Jan 27, 2022  
Academic Program Manuals 2020-2021 
Academic Program Manuals 2020-2021 [ARCHIVED CATALOG]

Early Childhood Education Program Policies & Procedures

You are about to join a group of professionals who provide nurturing and educational experiences for children from birth to age eight- the profession of Early Childhood Education. Research indicates that specialized education in early childhood is related to better results for children and higher quality early childhood settings.  And what a better place to receive this specialized training than Indian Hills Community College.

The IHCC EC Program is accredited by the National Association for the Education of Young Children (NAEYC) located in Washington D.C.  Using standards from the national association as a guide, this educational program prepares quality providers with the goal of improving programming for Iowa’s children.  By enrolling in the Early Childhood (EC) Program you have expressed a desire to positively impact the lives of children.  Indian Hills can help you develop the knowledge, skills and attitudes needed for this rewarding profession!  

One program goal is to provide professional development opportunities for returning students, the employed individual and the recent high school graduate.  Whatever your needs, we have a format that is right for you.  All early childhood courses are offered in the college classroom and online through the World Wide Web.  Students are invited to combine course formats in a way that addresses their personal circumstances.  Students are encouraged to work closely with an EC Program Advisor to assure that all graduation requirements are met.

This policy manual has been developed by the staff and administration of the Career and Workforce Education Division of Indian Hills Community College.  It begins with the College Mission, the EC Conceptual Framework, and the EC Program Goals. The Framework contains statements of what the early childhood student can achieve by graduation and the beliefs that guide our practice.  As a student you should become familiar with the Conceptual Framework and Goals; they clarify educational principles to be taught and our expectations of YOU, the adult learner.

The purpose of the Policy Manual is to serve as a guide for all students enrolled in the Early Childhood (EC) Program.  It is a supplement to the Indian Hills Community College Student Handbook and College Catalog, consequently all policies and regulations from the handbook and catalog are to be observed in addition to those outlined in the following pages.

The Early Childhood Program is part of Career and Workforce Education Division with Dr. Jill Budde as the Executive Dean and Heidi Jones as the Associate Dean of Health Sciences.  The Early Childhood Program is managed by a Program Director.  The program also employs faculty. 

We welcome you and offer our assistance.  It is a privilege to have you here.                 

Mission Statements

Institutional Mission

Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.

Indian Hills College Values

  • Academic Excellence and Student Success
  • Integrity, Relationships, and Teamwork
  • Acceptance, Inclusion, and Accessibility
  • Tradition and Culture
  • Innovation and the Future

Institutional Purpose

Indian Hills Community College is dedicated to providing a dynamic and timely response to the ever-changing needs of our business community and the populace of our small towns and rural areas.  In this context, it is our purpose to provide, to the greatest extent possible, the following education opportunities and services.

The first two years of college work, including pre-professional education.

  • Career and technical training.
  • Programs for in-service training and retraining of workers.
  • Programs for high school completions for students of post-high school age.
  • Programs for all students of high school age who may best serve themselves by enrolling for career and technical training, while also enrolled in a local high school, public or private.
  • Programs for students of high school age to provide advanced college placement courses not taught at a student’s high school while the student is also enrolled in the high school.
  • Student personnel services.
  • Community services.
  • Career and technical education for persons who have academic, socioeconomic or other disabilities which prevent succeeding in regular career education programs.
  • Training, retraining and all necessary preparation for productive employment of all citizens. 
  • Career and technical training for persons who are not enrolled in a high school and who have not completed high school.
  • Developmental education for persons who are academically or personally under prepared to succeed in their program of study.

Early Childhood Conceptual Framework


The Early Childhood Program, as an integral part of Indian Hills Community College, is dedicated to supporting the values and purposes of the college mission.  The program strives to address the diverse educational needs of the secondary, post-secondary, and non-traditional student, providing relevant learning opportunities for the pre-professional and practicing early childhood educator.


To provide a program of early childhood training which builds upon previous experiences and gives students opportunities to gain knowledge, skills, and attitudes necessary to become effective members of early childhood teams and to serve the needs of each child and family.  To document the growth of knowledge and skills, the student will complete self-assessments and be assessed by faculty.

Three purposes of the EC Program are to provide

core knowledge in 

  • child growth and development
  • observation and assessment to support teaching
  • health, safety and nutrition
  • building relationships with children, families and communities
  • effective teaching strategies (i.e. environmental arrangement, individual and group guidance, planning a play-based curriculum)
  • knowing, understanding and using early childhood content knowledge to build meaningful curriculum
  • development and management of early childhood programs
  • professional development

practical experience applying core knowledge through

  • relationships
  • meaningful, engaging learning opportunities
  • field experiences

avenues for evaluating personal value systems impacting  

  • respectful behaviors
  • acceptance of diverse individuals
  • positive work ethics


All should bring joy to the learning experience.

  • Students are adult learners.
  • Students share responsibility for learning. 
  • Students apply themselves to the learning process.
  • Students progress at different rates.
  • Teachers support student learning by
    • using research-based teaching strategies.
    • mentoring and advising adult learners.
  • Assessment efforts documents student competency and program effectiveness.  

Early childhood professionals should be well educated.  

  • Students take relevant general education and early childhood courses. 
  • Continued learning builds on foundational knowledge.
  • Graduates become informed, reflective practitioners.

Quality early childhood programs depend on caring, nurturing relationships.

  • Professionals respond to needs of each child. 
  • Professionals collaborate and demonstrate empathy and respect for fellow students, colleagues, children, families and communities.
  • The NAEYC Code of Ethical Conduct guides responsible behavior and decision making.

Written: June 1992
Reviewed/Revised: November 2002; March 2003; July 2007; November 2008; May 2016; October 2017.

Early Childhood Program Goals

At the successful completion of this program students will be able to:

  • Promote Child Development and Learning 
    • NAEYC Standard 1
  • Build Family and Community Relationships
    • NAEYC Standard 2
  • Observe, Document and Assess to Support Young Children and Families 
    • NAEYC Standard 3
  • Use Developmentally Effective Approaches 
    • NAEYC Standard 4
  • Use Content Knowledge to Build Meaningful Curriculum
    • NAEYC Standard 5
  • Become a Professional
    • NAEYC Standard 6

Written: June 1992.
Reviewed/Revised: December 2002, July 2004, November 2008; December, 2016; January 2018; August 2018.

