Apr 19, 2021  
Academic Program Manuals 2019-2020 
Academic Program Manuals 2019-2020 [ARCHIVED CATALOG]

Nutrition & Dietary Management Program Policies & Procedures

Indian Hills Community College is accredited by the Higher Learning Commission, member of the North Central Association and the State of Iowa, Iowa Department of Education. 

The Certified Dietary Manager course work within the Nutrition and Dietary Management programs are approved through the following agency:

The Association of Nutrition & Foodservice Professionals
406 Surrey Woods Drive
St. Charles, IL 60714

Faculty/Staff Directory

For a full listing of Faculty members please visit the faculty directory in the College Catalog & Student Handbook or search the Online Faculty/Staff Directory.

Jill Budde, Executive Dean, Career and Workforce Education 641-683-5165
Heidi Jones, Associate Dean, Health Sciences 641-683-5292
Michelle Engle, Health Sciences Department Assistant 641-683-5164
Heather Larson, Program Director 641 -683-5311

Indian Hills Community College Mission Statement & Values

Mission Statement

Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.


  • Academic Excellence and Student Success
  • Integrity, Relationships, and Teamwork
  • Acceptance, Inclusion, and Accessibility
  • Tradition and Culture
  • Innovation and the Future

Non-Discrimination Statement

To view the full Non-Discrimination Statement, please visit the College Catalog & Student Handbook or the college website.

Nutrition & Dietary Management Program 

The Nutrition & Dietary Management Program provides education at the associate degree level to help meet the employment needs of institutional foodservice operations.  It is the College’s goal to help and motivate the student to develop their optimum level of performance, and gain entry-level competency.  The program will prepare the graduate with the skills, knowledge and professional attributes necessary to begin a successful career as an entry-level Certified Dietary Manager (CDM), as well as to support RDNs through assisting in monitoring plans of care, collecting basic assessment data, and managing institutional foodservice operations.

This program is 6 terms in length and requires the students complete 150 hours of field experience with a Registered Dietitian Preceptor.  Students who complete the program are awarded an Associates of Applied Science Degree from Indian Hills Community College.  Graduates typically find employment in hospitals, long term care facilities or school food service.

Program Mission Statement

The mission of the Nutrition & Dietary Management Programs of Indian Hills Community College is to be an exemplary program graduating highly qualified individuals to fill the employment needs of institutional foodservice operations.  The Programs are committed to serving students and nutrition and foodservice operations through guidance, excellent academic instruction and professional training utilizing traditional and innovative means while understanding the cultural diversity of individuals, maintaining a student-centered philosophy, striving to make wise use of community and educational resources and materials. The faculty of the Nutrition & Dietary Management programs is committed to providing quality instruction by preparing the graduate to be employable at an entry level and to be successful on the professional certification examinations.

Program Goals

  1. Apply basic knowledge, principles, and concepts, in order to/and perform as a competent, entry-level Certified Dietary Manager and an assistant to NDTRS & RDNs in the community.
  2.  Apply critical/analytical thinking, interpretive, and problem solving skills as appropriate for a Certified Dietary Manager and an assistant to NDTRS & RDNs in the community.
  3. Utilize effective and appropriate communication.
  4. Maintain professional, legal, and ethical standards of practice.
  5. Develop an appreciation and awareness for professional growth and lifelong learning.
  6. Provide the area healthcare communities with graduates possessing the attitudes, knowledge, and skills necessary to function as a competent and an assistant to NDTRS & RDNs in the community.

Program Competencies    

(Adapted from ANFP program guidelines)

After completing the Indian Hills Community College Nutrition & Dietary Management Programs the graduate will be able to:

  1. Use the building blocks of nutrition and describe the process of digestion, absorption, and the utilization of nutrients
  2. .Translate nutrition science into food intake
  3. Review body systems & disease processes and medical nutrition therapy (mnt) interventions
  4. Document nutrition information in the medical records
  5. Obtain routine nutrition screening data, interview for nutrition related information, assist clients with food selection, and use nutrition education materials & adapt teaching to clients’ educational needs
  6. Identify nutrition problems and client rights
  7. Participate in client care conferences, communicate client information to other health professionals and implement physician’s dietary orders
  8. Apply standard nutrition care procedures, review effectiveness of nutrition care
  9. Modify standard menus
  10. Modify diet plans, and manage special nourishment’s and supplemental feedings, food allergies, complimentary medicine, and alternative therapies in nutrition
  11. Manage personnel to ensure compliance with safety and sanitation regulations
  12. Manage purchasing, receiving, storage, and distribution of food and supplies following established sanitation and quality standards
  13. Protect food in all phases of preparation using HACCP guidelines
  14. Manage physical facilities to ensure compliance with safety and sanitation guidelines
  15. Supervise the production and distribution of food including managing standardized recipes and specify standards and procedures for preparing food and monitoring meal service
  16. Manage department personnel including define personnel needs and job functions, interview, select, and orient employees, provide ongoing education, develop and maintain employee time schedules and assignments
  17. Manage goals and priorities for department, implement required changes in foodservice department and implement continuous quality improvement procedures for foodservice department
  18. Manage professional communications
  19. Manage a budget including implementing cost effective procedures, managing revenue generating services and assisting in the purchasing process
  20. Plan and budget for improvements in the department design and layout and prepare specifications for capital purchases.

Program Curriculum

To view the full program curriculum, please visit the College Catalog & Student Handbook.


