Apr 19, 2021  
Academic Program Manuals 2019-2020 
Academic Program Manuals 2019-2020 [ARCHIVED CATALOG]

Aviation Pilot Training Program Policies & Procedures

Non-Discrimination Statement

To view the full Non-Discrimination Statement, please visit the College Catalog & Student Handbook or the college website.

Disability Services/Accommodations

Individuals with disabilities who require accommodations for special services should contact the IHCC Disability Services office for assistance. Services are available to students who need classroom accommodations, interpreters and/or specialized equipment.

Students who are requesting accommodations must document their disability by providing a written statement signed by a school counselor, physician, psychologist or other health care professional. Statements must include: (a) a description of the disability, (b) a statement of how the disability prohibits one or more major life activities and is a barrier to the student’s full participation in the program, and (c) a description of the specific accommodations to be provided. (Requested accommodations must be related to the individual’s specific disability.)

All requests for accommodations should be made prior to enrollment.

Students should make their requests for accommodations to the Disability Services office at the time they are applying for admission and, preferably, no later than six weeks prior to the beginning of each academic term. All student requests are dealt with in a confidential manner. Students should contact Disability Services by calling (641) 683-5749 (Ottumwa) or (641) 856-2143, ext. 2214 (Centerville) or by email at disabilityservices@indianhills.edu.


Indian Hills Community College is a public post-secondary institution accredited by the Higher Learning Commission and is a member of the Higher Learning Commission, 30 North LaSalle Street, Suite 2400, Chicago, IL 60602-2504, and (800)621-7440.

Indian Hills Community College is also accredited by the State of Iowa, Iowa Department of Education, Grimes State Office Building, Des Moines, IA 50319-0146, (515)281-8260.

Program Learning Outcomes

The following list of program learning outcomes describes the knowledge and skills the student should be able to demonstrate upon completion of the program.

Private Pilot Certificate Concentration

  • Apply general aeronautical science concepts.
  • Apply human factors concepts to improve aviation safety.
  • Exhibit aviation industry professionalism.
  • Describe private and for-hire aviation industry activities.
  • Demonstrate Private Pilot Airplane Certification Competencies.

Flight Crew Technology Concentration

  • Apply general aeronautical science concepts.
  • Apply human factors concepts to improve aviation safety.
  • Exhibit aviation industry professionalism.
  • Describe private and for-hire aviation industry activities.
  • Demonstrate Private Pilot Airplane Certification Competencies.
  • Explain instrument flying concepts, regulations, and procedures.

Commercial Pilot Concentration

  • Apply general aeronautical science concepts.
  • Apply human factors concepts to improve aviation safety.
  • Exhibit aviation industry professionalism.
  • Describe private and for-hire aviation industry activities.
  • Demonstrate Private Pilot Airplane Certification Competencies.
  • Explain instrument flying concepts, regulations, and procedures.
  • Demonstrate Instrument Rating Airplane Pilot Certification Competencies.
  • Demonstrate Commercial Pilot Airplane Certification Competencies.
  • Analyze advanced aircraft systems and technologies.

Flight Education Concentration

  • Apply general aeronautical science concepts.
  • Apply human factors concepts to improve aviation safety.
  • Exhibit aviation industry professionalism.
  • Describe private and for-hire aviation industry activities.
  • Demonstrate Private Pilot Airplane Certification Competencies.
  • Explain instrument flying concepts, regulations, and procedures.
  • Demonstrate Instrument Rating Airplane Pilot Certification Competencies.
  • Demonstrate Commercial Pilot Airplane Certification Competencies.
  • Analyze advanced aircraft systems and technologies.
  • Demonstrate Airplane Flight Instructor Certification Competencies.

Preparing for the Aviation Pilot Training Program

To begin your IHCC Aviation Pilot Training program, you need to be well informed about the flight training process, the important steps in preparation, and the expectations of the program.

To be accepted in the program, you must:

  • Complete a free application, which can be obtained from the Indian Hills Admissions Office, a high school counselor, printed from the website at http://www.indianhills.edu or submitted online.
  • Request that your high school send an official transcript.
  • Submit a copy of your FAA First or Second Class Medical to the Aviation Department.
  • Complete an informational conference at the Aviation Department for details.
  • Provide proof of U.S. citizenship or obtain TSA authorization for alien flight training.

Program Philosophy

“We constantly strive to improve skills and knowledge as we commit ourselves to doing the very best job possible as aviators.”