Program Requirements

NOTE: Policies may be updated as the need arises.  Students are responsible for any revisions.

Entrance Requirements

All students entering Indian Hills Community College (IHCC) Health Sciences programs are required to submit select documents prior to being accepted to the program of choice.


  • Request that the high school send transcripts directly to IHCC.  Transcripts can be unofficial copies.
  • Complete the approved placement exams for Health Science programs which includes ACT, SAT, or Accuplacer Classic or Next Generation Test.
    • Accuplacer results must be completed within two years prior to the program start term.
    • Students are only allowed to complete the Accuplacer exam three (3) times within a calendar year with a minimum of two (2) weeks between exams.
    • ACT/SAT results must be completed within five (5) years prior to the program start term.
  • Request official College transcripts (if applicable) to be mailed directly to IHCC using the address below.
    • Grade Point Average (GPA) transferred in from an accredited higher education institution requires at least eight (8) cumulative college credit hours in order to be used for the screening process.  

In addition to standard academic requirements detailed in the Indian Hills College Catalog, the following are required of all students wishing to enter the EC Program:

State and National Child Abuse and Criminal Records Checks 

The Iowa Department of Human Services (DHS) requires that students who participate in field experience and/or classroom teaching in DHS licensed child care centers, preschools or in-home child care and public school programs must undergo an Iowa record check, to include a check of the Department of Criminal Investigation (DCI) criminal database and sex offender registry, and the Iowa child abuse registry.  State law also requires that those who are subject to an Iowa check undergo a fingerprint-based check of the Federal Bureau of Investigation (FBI) national criminal history database.

Record checks, to include an evaluation of any transgressions, will be completed no more than 30 days prior to a student’s first experience in a DHS-licensed child care facility.  At Indian Hills, this first experience occurs during the course ECE 103 Introduction to Early Childhood Education. 

The IHCC Health Sciences Division will process all Iowa screenings using the Single Contact Repository (SING).  The IHCC Health Sciences Division will also initiate the process for the FBI checks.  Iowa checks will be repeated a minimum of every two years during the course of the student’s field experience, and when the institution becomes aware of any possible transgressions. While enrolled in any Health Sciences program at IHCC, it is expected that students report all child abuse, dependent adult abuse, and/or criminal activity, in which they are involved, to IHCC within forty-eight (48) hours of the incident.  Failure to do so could result in criminal charges per Iowa Code and removal from the program.  

DHS will be responsible for evaluating any transgressions and determining whether or not a student may be involved with children in the public school system or a DHS-licensed child care center, preschool or registered in-home child care.  DHS will notify the educational institution if a student is cleared or prohibited from involvement with child care.


  • Students will be informed of the record check requirement and process during the Early Childhood (EC) Student Orientation. Required paperwork is to be completed and submitted during Orientation.   A list of required forms is provided at the end of this policy.
    • A Finger Print card will be provided during orientation.
    • Students are to obtain finger prints from local law enforcement, i.e. police or sheriff offices. Students are responsible for any cost for obtaining finger prints.
    • Completed Finger Print cards must be returned to the Early Childhood (EC) Program Director PRIOR to the eighth day of the beginning of Term I of the program, or the student may not be allowed to participate in core classes, labs or observations. 
  • Failure to submit the required state and national documentation may also result in not receiving a passing grade in ECE 103 Introduction to Early Childhood Education. 
    • EC students who transfer or articulate credit for ECE 103 Introduction to Early Childhood Education complete the state and national record check process during the Mandatory Academic Session prior to enrolling in courses.  Students must satisfactorily complete the record check process prior to enrolling in any field experience.
  • The IHCC Health Sciences Division will process all forms with the corresponding agency.
  • Related fees for obtaining the record checks, with the exception of fingerprinting, are included in the course fee for ECE 103 Introduction to Early Childhood Education.
    • Students with prior credit in ECE 103 are required to pay all fees related to the record check procedure during their first term in the EC Program and prior to enrolling in any field experience.
  • If a student is placed in a DHS-licensed center, preschool or registered in-home program in which they are currently employed, the student does not need to repeat the fingerprint-based check for that center if it has already been completed as part of the student’s employment at the center.
    • Field Experience Sites that are an employer of a student will need to submit a letter confirming employment and satisfactory completion of the national record check to the IHCC EC Program Director prior to enrolling in field experience. Letters must be on facility letter head.
    • All EC students must complete the state record check process upon enrollment in the IHCC EC Program, regardless of completion of record checks for other entities.
  • SING and FBI Results. Should any required record indicate that a student is unable to work with children they will not be eligible to complete courses requiring observation and or interaction with children. 
    • The state procedure regarding follow up on registry hits or returned rap sheets shall be adhered to. 
    • Students do have the right to file an appeal with DHS and if the findings indicate eligibility to work with children they may be permitted to enroll in field experiences.
  • All students entering the IHCC EC Program must undergo this specific process to enter, regardless of previous record checks completed for other Health Sciences Programs or places of employment.
  • All documents regarding criminal records or child abuse will be kept in confidence as part of the student’s educational records in accordance with the Family Educational Rights and Privacy Act. 

Student Forms for Criminal Records

  • The IHCC Applicant Identification and Release Form.   This form contains the required disclosure statement regarding records of founded abuse or convictions of a crime both in state and nationally, including deferred judgments.  Students sign that they acknowledge receipt of this information and that record checks will be performed.  If a student responds “yes” on this form but the incident does not show up on the SING check, DHS will be contacted.
  • Form 470-3301 Authorization for Release of Child Abuse Information which is kept in the student file.
  • DHS Criminal Record Check Form B which is kept in the student file. A copy will be forwarded to DHS if the student’s record indicates that there has been a transgression.
  • The Waiver Agreement and Statement for Criminal History Record Checks (FBI fingerprinting) to be kept in the student file.  Students are responsible for acquiring fingerprints from local law enforcement.  The completed finger print card will be submitted by the Health Sciences Division to DCI for processing. A copy will be forwarded to DHS if the student’s record indicates that there has been a transgression.  Fees to obtain finger prints are the responsibility of the student.