  • Must have a 78% or better in all Nutrition & Dietary Management core coursework.
  • Health Science Certifications (HIPAA, Blood Borne Pathogens, and Child and Adult Abuse Mandatory Reporting) must be completed by week 3 of initial core course for each Nutrition & Dietary Management program.

Student Conduct, Responsibilities & Policies

Program students, like all students at IHCC, are responsible for adhering to regulations adopted by the college.  Unsafe, unprofessional, dishonest or disruptive conduct may result in failure of the course or disciplinary action including suspension from class, field experience or the program. Program faculty members, as experienced practitioners, are in the best position to judge unsafe, disruptive, dishonest and/or unprofessional conduct.  In addition, they have a professional obligation to protect the patients, classmates, and society against potential harm. 

Students in the Nutrition & Dietary Management programs will be expected to:

  1. Assume responsibility for own learning and development by:
    1. completing assignments on time
    2. participating in online group discussion forums
    3. accepting constructive criticism and supervision by others and using suggestions for growth.
    4. monitoring own progress in meeting course objectives and seeking out needed learning experiences and instructor assistance
    5. using appropriate resources and references to increase knowledge base and improve performance.
    6. scheduling appointments with instructor(s) for assistance with class assignments
  2. Be accountable for own judgments, actions or non-actions, and choices.  There will be no outbursts of anger, out-of-control behavior, arguing, or swearing, to name a few examples, in the online learning or face to face practicum settings. 
  3. Follow all safety rules and practices.   
  4. Adhere to the Health Insurance Portability and Accountability Act (HIPAA) during class discussions, clinical experiences and clinical practicum rotations.
  5. All documents for program courses must be submitted using Word, Power Point, or other commonly accepted software programs.
  6. Follow appropriate channels of communication to resolve concerns over testing and evaluation procedures or classroom activities. (Instructor → Program Director → Department Chair → Dean)

Academic Information & Policies

Academic Misconduct Policy

To view the full policy, please visit the College Catalog & Student Handbook.  

Grading and Evaluations

In didactic courses where there are laboratory components along with the lecture, the student must pass each component in order to pass the course.  A minimum grade of a C (78 %) is required in all Nutrition & Dietary Management courses. The field experience course for Nutrition & Dietary Management programs consist of multiple competencies. Students must pass all competencies with a score of ‘Entry Level.’ 

In order to graduate, a student must receive a passing grade in all courses listed for that major and achieve a cumulative grade point average (GPA) of 2.00 or above.  This is equivalent to a “C” average.

Any student whose current term GPA falls below 2.00 will be placed on academic probation for the next term.  Academic probation may affect financial aid.   The student is encouraged to see a financial aid counselor for clarification of an individual situation.

Students who fail to achieve a 2.0 GPA during their probationary term may then be dismissed from their current program or from the college.  Students not dismissed must have permission from their department chair and from the registrar to re-enroll for the next term.  Very poor work in any term, however, may result in dismissal at the close of that term.

Students who are unable to complete assigned work in a course may be given a grade of “I” (incomplete).   Students must complete the assigned work as soon as possible (at the discretion of the instructor/ department chair), but no later than six weeks into the following term.  Grades for courses left with an “I” past the six-week completion period will automatically convert to “F”, unless an alternate date is entered by the instructor.

To progress through the Nutrition & Dietary Management programs a student must achieve a passing grade in all prerequisite courses, “C” (78%).  (Please refer to program policy dealing with the passing of both lecture and laboratory components of courses.)  If a student fails a prerequisite course they must consult with the program director and receive permission of the Health Occupations Dean to continue in the program.

Program grading is based upon the following percentage scale:

Percentage Scale Letter Grade Numerical Grade
93-100% A 4
85-92% B 3
78-84% C 2
75-77% D 1
0-74% F 0

You may compute your GPA at any time by following this example:

Course Credit Hours Numerical Grade Grade Points
Human Anatomy 3 2 (C) 6
Composition 1 3 3 (B) 9
Clinical Lab Fundamentals 3 2 (C) 6

Credit Hours Attempted = 9       ;       Total Credit Points = 21

Total Grade Points divided by Credit Hours Attempted = Grade Point Average (GPA)

(21 divided by 9 = 2.33 GPA).

The student should check any individual grade questions immediately with the instructor who issued the grade.  If you have questions regarding your GPA, contact the program director.

Program Probation/Dismissal, Withdrawals and Re-Entry Policy


Upon failure to achieve a “C” in a core/support course or discipline, the student will be placed on academic probation.  The course must be repeated before progression in the program is continued.

Dismissal involving didactic coursework              

Students may apply to re-enter their Program one time after dismissal/withdrawal from the program (involving didactic program courses), following the re-entry procedure outlined below.  If > 1 academic year has passed since the student has been in the program, the student will be required to re-apply and complete competency assessments for each core discipline course, either written or psychomotor or any combination thereof.  Failure to successfully complete these assessments will require the repeating of the core course(s).  The student will be responsible for any financial costs incurred for the repeating these courses.   

If the student originally failed the didactic course(s), the student must re-take the course(s) completely, the next time it is offered. 

If a student fails a (second) core course, they will be dismissed from the program, without the opportunity to re-enter.

Students re-admitted into the program have only one opportunity to reinstate and complete the program.  Any subsequent core course failures will result in dismissal from the program, and the student will not be accepted for re-entry into the program.  For students who have been re-admitted into the program, subsequent re-admissions for any personal/medical leaves will be considered on an individual basis.