We seek to partner with the aviation community and other constituents to identity the ever changing current needs for pilot certification and for aeronautics education to provide as many education opportunities as possible. We also realize that people’s goals in aviation are varied as is their background and ability to finance flight and academic training. Some people aspire to fly for large airlines or become pilot managers and need a four-year degree while others need certification to work in general aviation or will want to start a local aviation business and only need a two-year degree. In addition, people with two or four year degrees wanting to fly may only need pilot certification.

Flexibility in course offerings and local and distant delivery strategies is important to be able to fulfill the mission. Every graduate, however, should meet the expectations in the mastery of basic general education to be successful and good citizens to earn the two-year degree.


Through your IHCC Aviation Pilot Training Program, you will experience an environment of professionalism. Proper conduct and safety awareness are emphasized. Attendance for land-based and online courses, as well as individual flight lessons, is expected and required. Every minute of your ground, flight, and virtual training activity is tracked.

Our handbook contains guidelines, safety regulations, operational procedures, and other vital information needed to be successful in this program. You will need to read and become familiar with this information before starting your first IHCC course.


The Midwest Indian Hills Aviation Pilot Training location at the Ottumwa Regional Airport is a great location for flight training because you will fly in a variety of weather conditions.   You will not be held back by long air traffic control delays found at large city airports, yet you will be close to the Des Moines International Airport for advanced airport operations training.

FAA Part 141 Training

You need to be aware of the features of the IHCC FAA Approved Part 141 certified flight training program. First of all, Part 141 is a section of the regulations that covers the operation of a formal flight school such as the IHCC APT program. Part 61 is the section of the FAA regulations covering general pilot certification.

Training at one of these Part 61 schools does NOT mean that the instructors and training aircraft are uncertified or below par. All flight instructors and aircraft must be certified and meet minimum standards.

What makes Part 141 different is that the Part 141 School must meet additional requirements for supervisory staff, must have an approved curriculum, and must maintain training equipment as well as the facilities to meet minimum standards.

Part 141 schools must have at minimum a Chief Flight Instructor with a high level FAA mandated professional requirements to supervise and standardize all flight instruction. At Part 141 schools progress flight stage checks are conducted to determine that the higher standard of training is being maintained.

The big advantage of participating in Part 141 flight training is that the minimum hours of flight experience are much less for the Private Pilot, Instrument Rating, and Commercial Pilot certification courses. 

Financial Planning and Varying Completion Times

Preparation and planning is the key to success in the IHCC Aviation Pilot Training Program. To become a professional pilot, the biggest commitment will be the financial investment in your flight training.

Most aspiring pilots will find it necessary to secure government and/or private bank loans in addition to personal savings in advance of starting the Associate of Applied Science Degree Aviation Pilot Training program. Having a continuous flow of funds so that each pilot rating can be earned without interruption is required and expected.

The largest cost in flight training is the actual rental of the aircraft and that cost fluctuates with the cost of fuel and insurance, which slowly goes up keeping pace with inflation. You should plan on the costs increasing during your flight training program.

For this reason, financial planning is critical. During the spring, we estimate the cost of obtaining each pilot rating for the following fall. Just before the beginning of the fall term, we have exact rates to plug into our minimum flight cost estimator for the fall term. We also have exact rates just prior to the start of the spring term (your second chance each year to enter the program). A course fee in each flight course is established based on the average flight costs in completing the course.

A copy of our current flight cost sheet can be obtained at the Aviation Office at the airport campus.

The additional costs incurred in flight training outside of the actual program training include items such as examination fees and the cost of transportation to locations where flight tests are performed. IHCC has an FAA-approved testing center for the FAA pilot knowledge tests right on campus. Some flight tests are conducted at the Ottumwa Regional Airport.

All of these costs are detailed out for each term and the cost of obtaining your rating can be accurately estimated so that you can plan ahead financially. Many aspiring pilot have special funding from sources such as the GI bill or from state job retraining programs for displaced workers. However, these sources most likely do not cover all the costs. In this situation, additional loans or private savings must be used to supplement these sources. The disbursement of these funds is frequently made after you have already started flight training, and therefore additional funding must have been obtained much in advance of the start of training.

In short, your IHCC Aviation Pilot Training program is responsible to provide high quality flight and ground instruction, while you are responsible to make sure that necessary funds are in your flight account before they are needed.

Becoming a professional pilot means acquiring new knowledge and specialized skills.  Individual aptitude varies for individuals starting the program and the length of time and flight hours to complete the flight training also varies greatly for students.  Therefore, we cannot guarantee your success in the program.

