be required by law or authorized in connection with duties on behalf of the College.

XI. Complainant Does Not Wish to Pursue Resolution or Requests Confidentiality

If the Complainant does not wish to pursue resolution and/or requests that the report remain confidential, the Title IX Coordinator or designee will inform the Complainant that the College’s ability to respond may be limited. The Title IX Coordinator or designee may conduct a preliminary investigation into the alleged sexual or gender-based misconduct and may weigh the Complainant’s request against the following factors:

● The seriousness of the alleged sexual or gender-based misconduct,

● Whether there have been other Complainants of sexual or gender-based misconduct against the same accused individual,

● Accused individual’s right to receive information about allegations, including the name of the Complainant.

The Title IX Coordinator or designee will inform the Complainant if the College cannot ensure confidentiality. Even if the College cannot take disciplinary action against the accused student because the Complainant insists on confidentiality or that the complaint not be resolved, the College reserves the authority to undertake an appropriate inquiry, issue a “no contact” order, and/or take other reasonably necessary measures, including the Immediate Actions described in Section V, above, to promote a safe learning environment for the Complainant and/or the entire College community.

XII. Prevention, Training, and Policy Education

The College is committed to education, communication, and training in order to prevent sexual and gender-based misconduct and to ensure an appropriate response when incidents occur. The following section details the education and training provided by the College to faculty, staff, and students.

a. Students

• MyStudentBody

The online prevention and education module, My Student Body, is available to all students. The MyStudentBody module includes courses about sexual violence, drugs, alcohol, and several other topics. The sexual violence portion includes information about healthy relationships, sexual assault, stalking, intimate partner violence, and bystander intervention. The sexual violence course is included in SDV 101: How to Be Successful in College.

• Mentors in Violence Prevention

Mentors in Violence Prevention (MVP) bystander intervention trainings are provided to various groups on campus. Instructors invite MVP facilitators into some classes to provide trainings for students. MVP facilitators are also available to provide trainings for clubs and other groups on and off campus.

• Campus Events and Activities

IHCC hosts events and activities throughout the year to promote awareness and prevent sexual assault, stalking, and intimate partner violence. Events and activities occur during Sexual Assault Awareness Month, Domestic Violence Awareness Month, Stalking Awareness Month, No More Week, and various other times throughout the year.

b. Faculty and Staff

• Title IX Responsible Employee Training

All faculty and staff receive “Responsible Employee” training during new employee orientation. This training provides general information about Title IX and what a faculty/staff member should do and say if the receive a report of a possible Title IX violation. In addition to the initial “Responsible Employee” training, every faculty and staff member must attend a Responsible Employee presentation that provides more in-depth information about Title IX, IHCC policies, and resources.

• Mentors in Violence Prevention

Mentors in Violence Prevention bystander intervention training is available to faculty and staff who want to participate.

• MyStudentBody

The online prevention and education module, My Student Body, is available to all faculty and staff. The MyStudentBody module includes courses about sexual violence, drugs, alcohol, and several other topics. The sexual violence portion includes information about healthy relationships, sexual assault, stalking, intimate partner violence, and bystander intervention.

c. IHCC Student Conduct Hearing Board

The Student Conduct Hearing Board receives initial training about the Sexual and Gender-based Misconduct Policy and the Student Conduct Code. Additionally, the Conduct Board meets regularly to ensure continued education about campus policies and their application to case studies. The Conduct Board participates in ongoing training about sexual assault, stalking, sexual harassment, and intimate partner violence; trauma-informed response and investigation; and cultural competency.

d. Title IX Coordinators and Deputy Title IX Coordinators

Title IX Coordinators and Deputy Title IX Coordinators receive training from the Association of Title IX Coordinators about how to respond to and investigate Title IX reports. Additionally, Title IX Coordinators and Deputy Title IX Coordinators receive ongoing training about sexual assault, stalking, sexual harassment, and intimate partner violence; trauma-informed response and investigation; and cultural competency.

e. Campus Security

The IHCC Campus Security meets regularly to review policies and response. Additionally, the Campus Security team participates in ongoing trainings about sexual assault, stalking, sexual harassment, and intimate partner violence; trauma-informed response and investigation; and cultural competency.

f. Mentors in Violence Prevention Facilitators

Mentors in Violence Prevention facilitators include faculty, staff, and students. Facilitators participate in a two-day facilitator training provided by Crisis Intervention Services.