Re-Entry Procedure

To be considered for re-entry, a student must:

  1. Submit a written request the program director within 6 months of withdrawal or dismissal, stating the Term and Year in which they wish to return.
    1. If student plans to continue general education coursework at IHCC, they will need to complete a Change Of Major form for re-entry with the Program Director.
    2. If student does not plan to continue general education coursework at IHCC, they will need to complete a new application prior to re-entering the program.
  2. Meet current program entrance requirements.
  3. Meet program curriculum requirements for the academic year in which they are re-instated.
  4. Follow the program policies and procedures in that are in place the year of reinstatement.

Continuing students will be given priority over re-entering students to ensure adequate space in the class.

Voluntary/Temporary Withdrawals

The option to withdraw ends two (2) weeks prior to the end of any term.  Please also refer to the IHCC Student Handbook for withdrawal policies and procedures.  The student will be given a “W” for the course(s).  Students are expected to consult the Program Director to complete the process.

Students in good standing may voluntarily and temporarily withdraw from a program.  The student must initiate the process, and begin the process with the Program Director who has the forms.  The student will then need to re-apply to the program to continue.  Refer to previous Re-Entry Policy and procedures.

Leave of Absences (such as for funerals or maternity) will be handled on an individual basis.  These will be at the discretion of the Program Director, and must be approved prior.  If it involves clinical experiences, then the Clinical Coordinator must be involved as well in order to coordinate details with the clinical sites.

Pregnancy Policy

According to the U.S. Nuclear Regulatory Commission: Regulatory Guide 8.13 a student enrolled in the Pharmacy Technology Program who becomes pregnant will be provided the following options related to the pregnancy.

The regulations allow a pregnant student to decide whether to formally declare the pregnancy to the advantage of lower dose limits for the embryo/fetus. The choice whether to declare a pregnancy is completely voluntary, and at any time can the student, in writing, withdraw the declaration of previously declared pregnancy.

The Pharmacy Technology Program provides the following options:

  1. A student may voluntarily declare the pregnancy by notifying the Program Director in writing and providing a physician’s statement that includes name, a declaration of pregnancy, the estimated date of conception (only the month and year need be provided), and the date that the Program Director was provided the letter. If this option is chosen the student will conference with the Program Director regarding NRC Regulations and potential risk.

    If the student chooses to voluntarily declare the pregnancy, the following options will be provided. The student may:
    1. Sign a Release of Liability Statement releasing Indian Hills Community College and the Clinical Education Setting from liability and to continue in the program. The signed “Release of Responsibility” will be included in the student’s permanent IHCC record. The student will review a copy of the Radiation Protection Regulations and Current Reports from the National Council for Radiation Protection and the Nuclear Regulatory Commission regarding the effects of radiation on the unborn fetus. The student will be provided an additional fetal monitoring dosimeter and will be directed in the use of this dosimeter.
      1. Withdraw from the program and re-enter when an opening is available. Typically, this would be the following year.
      2. A student must have a medical release from her doctor to return to clinicals.
    2. If the student chooses not to declare the pregnancy no further action by the Program Director or other officials will result.

Service Work

Occasionally, there are health fairs for which the students may volunteer to help, which is fine as a volunteer.

It is the policy of the Nutrition & Dietary Management programs that students will receive no financial remuneration for the clinical practicum experience. 

Outside Employment 

Full time students are advised to limit outside employment to twenty hours per week and must arrange their work schedule so that it does not interfere with their educational objectives.  Working more than 20 hours a week may impede student’s learning and affect their success in the program.

Students may NOT use scheduled work hours for their field experience hours.

The program places restrictions on employment of students at affiliations where they are receiving clinical training.  The restrictions imposed are:

  1. students must not be working during the scheduled hours of training.
  2. students  should  only  be  employed  in the area  and/or perform  procedures  which  they  have previously demonstrated competence and are considered entry-level.
  3. students should not be employed in an area where there is no supervision.

Social Media Policy

Social Media is a dynamic platform for interaction through words, images, audio and video.  Examples of these sites include, but are not limited to:  Facebook, Snapchat, Instagram, LinkedIn, Twitter, YouTube and many more. The Nutrition and Dietary Management Program at Indian Hills Community College respects the rights of its faculty and students to use social media outlets as a means of self -expression.  However, posts made on social media sites may become viral at any time or may be available on public platforms potentially permanently; even when they have been deleted from the website to which they were originally posted.  Social media sites have the potential to reflect both negatively and positively on any user’s future and their future employment.  Students and faculty at IHCC have both ethical and legal obligations with any social media communications.  Thus, IHCC has adopted this social media policy for its faculty and students.  It is the expectation of the college that its content will be adhered to.

The intent of the policy is not to restrict the flow of communication, but to provide guidance for professional, ethical and legal interactions for all of the participants.  The following, are examples of students conduct that in any form of social media are considered unprofessional and may result in disciplinary action and or dismissal from the program.              