Flight Lessons and Scheduling

Flight lessons will be scheduled Monday through Sunday (depending on instructor availability) and you must be prepared to fly on any of those days.  The FAA approved curriculum requires a few lessons at night.

From a training standpoint the Midwest climate allows for an excellent variety of weather conditions for a well-rounded flight training experience. However, the bulk of your flight training will be conducted between late spring and late fall, when daylight savings time is in effect. Although it is nice to have a long summer vacation, the benefits of completing flight training in less than two years far outweighs the extra vacation time. Without the summer, completing the program on time would simply not be possible.

Taking advantage of the online course offerings may help free up more time during the day for non-school flying and non-school activities.

The exact mix of weather that is encountered during the program will cause the total calendar completion time to vary, and in some cases exceed the minimum 21-month program completion period. Other factors beyond our control, such as the availability of FAA-designated flight test examiners, may be a factor in the overall calendar time in completing the program. Due to these factors, we make no guarantee about the completion time for individual students.

Attendance Policy


Attendance and punctuality are necessary, required, and expected. In both land-based and totally online courses, you must complete work within the designated timeframe described in each course or lose the points for that segment. Most courses have assignments that must be completed in one week.

Flight students must comply with the No Show Policy for flight lessons found below. Some type of No Show Policy is found at virtually every flight school in the country to maintain a professional flight training program. When a flight student fails to show or shows up late, valuable flight lesson scheduling slots could be lost. Also, when students show up late, the safety of the flight may be reduced when the student has to rush the preflight planning and preflight inspection.

No-Show Policy

  • In order to prevent disruptions or delays in flight training, all students are expected to be present in the Aviation Pilot Dispatch Room at or before their scheduled lesson time. Failure to comply may result in a $50 “No Show” fee for ground lessons/local flight or a $75 fee for cross-country flights.
  • If the weather forecast at your scheduled time will not allow a flight to be conducted, the student may contact their scheduled instructor to verify if they need to arrive at the scheduled time. A student may be allowed to skip a scheduled lesson if this is coordinated via two-way communication with the instructor prior to the scheduled time. If your instructor does not confirm, you will still be expected to attend.
  • Excessive cancellations for non-weather reasons may be subject to verification appropriate to the reason for cancellation. Failure to produce verification may result in No Show fees or other disciplinary action.
  • Two or more No-Shows occurring in one term may result in the student being enrolled in a “Plan of Action” to correct this behavior. Failure to comply with the “Plan of Action” may result in dismissal from the program.

Incomplete Grades

Accurate records will be kept of all flight and ground hours scheduled and flown.  An incomplete will be given to students failing to meet the course time requirements if course instructor determines that the reason for the incomplete is acceptable and there is a reasonable expectation that the course can be completed by midterm of the next term.  The student will be solely responsible to determine the last date to add/drop or withdrawal and the last day to finish an incomplete.  Students with an acceptable excuse for an incomplete will be allowed to complete the course.  However, it is the students’ responsibility to have the course completed by “midterm” of the next term.  If any course is not completed an “F” grade will be assigned and the course must be repeated.  Incompletes resulting from flight weather delays, including ground courses with a flight prerequisite required, will be made up according to a schedule set by the respective course instructor so as to allow a normal amount of class time for completing the course.

Academic Probation

Minimum satisfactory scholastic achievement is represented by a 2.00 grade point average each term of enrollment.   Students who fall below this level will be placed on academic probation for the following term.  Students who fail to achieve a 2.00 GPA during their probationary term may then be dismissed from their current program or from the college.  Students not dismissed must have permission from their department chair and from the registrar to re-enroll for the next term.  Very poor work in any term, however, may result in dismissal at the close of that term.

NOTE:  To graduate, a student must achieve a 2.00 cumulative grade point average in addition to complying with all other academic requirements.

Any conduct that is unprofessional and compromising to safety is also grounds for immediate dismissal from the program before the end of the term. The Flight Evaluation Review Board will make the final decision in these situations.

Flight Evaluation Review Board

The Flight Evaluation Review Board consists of the Aviation Pilot Training Faculty and Aviation Programs Chair and any other members of the IHCC administration that may participate.  The purpose the Flight Evaluation Review Board is to ensure safety by making decisions about appropriate action to take in cases where students have not made sufficient progress and / or who are threat to the safety of the program.