The Criminal Record Check Policy is subject to change.  Students must meet all requirements in order to progress in the EC Program.

Physical Exam   

The Health Sciences Division and DHS require that students completing field experience in early childhood facilities have a physical examination prior to starting field experience to assure both the student and the affiliate that the student is mentally and physically able to participate in the activities required. 


  • Each student will have a physical examination performed by a licensed physician, physician assistant or nurse practitioner. 
  • The Physical Examination Form is located in this document and may be copied/printed from here.  Copies are also provided during the Program Academic Session.
  • Documentation and/or results of the following immunizations and tests are required and   are to be documented on the IHCC Physical Form: 
    • MMR or Rubella Titer
    • Two-Step Skin Test for Tuberculosis
    • Tetanus/Diphtheria Booster
    • Chicken Pox (optional)
    • Hepatitis B (optional)
    • Influenza (optional)
  • Health assessments and some immunizations may be completed at the IHCC Student Health Services.  Any fees are the responsibility of the student.  Contact the health center by calling 641-683-6860.
  • In the event of the onset of a medical condition while enrolled as an early childhood student, the student is advised to discuss the physical demands of field experience (lifting, bending, carrying, standing on one’s feet, interacting with children birth – age 5) with their family physician, assuring that participation in field experience will not be of concern during said condition.  All students must provide a doctors release to return to class and field experiences when they have recovered from any conditions causing them to be absent for extended periods (Examples may include surgery, extended illness, pregnancy, injury).  Students are encouraged to discuss physical conditions with the Program Director.
  • All costs for completing the physical and required immunizations are the responsibility of the student.
  • Completed physicals are due by mid-term of the first term of enrollment in the EC Program. Failure to submit the physical in a timely manner will affect the grade earned in ECE 103.  Progress in the program can also be impacted.
  • Failure to submit completed physicals will result in not being able to enroll in Field Experiences.

Program Details

Accreditation Status

The Early Childhood Associate program was first evaluated by the National Association for the Education of Young Children (NAEYC) in July 2009. The program was awarded accreditation for a period of 7 years, the maximum duration that may be awarded by NAEYC.

Annual Reports are submitted in September of each year.  The re-accreditation site visit was in March 2017; the IHCC EC Program was awarded full re-accreditation in July 2017.

A Ladder Approach to Degree Attainment

Early childhood courses may be taken in the traditional classroom format or online through the World Wide Web. The Early Childhood Online Course Sequence in this manual identifies terms that online courses are typically scheduled to be offered.  Courses may be cancelled due to low enrollment.

Child Development Associate

To meet employment requirements some individuals are required to obtain the Child Development Associate (CDA), a professional certificate offered by The Council for Professional Recognition.  Indian Hills supports the educational component of this certificate through the twelve (12) credits listed below.  Once a student obtains a CDA they may choose to further their education at that time or in the future.  These twelve (12) credits transition to the next level of education in early childhood at Indian Hills and Iowa Community Colleges with early childhood programs.

ECE 103 Introduction to Early Childhood Education                  3 credits
ECE 133 Health, Safety and Nutrition                                              3 credits
ECE 243 Early Childhood Guidance                                                 3 credits

And one of the following:

ECE 158 EC Curriculum I                                                                     3 credits
ECE 159 EC Curriculum II                                                                   3 credits
ECE 221 Infant Toddler Care and Education                                  3 credits

One-Year Early Childhood Diploma

The initial 38 credits are known as the “core” curriculum and may be completed during the first three to four terms of the program.  This core provides an introduction to the profession and enables students to develop foundational skills in early childhood education. Upon successful completion of the core curriculum, students are eligible to receive the Early Childhood Diploma.  To successfully complete the core, and to progress to the second year, early childhood associate degree students must maintain a cumulative grade point average (GPA) of 2.0 (C) in the arts and sciences and early childhood courses. 

At the conclusion of this core, students have many choices.  Those wishing to seek employment may do so in the private or public sector.  If continued education is the goal, students have several options as outlined below.

To view the full program curriculum, please visit the College Catalog & Student Handbook.

Two –Year Early Childhood Associate

Students desiring to continue at Indian Hills may complete the additional 36 credits to earn an Early Childhood Associate of Applied Science degree.  The second year of courses typically begins in the summer term with students graduating the following May.  The IHCC Early Childhood Associate of Applied Sciences is the only program in Iowa to receive national accredited by the National Association for the Education of Young Children.

Completing the two-year Early Childhood Associate will enable graduates to seek employment as associate or lead teachers in public and private settings.  Graduates may also transfer to a university of their choice to complete Early Childhood, Elementary Education or other baccalaureate degrees.

To view the full program curriculum, please visit the College Catalog & Student Handbook.

Four-Year Baccalaureate Degree

Students planning to enter a baccalaureate program in Early Childhood and/or Elementary Education are encouraged to enroll in both the Early Childhood (A.A.S.) and the Early Childhood Teacher Licensure (A.A.) programs at Indian Hills.  Additionally, Indian Hills has articulation agreements for the Early Childhood (A.A.S.) diploma with four-year institutions.  Each institution has specific requirements.  Please review the additional helpful information. 

  1. The IHCC Early Childhood Associate Degree has a 2+2 agreement with Buena Vista University.  This program, conveniently located here in Southeast Iowa, allows the student to remain in this area while pursuing a Bachelor of Arts Degree in education.  The elementary education degree + the early childhood endorsement is approximately 156 credits in length, or four years.  Students transferring courses from IHCC will reduce the amount of time needed to complete this degree.  Classes are offered on the Indian Hills campus.  The Buena Vista courses are offered in an evening format.

    When transferring to Buena Vista University, Ottumwa, the student earns an Elementary Education BA degree with the Pre-Kindergarten/Kindergarten Endorsement.  The Pre-Kindergarten/Kindergarten Endorsement provides the student with the knowledge and skill to work with the preschool and kindergarten age levels.  Many school districts want employees to have this endorsement to work with this age level.