  1. Posting or discussing confidential patient/family information or photographs.  IHCC considers confidentiality of our patients and families to be of the utmost importance.  Any direct or indirect disclosure of patient or family information is subject to disciplinary action/termination.
  2. Posting or discussing information about IHCC, IHCC Services, clients, employees, or anyone associated with the college.
  3. Posting or discussing defamatory or false information about IHCC, college services, clients, vendors, employees or anyone associated with the college that is disparaging in nature.
  4. Harassing of discriminatory postings of any discussions concerning anyone associated with IHCC.   Students are expressly prohibited from using any social media platform to harass, bully or intimidate other students, faculty or anyone associated with the college.  This would include the following: Derogatory comments with regard to race, creed, religion, national origin, ancestry, genetic information, sex, age, disability, sexual orientation, marital status, political beliefs, Veteran status, etc.  This includes any and all other protected class or status information recognized by federal, state and local laws.
  5. Sexually suggestive, humiliating or demeaning comments.
  6. Threats to intimidate of physically harm an employee, student, of anyone associated or affiliated with the college.
  7. Speaking or posting in any way on behalf of the college without explicit permission of the President of the College.
  8. Posting work related pictures of college employees, students of anyone associated with the college without that persons’ permission.
  9. Students are not allowed to access social media sites during any class or clinical without the express permission of the classroom or clinical instructor.  Students doing this for any non-school related purposes will be subject to disciplinary action/termination.
  10. Additionally, students who identify themselves in any social media platform as an IHCC student must recognize and adhere to the following additional guidelines.  Others may view you as a representative of the college.  Because of this distinct possibility, students who choose to identify themselves in this manner are required, as a condition of their enrollment, to observe some additional guidelines when referring to the college, college employees, faculty, its’ programs and activities.  Students who identify themselves as an IHCC student must be respectful of all social media platforms and communications that make reference to IHCC, its employees, faculty or anyone associated with IHCC.  Any obscenities, profanity, vulgar language or images are prohibited.
  11. Any discussions referencing conduct that is prohibited by the college or college policies is prohibited.

Any failure on the part of the student to comply with these guidelines for social media conduct will result in disciplinary action up to and including dismissal from the college.

Student Communication Expectations 


Students are expected to check their email at a minimum of once a day during the Academic Week (Monday-Thursday).  Course and individual communications will be handled via email.

Field Experience Information & Policies

Each student will complete one 150 hour field experience in an institutional food service operation, giving the student the opportunity to apply knowledge in a real life situation that has been acquired in the classroom setting.

Student Responsibilities During Field Experience

  1. The student shall conduct themselves in accordance with the rules, regulations and procedures governing other employees of the cooperating facility.
  2. The student is not an employee of the cooperating facility and, therefore, is not covered by Social Security, Unemployment Compensation or Workmen’s Compensation. 
  3. The student is responsible for their own health care insurance.
  4.  The student is responsible for their own transportation to and from the Field Experience. 
  5. The student shall perform job functions as agreed upon by the Field Experience Supervisor at the Field Experience site and the Program Director of the IHCC Nutrition and Dietary Management Program.
  6. The student will be responsible for their own supplies to complete assignments.
  7. The student shall observe the confidentiality status of personal and medical information concerning patients and patient records.  The student shall also observe the confidentiality status of all operational phases of the facility and its staff.
  8. The student shall observe the time scheduled for the Field Experience mutually agreed upon by the practicum supervisor, the program director, and the student.
  9. The student is responsible for contacting the Field Experience Supervisor and the Program Director in case of absence.  Time must be made up for any absence.
  10. The student shall complete assigned Field Experience activities with the understanding that they do not receive a stipend.
  11. Children may not attend Field Experience with the parent.
  12. Before leaving the cooperating facility, the student must report off to the Field Experience Supervisor.
  13. Background checks must be completed prior to beginning the Field Experience.
  14. The use of computers at clinical facilities for personal use is prohibited.  Some clinical facilities may require students to sign forms in recognition of this policy.

Field Experience Attendance Policy

Prospective employers consider attendance records a good indicator of future employee behavior. We consider attendance important for that reason and because learning rarely takes place if you are absent, regardless of the reason.  Therefore, to satisfactorily complete the objectives of the Nutrition and Dietary Management program, the following policies must be adhered to:

  1. Students are expected to be present for all Field Experiences to attain the objectives of the program. If a student is unable to attend, they are to report their absence each day–stating name and reason. On Field Experience days the student will notify the Field Experience Supervisor along with an email to the Program Director.  Failure to comply will result in a conference report and possible removal from the practicum site. 
  2. All absences and failure to be on time for the experiences will be documented in the student’s record. Any student being more than 10 minutes late will be considered absent for that day.
  3. The faculty will review attendance frequently to determine if each student is meeting the objectives of the program. Documentation of missed days will be made on the time card provided to each student at the beginning of the program.  Each student is responsible for making sure the time card is signed by the Field Experience Supervisor.  The student will include a copy of the time card in at the end of each term to the Program Director for review.  Failure to meet these objectives will result in the student meeting with the faculty and possible termination from the program.
  4.  Students needing to take a Leave of Absence (maternity, surgery, death in immediate family, hospitalized child) may submit a written request to the Program Director for review by the Attendance Review Committee. Approval is based on the following:
    1. If the student’s previous performance indicates they are able to achieve the objectives of the program, and
    2. If it is possible for the faculty to plan the student’s program so all learning experiences can be satisfactorily completed.
  5. Before leaving the Field Experience site, the student must report to the Field Experience Supervisor.
  6. To successfully complete the Field Experience the student must complete 150 hours of experience.

Field Experience Dress Code

Student enrolled in the program represent the college and the profession.  It is imperative that certain standards be met and a dress code followed.  All students in Health Sciences should be neat and clean at all times. 

While at the Field Experience site, students are to follow the dress code below:

Uniform Dress Code

  1. Students enrolled in the program will be required to wear professional attire. A professional shirt and dress pants/slacks are required. No jeans will be allowed. Full shoes must be worn. No sandals or Crocs are allowed.
  2. Clothes must be clean, neatly pressed and free of odor at all times.
  3. Students must be clean, free of body odor and have well-trimmed fingernails. 
  4. Makeup must be conservative in nature.
  5. Hair must be neat.  Beards and mustaches should be neatly trimmed and not excessive in length.
  6. Jewelry must be kept to a minimum.
  7. Appropriate undergarments must be worn.
  8. Photo identification badges denoting student status will be worn when in attendance at any cooperating facility.  Arrangements will be made by the Program Director for obtaining the student identification badges.
  9. Students with visible body piercing jewelry will not be allowed to attend the Field Experience (i.e. eyebrow, nose, tongue, or lip).
  10. All visible tattoos must be covered.