Student Progress

Since flight instruction involves a higher level of cost than most other professional training and requires a high degree of student commitment, it is important not only to the student but also Indian Hills Community College to ensure that progress is maintained throughout the length of a program. While IHCC acknowledges that flight time overages beyond FAA prescribed minimums for ratings is common; should student progress fall behind the general timeline for training agreed upon by the student and IHCC, a Plan-of-Action meeting will take place between the student and IHCC instructors. New goals for completion of training will be agreed upon to bring the student back up to speed, with progress being monitored by the instructor and Chief Flight Instructor. Student progress is dealt with on an individual basis between the student, instructor, and Chief Flight Instructor.

Indian Hills Community College operates with the idea that student progress is best measured through consistent evaluation. As a student moves through each stage of their training, progress is assessed through the completion of ground and flight training requirements. At the end of each stage the student is required to pass a written examination related to ground training covered up to their current stage, coupled with a flight maneuvers stage check, also current with the level of flight training received. The number of stage checks required for each rating varies, and can be referenced within the ground/flight training syllabus. Students who fail to pass stage checks will be required to obtain additional ground or flight training to become competent to meet the required course completion standards.

If a student already on a Plan of Action continues to perform below IHCC’s or the FAA’s standards, an additional meeting will be scheduled between the student, Instructor(s), and Chief Flight Instructor to determine a resolution. If a revised Plan of Action to get the student directed back on track cannot be accomplished, it could result in dismissal from the program before the end of the term.

Safety Meetings

Periodically the Chief Flight Instructor will call a safety meeting for all pilot training staff and flight students. Safety information will be presented and discussed so that students and staff maintain safety and professionalism in the program. Also, any announcements or changes in operational procedures will be discussed. Attendance is required for all flight students.  Students missing the briefing will not be allowed to fly until they have been briefed on the content covered during the briefing.

Positive Identification

The Transportation Security Administration (TSA) requires that all students be positively identified whether alien or U.S. citizen before conducting any flight training. This requirement covers both FAR Part 141 and general Part 61 training. Alien students are required to meet considerably more requirements and the procedures are more complex. Students without U.S. citizenship should contact the IHCC Aviation Department at (800) 726-2585, ext. 5214 to learn more about the special requirements for foreign students.

When you begin your actual flight training at the IHCC Aviation Center at the Ottumwa Regional Airport (KOTM), you will need to present ORIGINAL copies of the following before the first flight lesson.

U.S. Citizens

  • Birth Certificate
  • Driver’s License (or other government issued photo ID)
  • Passport (if applicable)
  • Medical

Alien Students

  • Contact the Aviation Department for more details

No Mix Match Curriculum

Experience has shown that quality flight training is received when you complete a structured professional curriculum with regularly scheduled lessons without interruption.

To receive the benefits of Part 141 FAA-approved school training, you must be concurrently enrolled in the corresponding IHCC Aviation Pilot Training ground school course and complete flight training at the IHCC Aviation Programs Center using aircraft listed on the FAA approved Operations Manual of the IHCC Part 141 certification flight courses. Also, you must make sufficient progress in the corresponding concurrent ground courses in order to complete the flight course.

For example, if you are completing the Instrument Flight Stage 1 flight course, you must complete Stage 1 of the Instrument Basic Ground I ground course to be able to complete the Proficiency Stage 1 Check of the Instrument Rating Certification course. The training for each pilot certificate such as Private, Instrument, and Commercial is divided into two or more ground and flight courses that all have to be completed in sequence and in a timely fashion so as to complete the FAA Practical test at the end to earn the pilot certificate or rating.

Each flight must be properly dispatched from the IHCC Aviation Pilot Training Dispatch Office at the Aviation Programs Center located right on the Ottumwa Regional Airport in order for the flight time to count toward the IHCC flight course. The reason for this rule is to be able to comply with Part 141 operation regulations to remain Part 141 certified. Any extracurricular flying outside of the IHCC flight course can be recorded in your own personal logbook that you maintain, however the FAA will not permit its use to meet the flight time requirements for the IHCC Part 141 flight courses.

Prior Flight Training Credit

Advanced Placement for Private Pilot Certificate

IHCC grants credit for earning the Private Pilot Certificate prior to starting the program. In addition to holding the pilot certificate, you must also hold a valid first-class or second-class FAA medical certificate for admission to the program and be able to exercise the privileges of a private pilot. (Only a third-class medical is required for Private Pilot; however, we need to determine if you will meet FAA First or Second Class medical standards to complete the program.)

A total of 12 credits are earned for the Private Pilot flight and ground courses and the Introduction to Aviation course.

College Transfer Credit

IHCC accepts credit from nationally accredited colleges and universities for equivalent flight and ground courses. A copy of your transcript must be sent to the IHCC Registrar, who will forward a copy of aviation courses being considered for transfer credit to the aviation department for final determination of acceptability.