    Students pursuing this baccalaureate degree must have a minimum GPA in the early childhood and arts and sciences courses in order to progress to this program.  In addition, students should plan to take the required basic skills test early in their academic career.  This is an Iowa Department of Education requirement for entrance into teacher education programs at Iowa universities. The test may be repeated if necessary.  Arrangements for the test can be made in the Buena Vista office located on the Indian Hills-Ottumwa Campus.  Questions on these issues can be discussed with the Early Childhood Program Director.

    Students are advised to enroll in the following additional courses while a student at IHCC:
    PHS 184 Introduction to Earth Science                               2 Credits
    PHS 186 Intro to Earth Science Lab                                     1 Credit
    PSY 281 Educational Psychology                                          3 Credits
    POL 111 American National Government                           3 Credits

    Baccalaureate degree requirements may change at any time.
  2. The IHCC Early Childhood Associate Degree has an articulation agreement with Iowa Wesleyan College in Mt. Pleasant, Iowa.  Students interested in attending this or other universities should make a decision as early as possible.  It may be to the student’s advantage to add the necessary 11 credits to earn an Associate of Arts Degree in addition to the Early Childhood Associate of Applied Science Degree.

Program Curriculum

The Early Childhood Associate of Applied Sciences Degree is accredited by NAEYC.  Use the links provided to view program courses.

One-Year Early Childhood Diploma

To view the full program curriculum, please visit the College Catalog & Student Handbook.

Two –Year Early Childhood Associate

To view the full program curriculum, please visit the College Catalog & Student Handbook.

Course Descriptions

To view the course descriptions, please click on the links below. (must be updated for each program) 

Early Childhood Education:

  • ECE 103 - Introduction to Early Childhood Education
  • ECE 108 - ECE Fieldwork Certifications
  • ECE 133 - Child Health, Safety and Nutrition
  • ECE 141 - Designing Curriculum
  • ECE 158 - Early Childhood Curriculum I
  • ECE 159 - Early Childhood Curriculum II
  • ECE 170 - Child Growth and Development
  • ECE 221 - Infant/Toddler Care and Education
  • ECE 243 - Early Childhood Guidance
  • ECE 259 - Topics in Early Childhood Education
  • ECE 263 - EC Field Experience I
  • ECE 264 - EC Field Experience II
  • ECE 276 - Classroom Teaching
  • ECE 287 - Exceptional Learner
  • ECE 290 - Early Childhood Program Administration

Field Experience

As part of their curriculum, all students must observe and practice in two types of early childhood settings: DHS registered/licensed child care centers or homes and Head Start Programs.   This practical experience is provided to give learners the opportunity to apply knowledge and skill that has been acquired in the classroom to real life situations.

The curriculum contains three (3) practical experiences which are designed to reinforce classroom instruction and provide students with an opportunity to prepare and facilitate activities with children, to include infant/toddlers and 3- 5-year-old children.  Students attend the required number of hours as designated below.

Field Experience Hours Seminar Hours Weeks
EC Field Experience I-Infant/Toddlers 72 +4 Seminar Hours 10 weeks
EC Field Experience II-3-5 year olds 72 +4 Seminar Hours 10 weeks
Classroom Teaching 120 +4 Seminar Hours 10 weeks

In Field Experience students have the opportunity to:

  • build effective relationships with children, families and staff.
  • apply what they are learning in academic courses.
  • assess children for planning purposes.
  • develop age appropriate meaningful experiences in the EC content areas.
  • collaboratively work as a team member.  
  • demonstrate professionalism, to include personal reflection to support growth.
  • practice confidentiality.

Refer to the Student Responsibilities during Field Experience and the Confidentiality Statement located in this manual in the Appendices section.

Field Experience Locations

Field Experience sites will be assigned in advance by the EC Program Director so that students will know their schedules and locations; requests for specific sites CANNOT be guaranteed.  Students are responsible for providing their own transportation to sites; travel may be necessary. See the program director for a current site directory for field experience placements.


  • Students will be assigned a field experience site by the EC Program Director. 
  • Students are required to be at the assigned location at the agreed upon time. 
  • Students are responsible for transportation to and from the assigned site each day.

Field Experience Participation

  • Students are assigned to one or more Cooperating Teachers at the site.
  • The Cooperating Teacher is responsible for observing assignments and signing activity cards and the Learning Opportunity Forms. 
  • Students need to collaborate (work closely) with the Cooperating Teacher in order to perform and complete all assignments and duties in a timely manner. 
  • Students should arrive prepared to assist and facilitate experiences in the classroom.  This means having the required forms and materials arranged in advance. 
  • Should a student not be prepared for the days’ experiences, the cooperating teacher may ask them to leave the classroom, get prepared, and sign in upon return to said class. 
  • Please keep teachers informed of your planned experiences.

Field Experience Attendance

To demonstrate professionalism and reliability, students are expected to be present for all field experience hours.  All field experience hours will occur on the days and times assigned. Students may not alter their schedules on a daily basis in order to complete sooner or to allow for make-up. Students must obtain the required hours and complete all learning opportunities in order to pass the course. Due to limited field experience sites, requests for specific locations/classrooms CANNOT be guaranteed.    Like employment situations, students are expected to arrive on time prepared to start the day and to report absences.


  • Time sheets will be provided. 
  • Students are responsible for signing in and out each day and having the cooperating teacher initial the time sheet weekly. 
  • Attendance and promptness are expected. 
  • The assigned hours will be in accordance with actual working shifts in the facilities. 
  • Any time lost is to be made up during the arranged make up time.
  • If a student is running late or unable to attend, they are to report their absence each day
    • Notify the cooperating teacher directly as well as the EC Program Director at 1-800-726-2585, ext. 5317 or (515) 683-5317.
    • Cooperating facility contact information will be provided during field experiences. A list of cooperating facilities is located in the Directory at the end of this manual. 
    • State name and reason for missing that day. 
  • In the event of bad weather, students are advised to make their own decision regarding safe travel. 
    • Hours missed due to bad weather must be made up.
    • The exception to this would be if Indian Hills Community College cancels or delays school for any reason.
    • A maximum of 8 hours of missed time due to IHCC closures/delayes will be excused.  Any aditional hours will need to be made up.  Be sure you have signed up for the Indian Hills Alert to get notifications of delays and cancellations.  
  • Make-up time is primarily scheduled for the last two weeks of a term
    • Students needing to make-up absences must arrange this in writing with the EC Program Director. 
  • Students should be advised that excessive absences can impact their grade in field experience and the co-requisite course.