Any student who chooses to disregard the dress code will be verbally warned once and the second infraction will warrant a written warning.  A third infraction will result in suspension from the site.  A conference will be held with the Program Director. 

Professional Conduct

When at a Field Experience site, students must conduct themselves in a professional manner.  Any serious violation or several minor violations could lead to dismissal from the program.

  1. The student is responsible for being available for instruction in their assigned area.
  2. The student will be ready for the Field Experience at the assigned time and will report to the supervising dietary manager.
  3. The student is responsible to the supervising dietary manager when in the Field Experience setting.
  4. The student will develop a sense of protection for the health and well-being of the client and themselves by careful and complete dietary practices.

The following are examples of misconduct in the Field Experience site:

  1. Falsifying records or dishonest behavior.
  2. Leaving the practicum experience during assigned hours without permission.
  3. Loafing or sleeping on the premises.
  4. Conducting personal business during practicum hours.
  5. Failure to follow instructions or neglect of duties assigned.
  6. Any immoral conduct such as use of alcohol or illegal drugs while on duty or reporting for practicum or class under the influence of alcohol or drugs.
  7. Fighting, horseplay, disorderly conduct, loud talking or the possession of weapons on cooperating facility/agency or college property.
  8. Acting in a discourteous manner toward clients, staff, instructors or peers.  This includes the use of vile or abusive language.
  9. Abuse of time spent on breaks or lunch.
  10. Disregarding practicum site safety rules.
  11. Smoking in unauthorized areas.
  12. Disclosing confidential/private information about clients, students, pharmacists, physicians or staff.
  13. Theft, destruction or misuse of pharmacy property.
  14. Having excess absenteeism or tardiness.
  15. Violating dress code.
  16. Refusing to provide service to a client because of race, color, sex, religion, age, beliefs or handicaps.
  17. Parking in unauthorized areas.
  18. Having cell phones on during the practicum experience.

Employment During Field Experience

Students are not to be substituted for paid staff during any directed Field Experience assignments.  Students may not take the responsibility or the place of “qualified” staff.  However, after demonstrating proficiency, students may be permitted to perform procedures with careful supervision.


All patient information that students have access to is personal and private; therefore, confidentiality is crucial. Any violation of the “patient right” would be possible cause for dismissal. Violation would include, but not be limited to:

  1. Discussing information about a patient in an inappropriate setting, or with someone not related to the care of the patient.
  2. Taking pictures of the patient for personal keeping.
  3. Exposing a patient unnecessarily.
  4. Handling inappropriately the personal possessions of the patient, such as going through a patent’s purse/wallet without authorization by the patient.
  5. Contacting patient by e-mail, text messaging or Facebook for personal reasons.

All students will adhere to the HIPPA (Health Insurance Portability and Accountability Act) regulations of the facility they are attending.

Field Experience Prerequisites Checklist

All of the below components must be completed and uploaded using the Castle Branch Portal. If any of the following items are not completed/met by the deadline, the student will not be placed for practicum and cannot continue in the program.  If this occurs, the student will lose any placement priorities for assignment.  If perchance a student has been assigned, and any item has not been received by practicum start time, the student will be immediately pulled from their practicum site until such time as they are completed.  The student will make up the time missed at the end of the scheduled rotation, at the discretion of the site and program officials.

The cost of Castle Branch is the responsibility of the student/applicant.

The following must be complete and uploaded to Castle Branch prior to the start of practicum:

Health Requirements:

  • Physical exam (obtain Physical form from HS office on main floor of RHEC)
  • Immunization/disease records
  • Titers where necessary (if can’t prove disease or immunization)
  • TB Skin Test - 2 step PPD
  • Hepatitis B series begun (or waiver)
  • Drug Screening (obtain form from Program Director)
  • Copy of Health Insurance card/coverage (if required by clinical facility)

College Requirements:

  • Completion of all core and specified support courses with a minimum of a “C”.
  • Enrollment/registration in appropriate field experience course
  • Initial program course requirements:
    • HIPPA/Confidentiality
    • Blood Borne Pathogens
    • Mandatory Reporting: Child Abuse Training (OR submit certificate good for 5 years)
    • Mandatory Reporting: Dependent Adult Abuse Training (OR submit certificate good for 5 years)


  • Limited Criminal Background Check (TJC requirement of all hospitals)

NOTE:  Immunization records are the hardest to locate, so the student should begin to locate those as soon as possible.

The following sections provide more information regarding required practicum materials.

Mandatory Background Checks

Criminal and Abuse Background Checks

National and State criminal and dependent adult/child abuse checks are required of every student preparing to enroll in an Indian Hills Community College Health Sciences program.  The cost of the required checks is the responsibility of the student/applicant.

The Criminal and Dependent Adult/Child abuse background check procedure is established to meet the requirements for the partnerships between the College and the clinical facilities and/or sites.  Students who have a criminal history, and are cleared to participate in an IHCC Health Sciences academic program, are still responsible to work with their professional licensing or certification board for determination if they are eligible to sit for that profession’s licensure or certification.