Aviation/Transportation Programs Center

For the safety and convenience of all occupants, the following rules will apply to the use of college facilities:

  • No smoking or use of tobacco products on any IHCC campus.
  • No beverages at or near lab equipment and no food in the classroom.
  • Building security procedures will be followed
  • Emergency procedures regarding fire evacuation and tornadoes must be noted.


Pilot Training students with an automobile are required to purchase a parking permit sticker and display it on their vehicle in order to park on the main campus while attending classes or conducting personal business.

Office Equipment Use

The central office duplicating and copying equipment may be used to reproduce student materials only with instructor permission. The instructor must make the copy.

Messages or Student Communication

It is not the departments or the college’s responsibility to take personal messages or telephone calls.   All attempts for EMERGENCY messages will be forwarded as soon as possible to the individual.   Office phones may be used, with permission, for emergencies, school business and employer contacts. If a call for a student is received, the personnel of the department office will search for the student only if the call concerns job placement or an emergency.

Personal Appearance

Students are asked to maintain a personal appearance that reflects professionalism. During the lab portions of the program, including flying, students should wear clothing as directed by the course instructor that ensures personal safety.  Items not permitted are sandals and sleeveless shirts.

Operation of Cell Phones

The course instructor reserves the right to ask students to turn off cell phones or set the ring feature to silent if their use interferes in any way with the learning environment or affects ground or flight safety.

First Aid Kits and AED

First Aid kits are located throughout the building. All accidents regardless of severity must be reported to the instructor immediately.  The instructor will determine whether further medical treatment is required. An Automatic External defibrillator (AED) is located near the reception center of the building.  Check the general IHCC Student Handbook available online for more information about emergency and communication procedures.

Administrative Computers

Students are not allowed to use administrative computers.  On computers dedicated to student use students shall not: make any attempt to invade any computer security system including rebooting, tampering with software configurations in any way, bypassing the menu system, making changes in the control panel, or changing other computer settings.  Students are not allowed to copy or modify programs.  Students will comply with the IHCC student use policy for communication and information systems as published in the general student handbook that is available online.

Flight Dispatch Policies & Procedures


All flights, dual and solo, will originate from the flight dispatch room.  Upon completion of the flight, an invoice will be completed indicating charges along with beginning and ending balances.


Any student dispatched for a solo flight may not carry another passenger on the flight.  If approved by the Chief Flight Instructor, on dual flights only, another flight student may be carried for the purpose of observation or to be able to receive instruction on a future leg of the trip.

Illegal Use

Students are forbidden to use aircraft for any illegal purposes.

Pleasure Flying                                                                  

Students are not allowed to do any flying other than the content of a lesson during any flight dispatched by IHCC instructors.  Any flight not properly dispatched by an IHCC instructor is not sanctioned by IHCC and cannot be used as flight time in a flight course.

Carriage of Forbidden Items

Pilots are forbidden from carrying hazardous materials such as fireworks, ammunition, fuel or flammable liquids.  Also, students are not allowed to carry weapons such as hand guns or guns used for hunting.  The only items that can be carried on a flight are those items necessary for the flight.  Check with the Chief Flight Instructor on the carriage of any questionable items.

Formation and Low Flying

Any formation flying, regardless of the distance between aircraft, is forbidden.  All pilots will adhere to minimum altitude requirements as stated in the Federal Aviation Regulations and will avoid being a nuisance to people on the ground.

Spins and Acrobatic Maneuvers                                                            

Students are not permitted to perform intentional spins on solo flights.  Spin training is permitted on dual flights with the approval of the Chief Flight Instructor.  Acrobatic maneuvers not required for flight training and are forbidden on all flights.

Indian Hills Aviation Center Flight Dispatch Procedures

All dispatching of airplanes will be conducted at the Aviation Programs Center Pilot Training Rooms during normal class hours. Special arrangements must be made with your flight instructor to fly outside of the normal hours.  AN IHCC INSTRUCTOR MUST BE PRESENT AT THE AVIATION PROGRAMS CENTER TO DISPATCH A FLIGHT! ONLY PROPERLY DISPATCHED FLIGHTS ARE SANCTIONED BY IHCC. FLIGHT TIME ACQUIRED FROM FLIGHTS NOT DISPATCHED BY IHCC CANNOT BE USED TO MEET COURSE REQUIREMENTS.

Three main requirements, which follow, must be met before the dispatching process can even begin.