Being a Successful Student

Things to Do                   

  • Expect to spend from 2 to 3 hours per day on course homework.
  • Come to class regularly, be on time and be alert.
  • Ask questions frequently in and outside class.
  • Take responsibility for your own learning.
  • Access online course materials in a timely manner.
  • Submit all required assignments by due dates.

Things to Avoid

  • Expect instructors to do everything for you.
  • Procrastinate with your work or with looking for solutions to problems.
  • Complain to people who cannot help you.

Dealing with Problems

  • Occasionally you will encounter circumstances requiring assistance or guidance.  The following is a partial list of potential problems and who to see.  Feel free to talk to any staff member if you think they can help you.
Problems Who to See
Difficulty/concern with a specific course Instructor
Difficulty with course work in general or problems of a general nature Instructor
Program Director
Associate Dean
Executive Dean
Concerns about field experience Field Experience Supervisor
Program Director
Associate Dean
Executive Dean
Problems/concerns at field experience site Cooperating Teacher
Field Experience Supervisor
Program Director
Associate Dean
Executive Dean
Information concerning Policies and Procedures Program Director
Associate Dean
Executive Dean
Personal Problems Program Director
Associate Dean
Executive Dean
Concerns about the program Program Director
Associate Dean
Executive Dean

Program Policies & Procedures

College provides an opportunity for students to cultivate and demonstrate the knowledge, skills and professional behaviors needed to be successful in the workplace.  The policies described here are related to behaviors that will enable students to demonstrate reliability, accountability and self-regulation, key attributes of professionals.  The following policies are used to guide decisions related to academic success and student behaviors.  Related procedures are outlined for student review and have been adopted by the faculty of the Early Childhood Program.  Students are encouraged to direct any questions to the EC Program Director.  Students are held accountable for additional college wide policies which can be found in the IHCC Student Handbook located at www.indianhills.edu/studenthandbook.

Successful Program Progression

The ladder structure of the Early Childhood Program allows the student to progress to degree levels of their choice.  All levels of the program include general knowledge and practical experience relevant to the EC Profession.  Students should be aware that a cumulative Grade Point Average (GPA) of 2.0 must be maintained in all course work in order to advance to the second year of the EC Program and to graduate from Indian Hills Community College. 

To assure student success and graduation in a timely manner, students should do their best to earn a grade of C or better in their courses, especially the core EC courses. Should a student struggle academically the following will occur:


  • Students are responsible for communicating early and regularly with course instructors.
  • Students who struggle with submitting weekly assignments and/or obtain low scores on assignments and tests are in jeopardy of failing a course.  Take responsibility for your own success and contact your instructor early.
  • Should a student earn a grade of D or below at mid-term they will receive a Conference Report from their instructor which will provide advice regarding successful course completion.
    • Students will be reminded of grade of C requirements, withdraw dates and where to go for assistance.
    • Conference Reports are to be signed and returned to the instructor by the deadline provided, usually within one week.
    • Faculty will forward copies of signed mid-term conference forms and mid-term grades to the EC Program Director.
  • Should a student earn a final grade of D or F, or withdraw from an early childhood course, they must meet with the EC Program Director to develop a Student Contract when advancing to the following term.
    • The contract will outline a plan for timely and successful progression in the EC Program.
    • With the Program Director, struggling students will identify strategies for improving performance in early childhood courses (i.e. repeating a course; taking study skills or remedial courses; participating in study groups or tutoring).
  • If a student fails a pre-requisite EC course (i.e. ECE 103 Introduction to Early Childhood Education; ECE 170 Child Growth and Development) during the first term of the EC Program, they are required to repeat that course in an online format in the following term in order to enroll in courses with stated pre-requisites. 
  • Continued enrollment in EC courses with pre-requisites will be considered on an individual basis should the pre-requisite course not be available in the following term.  

See the section on GRADUATION for graduation requirements.

Transfer Credit

The college catalog outlines the policy for acceptance of credit for courses taken at another institution.  Transfer of EC common core courses from other Iowa community college early childhood programs will be accepted.  Transfer of EC core courses from other colleges will be considered on an individual basis.  Students may need to submit completed course syllabi from the transfer institute.  In all cases, to be considered for transfer credit, the student must have achieved the minimum grade of C as outlined in the college’s transfer credit policy.

Leave of Absence

A leave of absence may be granted for emergencies including: hospitalization, birth of a child, or death in the student’s immediate family. 

  • Students wishing to take a leave of absence from the EC Program must submit a written request to the Program Director in advance of beginning the leave.
  • Verification of stated emergency may be required to grant a leave of absence.
  • A leave of absence may be granted if:
    • The student has demonstrated the ability to meet the performance expectation of the program.
    • The student and faculty are able to develop a curricular plan that assures the student’s progression through the term and program.
  • The student must be able to meet course requirements no later than six (6) weeks following the date the leave of absence is granted, following the Incomplete Grades policy, as described in the College Student Handbook.

Program Re-Entrance 

Students may re-enter the EC Program following withdrawal or suspension by completing the Re-entry Procedure outlined below.  Select rules apply.


To initiate the re-entry process, students must meet with the EC Program Director, or Health Sciences Associate Dean, to develop a Student Contract outlining steps for successful progression in the program. Reasons for leaving the program will be discussed.

Preference for re-entry will be given to students who begin the process a minimum of six (6) weeks prior to the start of the term of re-entry.