Timeline for completion of background check policy: 

  • Check must be run PRIOR to the Last day to Drop of the first term of the program, or the student will not be allowed to participate in core class or labs.
  • Students who change from 1 IHCC Health Sciences program to another without a term between may use the first program’s check ONLY if it is no more than 12 months since the initial check was run.
  • Students who complete a Health Sciences program and have more than one term before the next program start will need to have the check repeated, no matter how long ago the first check was completed.

Criteria used to determine whether a student is ineligible to participate in an Indian Hills Community College Health Sciences program: 

At Any Time
  • Refusal to participate in the background check or evaluation process.
  • Iowa DHS record check evaluation determines the student is not eligible to participate in the clinical portion of the course and/or to work in a health care facility.
  • A felony conviction.
  • A felony, serious misdemeanor or aggravated misdemeanor charge with an outstanding disposition or warrant.
  • A serious misdemeanor or aggravated misdemeanor conviction in which the probationary period has not been completed.
  • A criminal conviction, of any kind, related to past employment, and/or a healthcare system or organization.
  • Inclusion on the child, dependent adult and/or sexual abuse registry. 
The Past 5 Years
  • A criminal conviction of any kind related to illegal distribution or theft of drugs.
The Past 2 Years
  • A serious or aggravated misdemeanor conviction of theft or a pattern of theft convictions. 
The Past  1 Year
  • A criminal conviction related to the possession of drugs, paraphernalia, and/or illegal substances. 
Any of the criteria listed may disqualify you from enrollment in IHCC’s Health Sciences programs based on factors such as job/program relatedness, patterns, time frames and/or completion of sentence.
  • Recent criminal conviction(s) or charges of any type.
  • A misdemeanor conviction involving domestic abuse with injury, violence, or sexual misconduct.
  • A pattern of criminal convictions or charges.
  • 2 or more OWI convictions.
While enrolled in any Health Sciences program at IHCC, it is expected that students report all child abuse, dependent adult abuse, and/or criminal activity, in which they are involved, to IHCC within forty-eight (48) hours of the incident.  Failure to do so could result in criminal charges per Iowa Code and removal from the program. 

Process for Criminal and Abuse Background Checks

 National/State Background Check ($32.00)

Students who enroll in a non-nursing Health Sciences program will be required to complete a National Background Check and the Iowa Adult and Child Protective Services check through One Source:


  • Click or copy and paste the above quick link and then click on “Indian Hills Community College” to complete the background check. 
  • Please read the instructions prior to completing the form and submitting the online payment.  Payment is required to complete the check. 
  • Next click on the Iowa Adult and Child Protective Services Release links at the bottom of the page and print both forms. 
    • The release forms will need to be filled out by the student and then emailed, faxed, or mailed to One Source in order for the background check to be entirely implemented and complete. 

The student’s signature is required on both printed release forms.

Email: orders@onesourcebackground.com
Fax- 1-800-929-8117
Mail - One Source
P.O. Box 24148
Omaha, NE  68124

The background check must be completed prior to starting the program or as directed by the program director for special circumstances.  Students who fail to complete the required checks may not be able to attend laboratory or clinical. 

Physical Examination/Flu Vaccine

Students will be in direct contact with clients at the participating facility. It is extremely important that each student have a physical examination prior to starting the Field Experience component to assure both the student and the affiliate that the student is physically able to participate in the activities required.  Each student will have a physical performed by a licensed physician, physician assistant or a nurse practitioner.  The completed form will be kept in the student’s permanent file.  The Physical Examination and proof of flu vaccines must be submitted to Castle Branch prior to Field Experience.

A two-step skin test will be required prior to being allowed at a Field Experience site.  A current TB skin test is then expected to be kept current (annually) for the length of the program.  If the skin test expires during the program year a two-step TB skin test will be required.  Failure to produce required documentation of the physical examination of the physical examination, immunizations, flu vaccines, and two step TB on request while student is participating in a practicum experience will result in the student being sent home and receiving an absence for the day.  

Drug Screening Policy

Students will be required to have a drug screen performed prior to beginning clinical experiences. Students will be provided with information on approved screening agencies by the clinical facility and/or radiology program. The student is responsible for any fee(s) incurred.

Each facility may have different testing procedures (waived, confirmatory, specific assay, DNA testing, etc.). The student will be expected to abide by the facility’s requirements and policies for that drug screen testing procedure.

A confirmed positive test will result in dismissal from the clinical site and from the program. A positive test is considered for:

  • any illegal substances (as defined by state and federal regulation), and/or
  • any medications for which the student does not have appropriate physician records or prescriptions, along with documentation from physician indicating that they are under their care for a diagnosed medical condition, and that the medication is for the treatment of that condition.

The student is expected to provide a FULL list of any medications/drugs along with dosages, frequency, and the last time they were ingested, at the time of the drug screen. Some medications can remain in the system for up to a month or longer, and some tests will be sensitive enough to pick up consumption several months ago. Also, second-hand smoke from marijuana (or cigarettes) may remain in the body system for several days or longer.