  • Pay the flight fees for each flight course. 
    Note: Tuition and fees are separate from the flight account and flight fees may not be removed for personal use.
  • In addition to the required flight fees, a minimum account balance must be maintained during the course to ensure that a sufficient credit balance is available for the estimated cost of each flight lesson.
  • The student must be in good standing and have attended any required safety meetings (or been briefed by the chief flight instructor) and have been scheduled for the lesson.  In addition, the following procedures must be adhered to:
    • If currently logged in on a non-flight course, log out of that course.
    • Check the schedule posted by the Chief flight instructor in the Dispatch Room or online to verify that you have the correct times.  For local flights check the current weather forecast and NOTAMS.  (Notice to Airmen) for the Ottumwa Regional Airport by reading a current report in the briefing room, or use the telephone in the briefing room to call the Automated Flight Service Station (1-800-WXBRIEF), or accessing “on-line resources.”  For IFR (Instrument Flight Rules), cross-country or night flights call the Automated Flight Service Station and obtain a complete briefing for the flight.
    • Check the maintenance status board in the briefing room to verify that the planned flight will not cause any maintenance due times to be exceeded.
    • Complete the necessary preflight planning including performance, weight and balance and crosswind component determination and any other pertinent items.  A flight plan must be filed with Flight Service on all cross-country flights and IFR (Instrument Flight Rules) flights. 
      Note: Beginning students will receive guidance from their instructor until their instructor determines that they are competent to do them on their own.
    • Meet your flight instructor in the briefing room.  Here your instructor will complete and print out the dispatch form for the flight.
    • Information for the dispatch form will be entered by your instructor using a computer program designed for this purpose. Students are not permitted to use the dispatch computer for dispatching.  The instructor will leave the form in the dispatch room.
    • Your instructor will complete the necessary preflight briefing, as required, in the briefing room.
    • Your instructor will issue you the aircraft keys and the aircraft log sheet. Make sure that any discrepancies recorded on the log sheet have been taken care of. Resolve any questions about airworthiness with a flight instructor. Next you will be issued the aircraft “kit” containing aircraft handbook, checklist, charts and other necessary items for the flight. Students holding a student pilot certificate or just starting flight training will receive assistance from their flight instruction in completing the above items and will be guided to the airplane for further instruction on preflight procedures.
    • Drive carefully by car from the Aviation Programs Center building to the flight line designated automobile parking area. Instructors will brief new students as to exactly where to park. Walk from the automobile parking area to the aircraft parking area on the ramp. Find the aircraft and complete the aircraft preflight inspection.
    • Before starting the engine, enter the current tachometer and Hobbs reading in the appropriate space on the aircraft log sheet.
    • When returning from the flight, secure the airplane in the aircraft parking area.
    • Record the ending tachometer and elapsed time (Hobbs) meter readings on the aircraft log sheet. Record any aircraft discrepancies, if any, encountered during the flight. Report the condition immediately to an instructor when returning to the Aviation Programs Center.
    • Return directly to the briefing room of the Aviation Programs Center Building. DO NOT LOITER OR LEAVE THE AIRPORT!
      • Any students caught willfully flying beyond their scheduled time or not returning directly to the Aviation Program Center after a flight, except in an emergency situation or diversion for weather or mechanical problems, will be subject to disciplinary action.   
      • On return to the briefing room, turn in the log sheet and keys to your instructor, if available, or any other flight instructor. If an instructor is occupied with another student, place the items on the Chief Flight Instructor’s desk in the briefing room and return to the classroom until an instructor is available.
    • Your instructor or another instructor will check that the log sheet, keys and aircraft “kit” and any other issued items to see that they have been returned. [Students are liable for the replacement cost of any lost, damaged or stolen items while they are in their possession.]
    • Complete a debriefing with your instructor as required by your instructor. (The extent of pre and post briefings will be determined by your instructor.)
    • Your instructor or another instructor will complete the final dispatch form by entering the ending TACH and HOBBS meter times and by entering logbook information using the dispatch computer station. (Information will be entered manually in the event the computer is inoperative.) The instructor will also fill out the student’s Part 141 record and will make necessary entries in the student’s permanent logbook.
    • After records are verified the instructor will print a four-part final copy of the dispatch form, which will also serve as an invoice. The instructor will file the invoice along with the dispatch form created before the flight. Any disputes must be resolved with the Chief Flight Instructor within two working days after the flight.

Flight Training Safety Procedures and Policies

The following pages contain the FAA approved flight training procedures and policies that specifically apply to students enrolled in FAA approved 141 flight training courses.  This handbook supplements these procedures.