Students re-entering the EC Program:

  • may resume taking early childhood courses as needed if -
    • they have had continuous enrollment at Indian Hills Community College, and
    • they have completed the required pre/co-requisite coursework, and
    • they have an IHCC 2.0 cumulative GPA, and
    • they have not been out of the EC Program for more than one academic year.
  • will be held accountable for acceptance and curriculum requirements in the current College Catalog if one (1) to three (3) years has passed since enrollment at Indian Hills Community College.
  • will be held accountable for acceptance and curriculum requirements in the current College Catalog if more than three (3) years has passed since enrollment at Indian Hills Community College.
    • In addition, students may be required to demonstrate competency for each core EC course already successfully completed in the program.
    • Competency may be determined by continuous employment in the early childhood field, successful completion of written exams, and/or “practical” demonstrations.
    • If the student does not satisfactorily demonstrate competence, they may be required to repeat the course from which the competencies were lacking. 
  • will be considered on an individual basis should they attempt to re-enter more than one time. 
  • must follow the EC Program policies and procedures in place the year of reinstatement.

Once select requirements are satisfied, the EC Program Director, or Health Sciences Associate Dean, will submit the Late Add / Re-Entry Form on behalf of the student.


To be successful in their studies, students are expected to arrive on time and attend all sessions of class, and, in online courses, they are expected to participate in course work as designated by the Course Schedule.  Excessive absences, or non-participation in weekly course work, may result in a student failing to meet program objectives and could lead to a recommendation for dismissal from a course or the program.  Whether in attendance or not, the student is responsible for all information presented, in accordance with the course schedule. 

If an unavoidable period of extended absences is anticipated the student should inform the course instructor in advance, and then contact the Program Director or Associate Dean.  Faculty will work with a student to minimize the effect of an extended absence on the student’s educational goals.  Refer to the Leave of Absence Policy.


  • Attendance records will be kept on each student for each campus course. 
  • In the event of an absence, advance notice TO THE INSTRUCTOR by the individual student (not a classmate) by phone or email IS REQUIRED.  
  • Assignments, quizzes and exams have specific make-up policies that are outlined below.  Accommodations for make-up will not be provided unless prior notification of absence has been made to the instructor.  For more details, see the policies related to Assessment of Student Learning.
  • To re-schedule any make-up items, the student must initiate the process, and must have contacted the instructor prior to the missed class.
  • If being given, unannounced quizzes will be given on time at the beginning of class.  Unannounced quizzes cannot be made up.  Points will be “0” for any missed unannounced quiz.  If the student is late to class, unannounced quizzes cannot be taken.

Assessment of Student Learning / Make Up Policies

Online and classroom facilitated courses in early childhood use lecture and a variety of learning opportunities making class participation important.  Examples of learning opportunities are projects, discussions, group work, and quizzes/tests.  Faculty have the right to give unannounced quizzes.  Learning opportunities are assessments and as such are a means for students to demonstrate their mastery of professional skills and knowledge as identified in the NAEYC Standards and Supportive Skills. 

To support success within courses, adult learners are provided with a Course Schedule outlining readings and assignment/exam due dates.  To cultivate the professional attributes of accountability and self-regulation, frequently refer to the course schedule as the guide for due dates.  Students are expected to demonstrate professionalism by submitting learning opportunities, i.e. course assignments, by the stated due dates found on the course schedule. Failing to do so could result in losing points or earning a zero for the assignment.  Instructors may not consistently provide reminders, verbal or written, of approaching due dates. 

Scores earned on projects, group work and quizzes/tests are used to assess student performance and to determine mid-term and final grades in each course.  Student achievement on projects, group work and tests are also indicators of program quality.  This assessment information is used to better meet student needs and to guide program change.

The Internet is increasingly used in class presentations and student assignments.  Each student is expected to: have reliable access; to regularly check email and MyHills course pages; and, to improve their comfort level and skill with this medium.  Make-Up Policies related to types of learning opportunities are outlined next.

In Class Experiences

In class experiences are opportunities for students to work with related course content.  Instructors arrange a variety of experiences to support learning, resulting in the need for students to be in attendance in order to participate and develop related course learning outcomes.


  • Students are expected to have read all related readings prior to class and to be prepared for participation.  The course schedule should be used as a guide for readings. 
  • Points are awarded for in-class experiences.  
  • If in-class experiences are missed, they may not be made-up, and participation points will be lost. 
  • The student will be responsible for the concepts, content, and skills covered on class days or in online weekly units, whether in attendance or not. 
  • For classroom students, if arriving more than 5 minutes late, full points for in-class experiences may not be earned.   

Written Assignments

Written assignments encompass team or individual projects, papers, or other exercises.  All students are expected to complete all written assignments by the due dates listed on the course schedule.  Plan time accordingly and communicate with your instructor should unforeseen circumstances arise.


  • Review instructions for written assignments well in advance and allow enough time to complete them as directed. 
  • In the event of a necessary absence on a due date, students are encouraged to submit assignments in alternative ways to alleviate the loss of points.  Assignments may be submitted in the following ways:
    • Submit the assignment ahead of the due date.
    • Have a friend or family member take it to the instructor by the due date.
    • Submit the assignment electronically, as arranged with the instructor, i.e. via email or online drop box.
  • In order to make up a scheduled written assignment all students are required to make prior arrangements via personal conversation with the course instructor. 
  • Together, faculty and students will agree on alternative due dates.
    • Late assignments will automatically lose 10% of the points possible. 
    • Assignments not submitted as agreed by student and faculty will earn a score of “0.”
  • No more than two written assignments may be made up in a given term. 


Tests are one tool to measure student growth.  They may be given throughout each course.  Each instructor will determine the time and content of the tests.


  • In order to make up a scheduled quiz or exam all students are required to make prior arrangements via personal conversation with the course instructor. 
  • No more than two quizzes or exams can be made up in a given term. 
  • Unannounced quizzes cannot be made up: these points will be “0”. 
  • Any quizzes or exams that are mutually arranged to be taken outside the scheduled due date will be taken at the IHCC Student Testing Center in Trustee Hall.  Students enrolled in online courses will be provided with specific arrangements for making up a missed quiz/exam.
  • Exams must be taken when specified and may be provided in a different/more difficult format (more essay, critical thinking or problem solving questions.)
    • Late exams may lose 10% of the points possible. 
    • Exams scheduled prior to mid-term must be made up by mid-term.
    • Exams scheduled after mid-term must be completed two weeks prior to the end of a term.
    • Online students must make up quizzes and exams in the time frame arranged with the instructor.
    • If quizzes/exams are not made up in the designated time frame, a grade of “0” will be entered in the grade book for that quiz/exam.
  • Cumulative final examinations may be scheduled for courses at the end of each term. Due to time constraints, absence for a cumulative final may result in earning a grade of zero “0” on the exam.  This could result in a failing grade for the course, or earning an incomplete, depending on the student’s current grade status in the course. 
  • When earning a grade of Incomplete, noted by an “I” on student grades, all required coursework must be completed and submitted prior to mid-term of the following term.  If this does not occur, incomplete grades will automatically become an F. See the College student handbook for more details.