Possible steps that may take place include:

  • A test showing that the student has ingested a medication for which they are appropriately prescribed might still require provision of additional testing and documentation; proving that the levels are in the therapeutic range and are not recreational. This validation is again at the student’s expense. Failure to comply with this or the clinical affiliate’s policy could result in the immediate dismissal from the program.
  • In the event that the student believes the test is in error, and there is a “False Positive”, it is the responsibility of the student to be re-tested or obtain a more exhaustive workup within 72 hours. The results of the second test will be considered validation of the first. Failure to comply with obtaining the second level test in the allotted time will result in the assumption that the student is admitting to the first test results and that they do not want to contest the findings. This again may result in immediate dismissal from the program.
  • Note: During the validation of the sample and testing, the student may be placed on “Clinical Leave” pending the results of the second test. If this happens, the student will still be expected to make up the clinical time. 
  • The use of other people’s urine, “masking agents”, or any attempt to falsify, invalidate, or cover up results, will result in an immediate dismissal from the program. All test samples are to be original, fresh, and unadulterated, whether they are urine, saliva, blood, hair, DNA, or other samples that have been requested. Failure to comply and give the required sample will result in the immediate dismissal from the program.
  • Consumption of alcohol, and the metabolites of such, may or may not be tested. Impairments due to alcohol and other medications are dangerous and risky for both the student and others. Because of safety, and with appropriate screening or documentation of impairments related to this, immediate dismissal from the program can take place on these grounds.

Student’s may at any time during the program be asked to have a random drug screen completed at the student’s expense.If the student has a substance abuse problem, they should seek help. The student can contact Student Health Services, 641-683-5336, or a local substance abuse center or treatment center.

Student Health Statement

Each student is required to sign a student health statement which includes a list of physical abilities requirements at the beginning of a program and upon return to field experience following absence due to health status that have the potential to influence patient/student safety and affect the quality of care provided by the student. Below is a list of general responsibilities and physical requirements expected of students while on field experience:

Physical Abilities Requirements

Activity Occasionally
% of Hours
Sitting X      
Walking   X    
Standing   X    
Bending   X    
Squatting   X    
Climbing X      
Kneeling X      
Twisting X      
Lifting (0-50 lbs)        
Lifting (50+ lbs) X      
Carrying (0-50 lbs) X      
Carrying (50+ lbs) X      
Pushing (0-300 lbs) X      

Clinical Protective Health Policy

Physical and mental health is essential components of well-being and is imperative for successful performance in the program. An alteration or limitation in physical or mental functioning has the potential to influence patient safety and affect the quality of care provided by the student.

To assure that patient safety is not compromised and to avoid the increased risk of student injury, the faculty, using professional knowledge and judgment, may request the student to leave the clinical setting if the student’s physical or mental status is impaired. Physical and mental impairment that potentially may affect student performance in the clinical setting may include, but is not limited to:

  1. contagious conditions (ex. chicken pox, influenza, herpes simplex)
  2. immune-suppressed conditions (ex. chemotherapy)
  3. physical limitations (ex. back/neck injury, fracture, sprain, surgery)
  4. impairment of judgment/mental function (ex. prescription drug, drug or alcohol use/abuse)
  5. cognitive impairment (ex. anxiety disorder, panic disorder, depression)
  6. uncorrected visual/hearing impairment

When the faculty member becomes aware of any of the identified or similar conditions, the following procedure will be followed:


  1. After gathering sufficient information concerning the physical and/or mental status of the student, the instructor will determine the feasibility of the student remaining in the clinical setting. If it is determined that the student is not able to perform at the expected level due to physical illness or limitations and/or mental impairment, the student will be dismissed from the clinical setting.
  2. The student will be notified that dismissal from the clinical setting will result in a clinical absence or absences that will be addressed as specified in the student handbook.
  3.  The instructor will notify the Program Director of the student’s health status and the action taken within 24 hours.
  4. Documentation of the student’s status and instructor’s action will be completed on a Conference Report within 24 hours and a copy will be submitted to the Health Sciences Department Office within 48 hours.
  5. A signed note by a physician (MD or DO) will be required at the discretion of the instructor and in consultation with the Associate Dean before the student can return to the clinical setting. Information provided by the physician must include a statement confirming that the student’s condition has resolved and no longer present a patient/student safety concern. The student must be able to resume functioning at a level compatible with meeting clinical requirements and achieving clinical competence.
  6. The student will be required to sign a student health statement before returning to clinical. Physical Ability Forms will be available with the program instructors or in the Health Sciences office.

Bloodborne Pathogens & HIV Policy for Health Science Programs.

Students may be participating in activities within the Health Sciences Programs, which have potential for exposure to infectious diseases including but not limited to Hepatitis B and HIV. All measures must be exercised to minimize the risk. Students who fail to comply, jeopardizing the safety of others or themselves, may be asked to withdraw from these programs.

In the event of a significant exposure (e.g. an occupational incident involving eye, mouth, other mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious material, including saliva), the student must report the incident immediately to the instructor or clinical supervisor and file an incident report for the college.

Follow-up evaluation will be required consistent with Federal regulations. This may involve going to their personal physician or the emergency room. Students are responsible for the cost of their own medical care.

Hepatitis B

It is highly recommended that all students providing direct patient or childcare in the Health Sciences Department receive immunization against Hepatitis B. Although this is not required, it is highly recommended and is considered to be an extremely good investment. Students are particularly vulnerable to contamination, as their hand skills generally are not yet well developed. Although the incidence of the infection is relatively low, the outcome can be fatal. Since there is a vaccine available, all health care providers who are at risk are encouraged to become immunized.

The Disease

Health care professionals are at increased risk of contracting Hepatitis B infection. Hepatitis B is usually spread by contact with infected blood or blood products and risk of acquiring Hepatitis B increases with the frequency of blood contact. Hepatitis B virus may also be found in other body fluids, such as urine, tears, semen, vaginal secretions and breast milk. Hepatitis B infection can have severe consequences, including progressive liver damage and the possibility of developing hepatocellular carcinoma. Six to ten percent of the people who contract the virus become chronic carriers.