Indian Hills Aviation Pilot Training Safety Procedures and Policies

The following items are special operating procedures, limitations, and policies applicable to all students using airplanes and/or facilities in the IHCC Flight Training Program.  You must familiarize yourself with these items prior to commencing flight training.


  • No flight training shall be conducted unless a flight instructor is on duty.
  • All flights shall have the approval of the student’s flight instructor before the flight is commenced.
  • Each student shall be assigned to a flight instructor.
  • Flight lessons should be flown in sequence in accordance with the approved syllabus.  However, to provide a degree of flexibility for adapting to individual student needs and the training environment, the syllabus lessons may be altered with approval of the chief flight instructor. Any deviation should not disturb the course continuity or objective. Lessons may be completed out of order within the same stage but not between stages.       
  • It is the responsibility of the flight instructor to maintain the official flight training records.
  • All students shall comply with all IHCC policies as well as all applicable Federal Aviation Regulations.
  • The three required “supervised solo” flights shall be conducted only at the Ottumwa Regional Airport.
  • Regardless of the weather conditions, you are expected to be at the airport unless your instructor says otherwise.

Weather Guidelines

All flights are subject to the instructor’s discretion depending on the lesson content, weather conditions and student’s capabilities.  Recommended weather guidelines are:

  • Pattern Work
    • Dual - 1,500’ Ceiling - 4 Miles Visibility
    • Solo - 2,000’ Ceiling - 6 Miles Visibility
  • Local Flights
    • Dual - 2,300’ Ceiling - 6 Miles Visibility
    • Solo - 3,000’ Ceiling - 8 Miles Visibility
  • Cross Country Flights
    • Primary (Private)
      • Dual - 5,000’ Ceiling - 8 Miles Visibility
      • Solo - 6,000’ Ceiling - 8 Miles Visibility
    • Advanced (Commercial)
      • Dual - 4,000’ Ceiling - 6 Miles Visibility
      • Solo - 5,000’ Ceiling - 8 Miles Visibility
  • Night
    • Cross Country
      • Dual - 5,000’ Ceiling - 8 Miles Visibility
      • Solo - 5,000’ Ceiling - 10 Miles Visibility
    • Local
      • Dual - 3,000’ Ceiling - 6 Miles Visibility
      • Solo - 4,000’ Ceiling - 8 Miles Visibility

Forecast must be for stable conditions or improvement
Subject to instructor’s discretion – depending on lesson content

Instrument Weather Guidelines

  • Instrument Cross Country Flights
    • 900’ Ceiling - 3 Miles Visibility

NO icing forecasted or reported
At departure and destination airports, forecast must be for stable or improving condition

Wind Guidelines

NO flights when wind exceeds crosswind component.

  • Primary Pilots
    • Solo - 15 kts
    • Dual - 25 kts
  • Advanced Students
    • Solo - 20 kts
    • Dual - 25 kts
  • Temperature Guidelines
    • Minimum: 10°F
    • Maximum: At instructor’s discretion

All flights are subject to the instructor’s discretion depending on lesson content, weather conditions and student’s capabilities.

Safety procedures when starting and taxiing airplanes

  • The following rules apply anytime you wish to start an airplane engine:
    • Before each and every flight you will make a complete and thorough preflight inspection of the aircraft.
    • Always use the appropriate checklist provided in each aircraft.
    • Students are not permitted to hand-prop any aircraft. Obtain assistance from “Maintenance” if any aircraft will not start or contact your instructor.
    • Never start an aircraft engine within 50 feet of an open hangar door.
    • Never start an aircraft engine within 20 feet of another person.
    • No aircraft shall be boarded or passengers deplaned while the engine is running.
    • No aircraft shall be left unattended while the engine is running.
  • The following guidelines apply to taxiing airplanes:
    • Unless absolutely necessary, do not taxi faster than approximately 5 mph (fast walk).
    • Use the minimum power needed to taxi - don’t “ride” the brakes!
    • On windy or gusty days, stabilize the control surfaces as you taxi in order to prevent damage.
    • If you converge on other airplanes, people, or cars while taxiing and are in doubt about who has the right of way, STOP AND GIVE WAY!
    • Taxi only on designated taxiways or taxi areas.
    • Check very carefully for traffic and make a radio call explaining your intentions before taxiing onto any runway in preparation for take-off.

Fire Precautions and Procedures

  • Smoking is prohibited in airplanes, on the ramps and in all IHCC and airport buildings.
  • Extreme care should be taken to avoid over priming in cold weather.
  • Aircraft shall be grounded during re-fueling operations.
  • In case of fire on the ground, turn off all switches, stop the engine, and exit the aircraft.
  • During re-fueling student should not be in the airplane and shall remain at a safe distance.