XIII. Confidential Resources for Students

There are campus and community services available to students regardless of whether or not a student chooses to report a violation of This Policy to the College or local law enforcement. The College strongly encourages students to seek assistance to care for themselves emotionally and physically through confidential crisis intervention, health care, and counseling. As students tend to their health, they should keep in mind that medical examinations are time-sensitive and are critical in preserving evidence of sexual assault so that options can be considered at a later time. For additional information about medical services and sexual assault forensic exams, please see Section VI.

a. Indian Hills Community College

Student Health & Wellness

Trustee Hall First Floor (641) 683-5336 Open Mon-Thurs 7:15 a.m. – 4:45 p.m. www.indianhills.edu/healthservices

Students can meet confidentially with a medical or behavioral health professional.

b. Community and National

• Crisis Intervention Services: Sexual Assault Advocacy and Support

24/7 Sexual Assault Hotline: (800) 270-1620

24/7 Emergency Housing Crisis Line: (844) 673-5499

• Crisis Center and Women’s Shelter: Domestic Violence Advocacy and Support

24/7 Crisis Line: (800) 464-8340

• Wapello County Victims Resources

Wapello County Attorney’s Office

219 N. Court

Ottumwa, IA 52501

(641) 683-0030

• Iowa Sexual Abuse Hotline

24/7 Crisis Line: (800) 284-7821

• Iowa Domestic Violence Helpline

24/7 Crisis Line: (800) 770-1650

• National Suicide Prevention Lifeline

24/7 Crisis Line: (800) 273-8255

• Foundation 2: Suicide Prevention and Crisis Intervention Hotline

24/7 Crisis Line: (800) 332-4224

c. Culturally Specific

• Amani Community Services

24/7 Crisis Line: (888) 983-2533

Services for African American survivors of domestic violence and sexual assault in Black Hawk and Linn counties

• Deaf Iowans Against Abuse

24/7 V/VP Crisis Line: (319) 531-7719

Services to help Deaf, Hard of Hearing, and Deaf/Blind survivors and their families deal with the trauma of domestic violence, sexual violence, teen dating violence, bullying, and/or stalking

• Latinas Unidas por un Nuevo Amanecer (LUNA)

24/7 Crisis Line: (888) 256-7668

Services for Latina/o/x survivors of domestic violence and sexual assault

• Meskwaki Victim Services

24/7 Crisis Line: (855) 840-7362

Services for Native survivors of domestic violence and sexual violence, and their family members, living on the Meskwaki settlement and throughout Iowa

• Monsoon United Asian Women of Iowa

24/7 Crisis Line: (866) 881-4641

Serves victims and survivors of domestic violence and sexual violence in Asian and Pacific Islander (API) communities in Iowa

• Nisaa African Family Services

24/7 Crisis Line: (515) 255-5430

Services for African immigrant and refugee survivors of domestic violence and sexual violence statewide in Iowa

• Transformative Healing

24/7 Crisis Line: (515) 850-8081

Services for lesbian, gay, bisexual, transgender, queer, intersex, asexual (LGBTQIA), and other marginalized sexual and gender identity survivors of sexual violence in Polk, Johnson, Story, and Linn Counties

XIV. State and Federal Complaints

A Complainant may choose to file a complaint with the state and federal agencies listed below.