Professional Conduct

When in class, and at an early childhood facility, students must conduct themselves in a professional manner.  Inappropriate conduct will result in a conference with the EC Program Director.  Behavior deemed unprofessional, or repetitive inappropriate conduct may lead to dismissal from the program.  In the field experience setting, the Cooperating Teacher Evaluation will be used to assess professional conduct. 

  • The student is responsible for being available for instruction in their assigned area.
  • The student will be ready for work at the assigned time and will report to the Cooperating Teacher or the Center Director.  
  • The student is responsible to the Cooperating Teacher and in the teacher’s absence, the Center     Director.
  • The student will develop a sense of protection for the health and well-being of the child by careful and complete child caring practices.
  • When at the Center, students are to focus on the children and to learn.  Preparation for upcoming activities and homework should be completed on your own time.
  • Students should not talk about children or families outside of the classroom experience.  Confidentiality is to be maintained at all times.  See Confidentiality Statement.
  • Ask questions if you are in doubt.

The following are examples of misconduct:

  • Falsifying records or dishonest behavior.
  • Leaving an area during field experience hours without permission, loafing or sleeping on the premises or conducting personal business during field experience hours.
  • Failure to follow instructions or neglect of duties assigned.
  • Any immoral conduct such as the use of alcohol or illegal drugs while on duty.
  • Fighting, horseplay, disorderly conduct, loud talking or the possession of weapons on college and childcare facility property.
  • Threatening any person while in the early childhood setting.
  • Discourtesy toward children, parents, staff or fellow students.  This includes the use of vile or abusive language.
  • Abuse of time spent on breaks or lunch.
  • Disregard for early childhood facility safety rules.
  • Smoking in unauthorized areas, i.e. all early childhood facilities and the IHCC Campus.
  • Disclosing information about children, parents, staff or other students and their practices.
  • Theft, destruction or misuse of campus or center property or that of children.
  • Absenteeism and tardiness.
  • Violating the dress code.
  • Refusing to provide service to a child because of child’s race, color, sex, religion, age, beliefs or handicap.

Dress Code Policy

As student representatives of IHCC and the Early Childhood profession it is imperative that certain standards are met and a dress code followed. All students in the IHCC EC Program should be neat and clean at all times.  During class periods, students may use their own judgment in attire, but it must conform to the codes of decency.  Shoes must be worn at all times.

While at the field experience site, students are to follow the dress code for Indian Hills Early Childhood students:

EC Dress Code:

  • Name tags denoting ‘EC Student’ status will be worn.
  • Cell phones are not to be used during field experience.
  • Students will wear clothing consistent with expectations of the early childhood facility.
  • Clothes must be clean, neatly pressed and free of odor at all times.
  • Students must be clean, have clean hair, be free of body odor, perfumes and colognes and have well-trimmed fingernails.  Use good dental hygiene.
  • Makeup must be conservative in nature while at the field experience site.
  • Hair must be neat and worn away from the face.  Beards and mustaches should be neatly trimmed and not excessive in length.
  • Jewelry must be kept to a minimum.  If it is necessary to wear earrings, they should be plain posts or similar – for your own safety no dangling earrings. No bracelets or necklaces should be worn.
  • Students having visible body piercing with jewelry (i.e. eyebrow, nose, lip, or tongue) should be aware of the health and safety concerns regarding these items.  Some facilities may not consider the items to be professionally appropriate.  We suggest you discuss this with your cooperating teacher.  Students must comply with site expectations in regards to body piercing.
  • Appropriate undergarments must be worn.
  • All clothing must be in good taste, adequately concealing undergarments, cleavage and the lower body. 
  • Exercise good taste with regards to exposure of tattoos.  Tattoos located in revealing places should be adequately concealed. Students are to comply with site expectations in regards to tattoos.

Failure to follow the EC Dress Code Policy will result in a verbal warning.  A second infraction will result in a written warning.  The third infraction will result in the student being requested to leave the field experience site and being counted absent for that day.  Students may return to field experience after a conference with the EC Program Director.

Cell Phones

Learning is enhanced when students are fully engaged in the educational process.  To support your own educational success and to show respect for instructors and fellow students, early childhood students should have cell phones put away during class.  This is also true during exams.


  • Students will respect the rights of other learners and have cell phones put away during class.
  • Instructors reserve the right to confiscate cell phones or remove students from class should that be necessary.  
  • The same rules apply for cell phone usage at field experience sites.  

Placement Services

Student graduates and alumni may view job openings on the Indian Hills EC Face Book page, the IHCC web site under job postings, and in the EC classroom.

College Policies


Grading Scale. Grades are based upon individual achievement, not upon the relative performance of the whole class.  Grading in the Health Sciences Division is based upon the following percentage scale. 

Percentage Letter Grade Grade Points
100 - 93 A 4
92 - 85 B 3
84 - 78 C 2
77 - 75 D 1
74 - 0 F 0

Program Progression 

Students must successfully complete the early childhood core courses that comprise the Early Childhood Diploma with a 2.0 GPA in order to progress to the Early Childhood Associate.  Special department permission may be requested to continue in the program when a student has not completed all required courses.

Field Experience Grades

Field Experience assignments support classroom lecture when appropriate.  Program Faculty and Cooperating Teacher evaluations and the completion of learning opportunities will be used to formulate field experience grades.

Incomplete Grades

Should a student be unable to complete some portion of assigned course work during the regular term, a mark of “I” (incomplete) may be assigned.  The student must arrange make up with the instructor and complete assigned work as soon as possible (at the discretion of the instructor / department chair), but no later than six weeks into the following term. “Incomplete” grades automatically convert to the letter grade “F” unless the work is satisfactorily completed within the time period specified.