Re-dispatch after unscheduled solo landings

  • If, on any solo flight you make an unplanned landing for any reason, please take the following steps before taking off again.
    • Secure the airplane (brakes, tie-down, etc.) as necessary.
    • Call flight operations at 641-683-1010 or 641-683-4276.
    • Discuss the situation with any instructor or the Chief Flight Instructor.
    • Do not takeoff until you have received clearance to do so from the Chief Flight Instructor!

Aircraft Discrepancies

  • Defects noted before, during or after a flight must be reported immediately.  Inside of each aircraft clipboard is a discrepancy sheet.  This sheet should be used to describe the discrepancy (in detail).  Additionally, the status of any current discrepancy will be noted.  Discrepancies against an airplane will be reported to an IHCC flight instructor, assistant chief flight instructor or the chief flight instructor in person or by phone immediately so that prompt corrective action can be taken.  NO student will attempt to fly an airplane with a reported discrepancy that would result in the aircraft not being airworthy.
  • After the discrepancy is noted the following will occur: it will be repaired and returned to service by an A&P Technician; or under certain circumstances, if it is a non-essential or cosmetic discrepancy it may be placarded/removed/rendered inoperable under the approval of an A&P Technician and IHCC qualified staff and repaired/replaced at a later date in accordance with FAR 91.213.
  • If, in flight, a malfunction requires an unscheduled landing, proceed as in Re-dispatch after unscheduled solo landings above.

Securing airplanes when not in use

  • Park in designated parking area, or as directed by ground personnel.
  • Before leaving the airplane, make sure the mixture, magnetos and master switch are all off.
  • In case of strong winds secure the controls with the seat belts (instructor will demonstrate) or control lock as appropriate.
  • Close and lock window and door.
  • Tie down the aircraft when left outside.  If this is not possible, at least set the parking brake.

Minimum Flight Altitudes

  • Minimum altitudes specified in FAR 91 shall be complied with on all flights.
  • Stall practice should be performed at appropriate altitudes so that recovery is accomplished no lower than 1,500’ AGL.
  • Simulated Forced Landings - Dual only, descent no lower than 500 feet AGL.

Fuel Requirements

  • Local - No local training flight shall be commenced with the fuel tank less than 1/2 full.
  • Cross-Country - No cross-country flight shall be commenced with the fuel tanks less than full.  Cross-country fuel stops may be planned for more than 3.0 hours but in no case should it violate the reserve fuel requirements as found in paragraph C.
  • Reserve Requirements VFR – No VFR flight shall be conducted unless there is enough fuel to fly to the first point of intended landing and then to fly after that for at least 30 minutes daytime or 45 minutes at night with normal cruise speed.
  • Reserve Requirements IFR – No IFR flight shall be conducted unless there is enough fuel to fly to the first point of intended landing and then to fly from that airport to the alternate airport and fly after that for 45 minutes at normal cruise speed.

Collision Avoidance and Wake Turbulence

  • It is the pilot’s responsibility to SEE and AVOID other aircraft on the ground and in the air.
  • No aircraft shall be operated on the ground or in the air so as to cause a collision hazard.
  • Perform clearing turns both left and right before commencing any training   maneuver.
  • Pilots shall wait a minimum of 3 minutes before attempting a takeoff behind a heavy jet aircraft.
  • No pilot shall taxi behind a heavy jet aircraft unless he verifies that the jet’s engines are at idle.
  • Practice of Stop and Go takeoffs and landings are prohibited while heavy jet aircraft are in the traffic pattern.

Cross-Country Procedures

  • Weather briefing shall be obtained, and a flight plan filed for all cross-country flights.
  • All solo (student pilot and private pilot) cross-country flight shall be approved by the student’s flight instructor.
  • All overnight cross-country flights must be approved by your flight instructor in writing at least 48 hours prior to the planned departure time.
  • Except for fuel and oil, tie-down fees and other purchases are the responsibility of the pilot.

Solo Practice Areas

  • All local training flight shall be conducted in the designated practice areas as shown on the wall chart in the briefing area.


  • In the event of a maintenance problem, or landing on an unimproved field, notify the following and obtain instructions.
    • Dispatch Room (641) 683-1010, (641) 683-4276
    • IHCC North Campus front office (641) 683 5214
    • Toll free 1-800-726-2585 extension 4276 or 5214
  • In the event of an accident, notify the above and comply with NTSB Part 830 as soon as possible.


  • Program Policy Agreement