• U.S. Commission on Civil Rights Central Regional Office 400 State Avenue, Suite 908 Kansas City, KS 66101 Tel: (913) 551-1400 Fax: (913) 551-1413 TDD: (913) 551-1414

Area(s) served: Alabama, Arkansas, Iowa, Kansas, Louisiana, Mississippi, Missouri, Nebraska, and Oklahoma. www.ed.gov/ocr

• Equal Employment Opportunity Commission (EEOC)

Reuss Federal Plaza 310 W. Wisconsin Avenue, Suite 800 Milwaukee, WI 53203-2292 Phone: (800) 669-4000 Fax: (414) 297-4133 TTY: (800) 669-6820 www.eeoc.gov

• Iowa Civil Rights Commission (ICRC) Grimes State Office Building 400 E. 14th Street Des Moines, IA 50319

Toll free: (800) 457-4416 Phone: (515) 281-4121 Fax: (515) 242-5840 TDD: (877) 521-2172

 

Non-Discrimination Policy

It is the policy of Indian Hills Community College to provide equal educational and employment opportunities and not to discriminate on the basis of race, color, national origin, sex (including pregnancy), disability, age, sexual orientation, gender identity, genetic information, creed, religion and actual or potential parental, family or marital status in its educational programs, activities or its employment and personnel policies as required by the Iowa Code sections 216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX Educational Amendments, 20 U.S. C §§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).  It is the further policy of Indian Hills Community College that no retaliatory action shall be taken against any person exercising their rights as an employee or student irrespective of the outcome of any procedure instituted hereunder.

This college shall provide activities, a curriculum and instructional resources which reflect the racial and cultural diversity present in the United States and the variety of careers, roles and life styles open to both men and women in our society.  One of the objectives of the college’s programs, curriculum, services and teaching strategies is to reduce stereotyping and to eliminate bias.  The curricula, programs and services shall foster respect and appreciation for the diverse populations found in our country and an awareness of the rights, duties and responsibilities of each individual as a member of a pluralistic society.

It is the policy of this college to recruit women and men, members of diverse racial/ethnic groups and persons with disabilities for job categories where they are under-represented.  A fair and supportive environment will be provided for all students and employees.

If you have questions or complaints related to compliance with this policy, please contact Bonnie Campbell, Director of Human Resources/Equity Coordinator, 525 Grandview, Ottumwa, IA 52501, 683-5108 bonnie.campbell@indianhills.edu ; Sheri Heisdorffer, Human Resources Coordinator (staff and faculty), 683-5200; Chris Bowser, Dean of Student Services (students), 683-5159; Darlas Shockley, Executive Dean of Arts & Sciences (students with disabilities), 683-5174; or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576. 

Family Educational Rights and Privacy Act (FERPA)

FERPA affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access.

Students should submit to the Registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  1. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write to the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. The validity of grades awarded is not subject to this policy.

If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing process will be provided to the student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.

Upon request, the college discloses educational records without consent to officials of another school in which the student has dual enrollment.

Other exceptions which do not require the prior consent of the student to disclose information include:

 
  • to federal, state and local authorities involving an audit or evaluation of compliance with education programs.
  • in connection with financial aid.
  • to organizations conducting studies for or on behalf of educational institutions.
  • to accrediting organizations.
  • to comply with a judicial order or subpoena.
  • health or safety emergency.
  • results of disciplinary hearing to an alleged victim of a crime of violence.
  • to the student.
  • directory information.*
  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Indian Hills Community College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Ave. SW, Washington, DC 20202-4605.

*Directory Information

Indian Hills Community College has identified as directory information to include, but not limited to, the following: name, address, telephone listing, e-mail address, field of study, previous schools attended, photographs, date and place of birth, participation in officially recognized activities and sports, dates of attendance, degrees and awards, full- or part-time status, expected date of graduation and weight and height of athletes.

Students have the right to refuse to permit the designation of any or all of the above identified items as directory information during the period of time the student is officially enrolled. To do so, the student must inform the Registrar in writing within 10 days of the beginning of the term of the student’s first enrollment or within 10 days of the start of Fall term, that such information is not to be designated as directory information for that student.

Compliance with this Act does not require IHCC to disclose directory information, and discretion will be used.