Appeal of Final Grade Policy

To view the full Appeal of Final Grade Policy, please visit the College Catalog & Student Handbook.

Course Withdraw

Students wishing to withdraw from courses or the program are required to contact the EC Program Director, who will complete the required withdrawal forms.  Proper withdrawal procedures ensure that a student does not receive failing grades for all of the courses enrolled in at the time of withdrawal.  Withdrawals must be completed prior to two weeks before the end of the term.

Academic Probation

Any student whose current term GPA falls below 2.00 may be placed on academic probation for the next term.  Academic probation may affect your financial aid.  See the Financial Aid Counselor for clarification of your individual situation.  A student will also need special permission to continue if they exhibit very poor work in any term.

Academic Misconduct Policy

To view the full Academic Misconduct Policy, please visit the College Catalog & Student Handbook.

Grievance Policy

To view the full Grievance Policy, please visit the College Catalog & Student Handbook.


To graduate with the Early Childhood Diploma or the Early Childhood Associate a student must receive a passing grade in all courses listed for that major and achieve a cumulative grade point average (GPA) of 2.00 or above.  This is equivalent to a “C” average.   Students are responsible for completing the online request for graduation form when they are ready to graduate.  Be sure to read messages posted on the Indian Hills web page and to respond to college related mail to ensure timely application for graduation. 

Sexual Misconduct Policy

To view the full Sexual Misconduct Policy, please visit the College Catalog & Student Handbook or the college website.

Social Media

Social Media is a dynamic platform for interaction through words, images, audio and video.  Examples of these sites include, but are not limited to:  Facebook, Snapchat, Instagram, LinkedIn, Twitter, YouTube and many more. The Early Childhood Education Program at Indian Hills Community College respects the rights of its faculty and students to use social media outlets as a means of self -expression.  However, posts made on social media sites may become viral at any time or may be available on public platforms potentially permanently; even when they have been deleted from the website to which they were originally posted.  Social media sites have the potential to reflect both negatively and positively on any user’s future and their future employment.  Students and faculty at IHCC have both ethical and legal obligations with any social media communications.  Thus, IHCC has adopted this social media policy for its faculty and students.  It is the expectation of the college that its content will be adhered to.

The intent of the policy is not to restrict the flow of communication, but to provide guidance for professional, ethical and legal interactions for all of the participants.  The following, are examples of students conduct that in any form of social media are considered unprofessional and may result in disciplinary action and or dismissal from the program.   

  • Posting or discussing confidential patient/family information or photographs.  IHCC considers confidentiality of our patients and families to be of the utmost importance.  Any direct or indirect disclosure of patient or family information is subject to disciplinary action/termination.
  • Posting or discussing information about IHCC, IHCC Services, clients, employees, or anyone associated with the college.
  • Posting or discussing defamatory or false information about IHCC, college services, clients, vendors, employees or anyone associated with the college that is disparaging in nature.
  • Harassing of discriminatory postings of any discussions concerning anyone associated with IHCC.   Students are expressly prohibited from using any social media platform to harass, bully or intimidate other students, faculty or anyone associated with the college.  This would include the following: Derogatory comments with regard to race, creed, religion, national origin, ancestry, genetic information, sex, age, disability, sexual orientation, marital status, political beliefs, Veteran status, etc.  This includes any and all other protected class or status information recognized by federal, state and local laws.
  • Sexually suggestive, humiliating or demeaning comments.
  • Threats to intimidate of physically harm an employee, student, of anyone associated or affiliated with the college.
  • Speaking or posting in any way on behalf of the college without explicit permission of the President of the College.
  • Posting work related pictures of college employees, students of anyone associated with the college without that persons’ permission.
  • Students are not allowed to access social media sites during any class or clinical without the express permission of the classroom or clinical instructor.  Students doing this for any non-school related purposes will be subject to disciplinary action/termination.
  • Additionally, students who identify themselves in any social media platform as an IHCC student must recognize and adhere to the following additional guidelines.  Others may view you as a representative of the college.  Because of this distinct possibility, students who choose to identify themselves in this manner are required, as a condition of their enrollment, to observe some additional guidelines when referring to the college, college employees, faculty, its’ programs and activities.  Students who identify themselves as an IHCC student must be respectful of all social media platforms and communications that make reference to IHCC, its employees, faculty or anyone associated with IHCC.  Any obscenities, profanity, vulgar language or images are prohibited.
  • Any discussions referencing conduct that is prohibited by the college or college policies is prohibited.

Any failure on the part of the student to comply with these guidelines for social media conduct will result in disciplinary action up to and including dismissal from the college.

Use of Tobacco Products Policy

To view the full Use of Tobacco Products Policy, please visit the College Catalog & Student Handbook.


All incidents (accidents to self or that involve children you were attending to) which are inconsistent with routine care must be reported to the Cooperating Teacher immediately and a written report describing the incident completed. The EC Program Director should be contacted as soon as possible and the written report is to be provided to the EC Program Director within 24 hours.

Disability Services 

Individuals with disabilities who require accommodations or special services should contact Disability Services for assistance.  Services are available to students who need classroom accommodations, interpreters and/or specialized equipment. 

Students enrolling in credit programs should make their requests for accommodations at the time they are applying for admissions and preferably, no later than six weeks prior to the beginning of each academic term.  All student requests are dealt with in a confidential manner.  Students should contact the Ottumwa Disabilities Center by calling 641-683-5749.  Centerville students should contact the Academic SUCCESS Center at 641-856-2143, ext. 2214 or email www.indianhills.edu/disabilityservices.

Non-Discrimination Statement

To view the full Non-Discrimination Statement, please visit the College Catalog & Student Handbook or the college website.


Field Experience Cooperating Agencies

The program director will provide you with a list of potential field experience sites.  

Staff Directory

For a full listing of Faculty members please visit the faculty directory in the College Catalog & Student Handbook or search the Online Faculty/Staff Directory.

IHCC also has a Watts Line, 1-800-726-2585.  The extension you desire would be the last four numbers on the regular telephone number. 

IHCC is on a Monday through Thursday schedule.