The Vaccine

Vaccination is the only available means of protection against Hepatitis B. No currently available therapy has proven effective in eliminating the infection. This vaccine, prepared from recombinant yeast cultures, is free of association with human blood or blood products. Full immunization requires three doses of the vaccine over a six-month period. Because of the long incubation period for Hepatitis B, it is possible for unrecognized infection to be present at the time the vaccine is given, and in that case, the vaccine would not prevent development of clinical hepatitis.


You will need your physician’s approval or order prior to being immunized. He or she will provide you with information regarding the contraindications and side effects of the vaccine. Contact your physician for additional information.


As part of the curriculum all students in Health Sciences programs will receive instruction regarding Hepatitis B and HIV prior to providing patient care. This shall include but not be limited to:

  1. epidemiology
  2. method of transmission
  3. universal blood and body fluid precautions
  4. types of protective clothing and equipment
  5. work practices appropriate to the skills they will perform
  6. location of appropriate clothing and equipment
  7. how to properly use, handle, and dispose of contaminated articles
  8. action to be taken in the event of spills or personal exposure
  9. appropriate confidentiality and reporting requirements
  10. review of program policy related to refusal to care for specific patients.

Post Exposure Procedure for Health Science Students

  1. If a student has been exposed to a contaminant parenterally (needle stick or cut) or superficially through a mucous membrane (eye or mouth) they are to follow the following procedure:
    1. immediately wash the affected area with the appropriate solution (soap and water, alcohol, water),
    2. seek appropriate medical attention through their personal physician (students are responsible for their own medical care). This may include baseline testing for HIV antibody at this time, followed by recommended series of testing. (Physicians may also inquire about the students status in regard to tetanus and hepatitis immunization at this time.)
    3. follow institutional (agency) policy regarding determining HIV and hepatitis status of patient, (students are responsible for the cost of any testing)
    4. maintain confidentiality of patient,
    5. seek appropriate counseling regarding risk of infection.

Guidelines for HIV Positive Health Care Providers

  1. The Center for Disease Control has specific guidelines for health care workers, which are revised periodically. They have been incorporated into these policies and are reviewed annually.
  2. There shall be no routine serological testing or monitoring of students for Hepatitis B or HIV infection.
  3. Barrier or universal blood and body fluid precautions are to be used routinely for all patients. These include:
    1. The use of glove(s) when:
      1. cleaning rectal and genital areas;
      2. carrying soiled linen;
      3. bathing patients, if the student has a cut on the hand;
      4. suctioning or irrigating even if the orifice does not require sterile technique;
      5. there is, at any time, a possibility of spillage of blood or body fluid onto the student’s hands, (i.e. accucheck, discontinuing an I.V., I.M.s) regardless of the presence of open lesions;
      6. emptying urine drainage bags, suction catheters, colostomy and ileostomy pouches; and
      7. providing mouth care. 
    2. The use of masks, goggles or glasses and/or aprons when there is a possibility of fluids splashing onto the face or body and clothing.

Specific Guidelines for Known HIV - Infected Health Science Students

  1. HIV positive health sciences students who do not perform invasive procedures need not be restricted from work/clinical experience unless they have other illnesses or signs and symptoms for which such restrictions would be warranted.
  2. HIV positive health sciences students should wear gloves for direct contact with mucous membrane or non-intact skin of patients.
  3. HIV positive health sciences students who have exudative lesions or weeping dermatitis should refrain from direct patient care and from handling patient care equipment and utensils.
  4. Reasonable accommodations will be made within the curriculum to assist the HIV positive student to meet course/program objectives.
  5. The policy of agencies utilized for clinical experience will supersede college policy if they are more stringent.
  6. Confidentiality will be maintained whenever possible, with only the appropriate individual(s) being informed of the HIV status of health sciences students.

Tuberculosis Policy

Indian Hills Community College programs in Health Sciences have adopted the following policy: Students enrolled in the clinical education portion of all Health Sciences Programs will not knowingly be assigned to provide care to individuals who have active tuberculosis.

IHCC does and will continue to require an annual TB Skin test on all students at their own expense. Initially students will be required to complete a two-step TB Skin Test if they have not had a previous one within the past year. See Student Physical Form.

If a student is exposed to an individual who tests positive for tuberculosis the protocol for medical follow-up of the institution where the student is assigned will be implemented.

Hazardous Materials/Waste Policy

The proper handling, storage, and disposal of hazardous materials and waste products is everyone’s responsibility. Contact your instructor immediately if you suspect exposure to or contact with any hazardous materials.

Your instructor will acquaint you with the following for any areas in which hazardous materials are in use:

  1. Location of the Material Safety Data Sheets (MSDS)
  2. Protective clothing, etc. required for handling materials
  3. Proper disposal of used or unwanted materials and waste

Student Health Services

The Indian Hills Community College Student Health Services provides campus based health services to currently enrolled students.  The clinic serves as an outreach for health promotion and disease prevention, as well as care for students in need of acute care of minor illnesses and injuries.  Student Health Services stabilizes and/or arranges transportation for emergency medical care during clinic operation hours.

Student Health Services is located on the first floor of Trustee Hall, Bldg. 15.  Clinic hours of operation are Monday through Thursday, 7:15am – 4:45pm IHCC Health Services is staffed by a receptionist, a nurse, and an advanced registered nurse practitioner who practice under medical protocols approved by a community physician.

Health Service is provided on a first-come, first-serve basis; however, if the waiting period is inconvenient, an appointment will be set up for a more convenient time.  Emergencies or urgent problems will take first priority. 

Appendices/Student Forms